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Form #: B-52 <br /> 7/18/91 <br /> DEPARTMENT OF FINANCE <br /> REQUEST FOR COUNCIL ACTION <br /> DEPARTMENT: Environmental Management DATE: 3/16/20 <br /> STAFF CONTACT: Dora Beck PHONE: 961-8513 <br /> A. REQUEST: <br /> A Resolution authorizing the acceptance of technical assistance for software development and <br /> implementation from the Environmental Protection Agency. <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> The Hawaii State Department of Health requested that the Environmental Protection Agency (EPA) utilize <br /> $600,000 from the Clean Water State Revolving Fund to fund contract services which would include Asset <br /> Management Planning for the County of Hawaii, Department of Environmental Management, Wastewater <br /> Division. <br /> The EPA contracted with PG Environmental to provide technical assistance towards development of an asset <br /> management program for the Wastewater Division. Following a data/information gathering and analysis <br /> process of the division's assets and presented in a final fiscal sustainabiity plan (required of all CWSRF loan <br /> recipeints), a Request for Proposals for a computerized maintenance management system (CMMS) software <br /> and implementation was issued by PG Environmental and resulted in an award to NEXGEN Asset <br /> Management. Funds from the EPA CWSRF will pay $137,000 for the implementation costs and part of the <br /> first year software licensing. The County will need to pay the remaining balance of$17,144 for it's share of <br /> the software licensing for the first year. <br /> The County will assume ownership of the software licenses at the end of the implementation period. The <br /> recurring annual cost of the software licensing is expected to be approximately $25,000. The software <br /> licenses are expected to be renewed on a year to year basis. <br /> The CMMS software is a tool in the asset management program that helps to manage Wastewater Division's <br /> assets (e.g. pumps, motors, pipes, etc.) to minimize the cost of owning and operating the assets while <br /> maintaining a desired level of service. <br /> Funds are included in the current FY19-20 Sewer Fund operating budget for this software. <br /> / , <br /> SIGNED: A11 DATE: (3/;‘,/-47 24, <br /> Department Head <br />