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Form #: B-52 <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: IT DATE: 7/11/19 <br /> STAFF CONTACT: Jules Ung PHONE: 808-932-2975 <br /> A. REQUEST: <br /> Seeking approval to enter into a'5-year lease for the purchase of 500 PC's with deployment services to keep <br /> the County of Hawaii current with hardware and software. <br /> Due to time constraints and the need to expedite procurement, I am requesting the following: <br /> > Finance Committee waiver, placement on the August 71h Council Agenda. <br /> > Waiver of the 5-day hold to provide the largest window possible to help us meet the end-of-support <br /> deadline for Windows 7. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> The last computer refresh was done in 2015 to replace outdated hardware that was causing bottlenecks <br /> County-wide in employees' ability to perform work duties. This 5-year lease will support the following: <br /> > 500 new desktop PC's with upgraded processors, hard-drives, and operating systems will be purchased to <br /> keep up with industry standards and provide County employees with the proper equipment to do their jobs. <br /> > Professional Services will be utilized to image the PC's at the factory and setup machines at the users' <br /> desks, saving the County thousands of hours of software installation and hardware setup time. <br /> > The 500 replaced PC's from 2015 will be assessed, cleaned, and re-deployed to replace 500 additional <br /> PC's that cannot be upgraded. <br /> > Microsoft is ending support for the Windows 7 Operating System on January 14, 2020. This means that <br /> any PC running Windows 7 will be a security risk from that date onward. Rather than purchase extended <br /> support for a product that is a risk and a burden, The County would prefer to invest in PC's that can support <br /> an industry standard Operating System that is secure and hardware that can meet the processing demands <br /> of current applications and workflows. <br /> This 5-year,lease will support the County's initiative to meet the end of support deadline for Windows 7. <br /> Additionally, this lease will help us keep our inventory of computer hardware and software up to industry <br /> standards to support efficient workflows County-wide. <br /> SIGNED: DATE: July 11, 2019 <br /> D artment Head <br />