2018-2020 Charter Commission Rules of Procedure - with 8-8-19 amendment

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XVI. ATTORNEY, SECRETARY, COMMISSION ANALYST a. Attorney. The attorney for the Commission shall be appointed by the Chairperson, subject to confirmation by majority vote of the entire membership of the Commission. All requests for legal opinions shall be made through the Chairperson after discussion of the matter at a properly noticed meeting. All legal opinions will be distributed to the entire Commission and are subject to the attorney-client privilege. The duties of the attorney are as follows: i. Attend all meetings of the Commission and its Committees. ii. Ensure compliance with all applicable open meeting laws, rules, and procedural requirements. iii. Provide legal research and opinions to the Commission. iv. Other duties as required. b. Secretary. The secretary to the Commission shall be appointed by the Chairperson, subject to confirmation by majority vote of the entire membership of the Commission. All assignments for the secretary shall be made through the Chairperson. The duties of the secretary are as follows: i. Attend all meetings of the Commission and its Committees. ii. Take and transcribe all notes and minutes of the Commission and Committee meetings. iv. v. vi. Prepare and post the meeting agenda. Secure and prepare the meeting location. Receive and distribute public testimony. Set-up and break -down video -conferencing equipment when required. vii. Ensure timely publication of notices of public hearings, ballot language, ballot summaries, and other matters required by law. viii. Other duties as assigned. c. Commission Analyst. The Commission analyst shall be appointed by the Chairperson, subject to confirmation by majority vote of the entire membership of the Commission. All assignments for the commission analyst shall be made through the Chairperson. The duties of the Commission analyst are as follows: 10