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CR -40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure Tong -term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements In 2018, the County met with CDBG funded recipients to discuss the sub -recipient agreements and program requirements for their projects. The County reviewed and approved procurement policies, agreements and other documents prior to the use of its funds. The County also requested and reviewed CDBG grant recipient's financial statements and audit reports. During construction, the County attended Owner -Architect -Contractor (OAC) meetings to discuss and keep abreast of the projects' progress, issues, and current status, to conduct on-site inspections to verify completed work, to conduct labor interviews and to verify project progress payments. The County requires al! recipients of funds to submit monthly status reports for its open projects. These reports are also a part of our monitoring process for on-going projects. The County's OHCD projects inspector continues to inspect all of the HOME funded rental projects as well as County owned rental housing projects. There have been no findings. The complexes are well maintained, all of the units inspected are in good condition and provides for decent, safe and sanitary living environments. Regular, scheduled inspections ensure that any property standards issues are addressed and corrected in a timely manner. The County has adopted the State's Outreach Plan to Minority Business Enterprises (MBE) and Women's Business Enterprises (WBE) as contained in the State's Consolidated Plan. All public notices that pertain to project proposal solicitations that involve the use of funds from HUD contain language that encourages the use of minority firms, women business enterprises and non-discrimination in employment. All construction bid specifications also include specific information on non-discrimination, contracting with small and minority/women business firms and the requirements of Section 3. In addition, the County continues to inform and encourage all contractors of its requirements of Section 3 during pre-bid and pre -construction conferences. The County monitors its agreements and procurements done by grant recipients each year to determine compliance with all rules and regulations. The State's list of eligible MBE/WBE/DBE's is provided to each grant recipient annually and is also available at the OHCD for the grant recipient to utilize for procuring services and goods for their HOME projects to ensure compliance with this requirement. CAPER 27 OMB Control No 2506-0117 (exp. 06/30/2018)