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agencies. So from within the Planning Division, or Planning Department, we reached out to
<br />Planning Division, Administrative Permits Division, also we talked to the Kona Division, which is
<br />a division of their own – sorry – and then we also passed the amendments through the Planning
<br />Director and Deputy; so all of these people got to comment on it. We also asked for comments
<br />from other departments, so, from Public Works, Office of Housing, Corporation Counsel. And
<br />after we got close to finish draft, we passed that back to the Mayor’s Office, so those people that
<br />started with the original draft could take a look and comment again. So this whole slide is just to
<br />say we didn’t do this amendment package in a vacuum; we went out of our own division, even out
<br />of our own department, and we wanted to make sure that the scope of our work was going to be
<br />carried out, and that we were looking for consistency.
<br />
<br />So here is an example. So, here is a Policy, if we look at the top highlight, “This map shall
<br />designate the functional class\[ification\] of the roadway”; if you look at the edited example below,
<br />it says, “This map shall recommend ….” So, again, if you are just changing “shall”s to “should,”
<br />there are some scenarios where it actually doesn’t work out and you’ve got to look a little bit
<br />deeper, not deeper but just realize that the sentence structure isn’t always straightforward of the
<br />change from a “shall” to a “should.” Another example in this passage is an edit that we receive, so
<br />it says, “As applicable, permit approvals (example \[e.g.\], rezonings, subdivisions, planned unit
<br />developments, plan approvals) shall commit the rights-of-way ….” The issue with this one is that
<br />Plan Approval is not a permit in and of itself; it’s a process. And so, if you look on the edited
<br />version below, we take that out. And I’m just going over this because it’s really, when you are
<br />going for consistency, it’s really detail. Next line, “The extent of reservation and/or improvements
<br />shall be proportionate to the project’s impact as determined by the project’s approved TIAR.” If
<br />you look at how we edited that below, it says, “When a permitted action occurring along proposed
<br />roads depicted on the Official Transportation Network Map requires a TIAR”; again, this is saying
<br />that not all of those permitted applications require a TIAR. I know this is a little nitty-gritty, but,
<br />again, just addressing the “shall”s and “should”s was not enough and we had to go through this
<br />process.
<br />
<br />So, anyway, we went through the process, we consulted, we shared the draft to other divisions and
<br />departments, and then we brought this to the Action Committee to vote on. I want to backtrack a
<br />little bit; so, after the Mayor’s Office produced the first draft, the Action Committee actually
<br />formed a subcommittee. They formed the subcommittee, ran through it, made their, made their
<br />proposed amendments, and then passed it off to us. So we brought this draft back to them just to
<br />honor their work and to get their approval. So we met on May 14 of this year, and Action
<br />Committee voted to approve the amendment package, with much discussion.
<br />
<br />So, that whole process brings us to what you have, what was then brought to you guys, which is
<br />the amendment package. Again, this is a Director’s initiation for amending, in your packet, yeah,
<br />background, which also provides the purpose and the process. We also provided you with the
<br />amendment package that we are asking to be adopted as ordinance to amend. You also have the
<br />minutes from the Action Committee meeting, which shows the approval from the Action
<br />Committee for this package, and you have a draft ordinance in there.
<br />
<br />After we submitted this to Planning Commission staff, they solicited more comments, so we got
<br />comments from the County Department of Water Supply, from DPW and Office of Housing.
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<br />EXHIBIT B
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