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Form #: B-52 <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: Environmental Management DATE: February 8, 2018 <br /> STAFF CONTACT: Gregory Goodale PHONE: 808-961-8270 <br /> A. REQUEST: <br /> Resolution authorizing the Mayor to enter into a multi-year lease agreement for five (5) years for five (5) <br /> digital multi-function copiers; one (1) for each of the following Department of Environmental Management's <br /> Solid Waste Division locations: Hilo Baseyard, Hilo Scalehouse, Kona Baseyard, Waimea Baseyard, and <br /> Pu'uanahulu Scalehouse. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> The current copiers at the Hilo Baseyard, Hilo Scalehouse, Kona Baseyard, and Waimea Baseyard is <br /> requiring more frequent service calls and replacement parts are obsolete. The copiers are currently not <br /> meeting the Division needs as fasr as copying, scanning and faxing with the copiers constantly needing <br /> repairs and servicing. <br /> The Pu'uanahulu Scalehouse currently has no copier, but an All-In-One printer that is used. The printer does not <br /> meet the Division needs due to the amount of scanning and copying that needs to be done on a daily basis. <br /> As the Division researched, it was found to be more practical to lease new copiers than to outright purchase then <br /> as the maintenance plan will be inclusive within the contract with the lessor. <br /> The copiers will be leased for a period of five (5) years. The estimated monthly cost for the leases will be <br /> $300.00. <br /> IGNED: jrDATE: /r;/ <br /> Department Head <br />