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County of Hawaii PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2017-2018 1. DEPARTMENT AND DIVISION: Civil Defense 2. DATE: 9/6/2017 3. PROJECT NAME: Microwave System Replacement 4. SUBMITTER: John Drummond 5. COUNCIL BENEFIT DISTRICT(S): All 6. TMK/JUDICIAL: Various 7. LOCATION(COUNCIL DISTRICT): All 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $3,000,000 9. CAPITAL PROJECT ELIGIBIILTY(List Criteria):Information and Communications Technology 10. PROJECT/PROGRAM DESCRIPTION:Replacement of existing microwave communications system that supports public safety and local government radio systems and IT systems. 11. PROJECT JUSTIFICATION&OUTCOME(S)(List all that apply): The current County Microwave System requires replacement due to the equipment approaching its end of life. The equipment manufacturer will stop selling replacement parts for this system on December 31,2020. The microwave system is a vital component of the public safety and local government,radio system,its failure would cause a catastrophic impact on police,fire and local government communications 12. LONG RANGE PLANS/COMMUNITY VALUES:Project is aligned with Department's vision,mission,and goals. This project provides for the basic and fundamental public safety functions and responsibilities of local government and the safety and effectiveness of all public safety and local government response organizations by providing and supporting an effective radio communications 13. COUNTY MATCHING FUNDS REQ'D? (Y/N) N DESCRIBE: 14. LEGAL MADATE? (Y/N) Y DESCRIBE: Federal Communications Commission Mandate to narrow band radio communications systems 15. IMPACT ON OPERATIONAL BUDGET:Given that the FCC mandate prohibits the manufacture and sale of non-compliant equipment,the purchase of replacement inventory is not possible thereby translating to significant maintenance costs of sustaining the system. The current system configuration may also limit the purchasing opportunities for equipment resulting in higher costs. 16. SUSTAINABILITY FOCUS(List all that apply):Promotes health and safety through the replacement of an obsolete communications system. 17. PROJECT READINESS(List all that apply):Project ready for planning. Prior Funds Allotted This FY 17-18 Beyond 6 18. EXPENDITURE PHASING(X$1000): (not lapsed) Request FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Years TOTAL: Planning 500 $500 Land Acquisition Design/Survey 500 $500 Construction 2,000 $2,000 . TOTAL: $3,000 $3,000 19. 0&M COSTS (x$1000): 20. FUNDING SOURCE(x$1000): Cty G.O.Bond/Other 3,000 :$3,000 • State Revolving Fund State CIP Federal Private(Grants) CBA(Fair Share,Park Dedication,etc) TOTAL: $3,000 $3,000