2019-04-04 Hearing Transcript - Admin Matters Item 1

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CLARKSON: What do you need with, why the 20 copies? DARROW: With each of our permits, we send out each copy to a different agency with a request for comments, and so, when you look at your Background Report that has all those attached comment letters, those are in response to the copies that we sent all those agencies asking them do you have any concerns that you want us to address through this permit process. CLARKSON: So, you actually send hard copies— DARROW: Yes. CLARKSON: Return receipt requested and all of that stuff? DARROW: Not so much return receipt. CLARKSON: You don't just send them a PDF with an email saying here it is? DARROW: That's our goal, you know, but it takes two to tango there. You need, they need to accept it digitally if we're going to send it to them digitally, but there are some that have requested that the Planning Department send these to them digitally so we can try to get away from paper. But, there are others that are not at that point yet, and so we send them the hard copy. But, we, Sarah [sic -Melissa] sends these out with a deadline on them, so they have a usually one month to be able to respond. If we don't hear from them, it means that they didn't have any comments. But, again, every so often, just like with what happened today with Cellco, we'll receive a late comment, and we need to incorporate those comments into our conditions, and so it will be a late revised recommendation. Moving on. So, these are our typical timing deadline conditions within a Change of Zone or permit, and we kind of spoke about this. This will have—the underlined, the underlined area is again, something we've been moving into for Change of Zones, and the reason why is because we're trying not be project specific. We're trying to put a deadline on it for whatever they propose but also whatever is allowed. So, it will say construction of the proposed development, as substantially represented by the applicant, or as permitted by its zoning district classification, shall be completed within five years from the effective date of this ordinance. Now, the italicized in brackets is our typical permit within aI mean our typical language in our permit condition which says construction of the proposed development shall be completed within five years from the effective date. That is project specific, because they are limited to that project. They can't sway off and go do something else. They would have to come in for an amendment. The remainder of the condition talks about the Plan Approval and the steps they need to take when they come in. Final—this is another condition that's placed on a Change of Zone. Sometimes, they will be asking for a project and other times they will be asking to do a subdivision, so we have a number of applicants that come in to change the zoning from Agriculture to Residential. Everything lines up, and if it gets approved, the intention is to be able to subdivide the lots for housing. EXHIBIT E 5