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Form #: B-52 <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> OFFICE OF THE PROSECUTING <br /> DEPARTMENT: ATTORNEY DATE: 01/25/2018 <br /> STAFF CONTACT: Lee Lord, Business Manager PHONE: 934-3315 <br /> A. REQUEST: <br /> We are requesting the Council's permission to accept Federal funds passed through the Hawaii Criminal <br /> Justice Data Center, at the State of Hawaii, Deprtment of the Attorney General. They will reimburse the <br /> Office of the Prosecuting Attorney (OPA) up to $34,000 for funds paid to a vendor to create an an interface <br /> between our new Case Management System for Hawaii County's Prosecutor's office to the'Court System _ <br /> that could allow the Prosecutor's office to file complaints, motions, pleadings and other legal documents <br /> electronically and increase the access to HIJIS services. <br /> We are requesting a Revenue and an Expenditure account for these funds. <br /> Requesting to amend Ordinance 17-39 as amended, the Operating Budget for The County of Hawaii for the <br /> fiscal Year Ending June 30, 2018 <br /> We are requesting the waiving of further reading so as to expedite this process as time is an issue for this <br /> project. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> In our original contract for a Case Management system for the County of Hawaii Prosecutor's office we did <br /> not plan for an E-filing interface as E-Filing was not an activity that we thought would be possible with the <br /> startup of our new Case Management System. Since the time that we were writing up our initial RFP it has <br /> now come to be something we know we can do as the courts have improved their systems. This will willrnake <br /> it possible to eliminate and/or minimize entering duplicate data into the two systems. <br /> Our current vendor has indicated that with the current knowledge of our system and the court's system, they <br /> would be able to build an interface with the courts to accomplish.this. <br /> Having the goal of this interface with the court's system to improve communication and speed up processing <br /> of court filings is parallel to the goals of the Prosecutor's office and the state HIJIS program. <br /> 6 SIGNED: DATE: / 25 <br /> 2-131Lt <br />