BIL 006 Draft 01 2016-2018 - Laserfiche WebLink

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COUNTY OF HAWAII ORDINANCE NO. STATE OF HAWAII BILL NO. 6 AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 16, SECTION 2-98, OF THE HAWAII COUNTY CODE 1983 (2016 EDITION, AS AMENDED), RELATING TO THE PURCHASE OF ALCOHOLIC BEVERAGES. BE IT ORDAINED BY THE COUNCIL OF THE COUNTY OF HAWAII: SECTION 1. Purpose. The purpose of this ordinance is to prohibit the use of public funds to purchase alcoholic beverages for social or entertainment purposes. SECTION 2. Chapter 2, article 16, section 2-98, of the Hawaii County Code 1983 (2016 Edition, as amended) is amended to read as follows: "Section 2-98. Adjustments and exceptions. (a) When government quarters and/or meals are furnished at no cost or at low cost, the amount of per diem allowance shall be reduced by the director of finance. (b) The mayor or council chairman, for their respective branches of government, may disallow any unauthorized, improper, or unreasonable expense. The mayor or council chairman may also authorize expenses in excess of the established limits or may authorize meals with business meetings, awards and recognition events, and entertainment of important persons, or may approve exceptions with good cause to any provision relating to travel and expenses, provided: (1) No exception involving public funds shall be authorized without a public purpose; (2) A written request for authorization is made and approved in writing; (3) Documentation establishing that the expenditure will be for a public purpose is attached to the written request; (4) The purchase of alcoholic beverages for social or entertainment purposes is prohibited [unless ide by ""+"^r -"ed exeepti ]' (5) The purchase of gifts in an amount of over $100 per person receiving the gift is prohibited unless provided by authorized exception; (6) To receive reimbursement for the authorized exception, the following documentation must be submitted to the employee's or officer's department head and to the director of finance within seven days of the expenditure: (A) A memorandum setting forth the reasons for the exceptional expenditure along with a copy of the written request for authorization; and