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pJMSYIUF <br />COUNTY OF HAWAII _• <br />1r� OF •N'a► <br />ORDINANCE NO. <br />STATE OF HAWAII <br />BILL NO. 78 <br />DRAFT 2 <br />AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 16, SECTION 2-98 OF THE <br />HAWAII COUNTY CODE 1983 (2005 EDITION, AS AMENDED) RELATING TO <br />TRAVEL AND OTHER EXPENSES. <br />BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII: <br />SECTION 1. Chapter 2, article 16, section 2-98 of the Hawaii County Code 1983 (2005 <br />Edition, as amended), is amended to read as follows: <br />"Section 2-98. Adjustments and exceptions. <br />(a) When government quarters and/or meals are furnished at no cost or at low cost, the <br />amount of per diem allowance shall be reduced by the director of finance. <br />(b) The mayor or council chairman, for their respective branches of government, may <br />disallow any unauthorized, improper, or unreasonable expense. The mayor or council <br />chairman may also authorize expenses in excess of the established limits or may <br />authorize meals with business meetings, awards and recognition events, and <br />(c) <br />(d) <br />entertainment of important persons, or may approve exceptions with good cause to any <br />provision relating to travel and expenses[-.], provided: <br />No exception involving public funds shall be authorized without a public purpose; <br />A written request for authorization is made and approved in writing; <br />Documentation establishing that the expenditure will be for a public purpose is <br />attached to the written request; <br />Authorization for the purchase of alcoholic beverages shall not be allowed unless <br />provided by authorized exception; <br />No expenditure for gifts shall be in excess of $100 per person receiving the gift <br />unless provided by authorized exception; <br />A memorandum setting forth the reasons for the exceptional expenditure along <br />with copies of the written request for authorization, the documentation required <br />by paragraph (3), and the signed authorization shall be submitted to the director of <br />finance within seven days of the expenditure; and <br />The director of finance shall maintain a record log of all travel expenditures that <br />are authorized through an exception as permitted by this subsection, which log <br />shall be available for public inspection. <br />The mayor may delegate the authority granted under this section to any department or <br />agency head within the executive branch. <br />Meals may also be provided to employees who do not otherwise qualify under this <br />section or under any negotiated employee contract while attending workshops, <br />