2019-05-28 Standardization Committee Minutes

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NEW BUSINESS Agenda Item 1: Standardize the purchase of Ballot Sorting Machinery for the Office of the County Clerk. Mr. Kamelamela made a motion to approve the item and it was seconded by Mr. Sewake. Ms. Sako — Unfortunately Aaron Brown could not be here today but all the information is on the Standardization Committee Form that was submitted prior. The Legislature approved a 100% mail in ballot for election year 2020 therefore our Elections office needs a machine to process and sort all of our ballots. Ms. Sako — The ballot sorting machinery is currently being used by the City and County of Honolulu and they know it can tie into the TotalVote registration system. I understand all the Election offices had a meeting recently on Oahu to discuss the ballot sorting machinery and believe all the other counties will be getting the same machinery, possibly in a different size depending on their population. Ms. Sako — Any questions? We can also call Mr. Brown if needed. Mr. Hunt — The County Clerk's office is also looking into other requirements that might go with the machine in terms of power source, does it need a 220v, humidity factors, location of the large machine, etc. Ms. Sako — Yes, the County Clerk's office is holding a meeting tomorrow with Public Works to work on the logistics and to make sure they have the right resources to accommodate this machine. Ms. Sako — The Primary will be in August of 2020 so the county clerk's office would like to be sure all the details are in place, be able to test it to be sure it's reliable, it functions correctly, and our network can accommodate it. We're looking at bringing on a special fiber line. Mr. Nagata — Is the of the mail -in ballots on a different format? Ms. Sako — It may be, but they'll work on that statewide. It's a statewide process, so that it can be easily read. Ms. Sako — any other questions? None. The Committee voted and motion was carried. Agenda Item 2: Standardize the purchase of Nokia Microwave Equipment for Civil Defense. Mr. Kamelamela made a motion to approve the item and it was seconded by Mr. Yamamoto.