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The purpose of the site visits are to inspect facilities as needed, inquire about program objectives and clarify information not readily understood. While conducting the site visits and interviews, Council Members must comply with Chapter 92, Section 92-2.5, Subsection(b) of the Hawai`i Revised Statutes, which states: "(b) Two or more members of a board, but less than the number of members which would constitute a quorum for the board, may be assigned to: (1) Investigate a matter relating to the official business of their board; provided that: (A) The scope of the investigation and the scope of each member's authority are defined at a meeting of the board; (B) All resultingfindings recommendations are presented to the board at g a meeting of the board; and (C) Deliberation and decision making on the matter investigated, if any, occurs only at a duly noticed meeting of the board held subsequent to the meeting at which the findings and recommendations of the investigation were presented to the board; or (2) Present, discuss, or negotiate any position which the board has adopted at a meeting of the board; provided that the assignment is made and the scope of each member's authority is defined at a meeting of the board prior to the presentation, discussion, or negotiation." For the purpose of assuring compliance with Subsection(b)(1)(A) of HRS Chapter 92, our FC meeting of February 19, 2019, shall serve to notice"assignment" of the ad hoc committee created by the Finance Committee. I am recommending this ad hoc committee be comprised of the undersigned FC Chair and three other Council Members that desire to serve on this ad hoc committee (to be determined by deliberative proceedings during the February 19, 2019, FC meeting). The scope of the members' duties are to review applications and to conduct interviews and site visits for the purpose of ensuring that the committee makes sound recommendations regarding appropriations of the total grant amount. District 6 staff, and perhaps support staff from other offices, will be enlisted to facilitate this process. These staff members will attend the interviews and site visits to lend clerical, technical, and other required support. Pertinent information/findings gathered by the ad hoc committee along with recommendations for the Finance Committee's consideration will be assembled in a single communication to Council Members prior to a Finance Committee meeting to be scheduled on April 9, 2019. MD/dmm L