HomeMy WebLinkAboutCOM 0091.007 2016-2018 STEWART MAEDA •"�°' ' ' JON HENRICKS
County Clerk •+; � •a ��jr• Deputy County Clerk
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County of Hawai`i
Office of the County Clerk
25 Aupuni Street,Suite 1402 • Hilo, Hawaii 96720
(808)961-8255 • Fax (808)961-8912
April 11, 2017. f
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TO: Valerie T. Poindexter, Council Chair —4
and Members of the Hawai`i County Council
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FROM: tewart Maeda, County Clerk r9
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SUBJECT: Office of the County Clerk Budget Presentation Material:
Departmental Budget and Program Reviews for FY 2017-2018
Attached please find the Office of the County Clerk's Budget and Program Presentation
for FY 2017-2018. Please copy and distribute to all Council Members.
Mahalo.
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Attachment: Presentation Material
Comm. No.
Ref. To: ?Wt.
Ref. Date APR 1 3 2017
Serving the Interests of the People of Our Island
Haivai`i County is an Equal Opportunity Provider and Employer
Office of the County Clerk
Hawaii County Council
Budget FY2O18 ,
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Mission Statement
The Office of the County Clerk strives each day to make Hawaii
County a better place by providing the highest quality resources,
staff, and support to the Hawaii County Council so that it can
create effective and thoughtful policy.
We respond to requests for information in a cordial, professional,
and timely manner.
We are a diverse collection of individuals that form a strong team
devoted to fulfilling our unique role in our community.
Administrative Services Staff
• Stewart Maeda Donna Goodenow
• Jon Henricks • Jeanette Aiello
• Jennifer Jo Patricia Nakamoto
• Darren Tagawa • Celeste Hall
• Tiffany Bader
Special Thanks To :
• Darren Tagawa, Accountant
• Donna Eckersley, Legislative Specialist
— Prepares Department's Operating Budget
7 Key Spending Areas
FY 2017 FY 2018 +1-
S&W 2,738,192 2,757,769 19,577
OCE 397,603 401,434 3,831
Equipment 13,500 43,000 29,500
HSAC/NACO 23,700 23,700 -
Reprographics 78,320 75,320 (3,000)
Postage 200,600 182,928 (17,672)
CRF 810,000 - (810,000)
Total 4,261,915 3,484,151 (777,764)
FY2017 vs FY2018
3000000
2500000
2000000
1500000
1000000
500000
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S&W OCE Equipment HSAC Reprograp Postage CRF
• FY2017 2738192 397603 13500 23700 78320 200600 810000
■ FY2018 2757769 401434 43000 23700 75320 182928 0
■ FY2017 ■ FY2018
Dodge Caravan
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Current Van Issues
• Always requiring repairs (in shop)
• Brakes don 't work well
• Steering issues
• Been in use since 2003 ( 14 years)
$30,000
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Funding
• Increase of $ 29 , 500 in Equipment
• To supplement increase, decreasing :
Postage by $ 17 , 672
Misc . charges by $ 6, 900
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Features of Live Stream, Videoconference,
and Audio Visual Services
1. Meeting video archives are available online within 24 hours:
a. User-friendly click and point mechanism to locate agenda items within the
video archive.
b. Ability to view agenda and open images of measures being discussed,
alongside the video player.
2. Instant, live ADA compatibility.
3. Less requests for DVD copies of meetings.
4. Increase in ways for public to participate.
5. Consistent audio-visual support; zero disruptions for technical issues during
meetings.
6. The projected total cost for videoconference services for FY 2017 is estimated to
be $144,260
Cost Analysis
FY2016
FY2016
• Cost per hour : $ 342.99
• Cost per minute : $ 5.72
Mahalo
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We will now take any questions.