2019-11-14 Memo to Designated Department Heads re FY 2020-2021 Capital Improvement Program (CIP) Budget

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November 14,2019 Page 3 Recommended FY 2020-2021 CIP Budget Development Timeline CIP Budget Submittal November 2019 Mayor distributes memo to agency heads outlining 2019-2020 CIP budget expectations. November 14, At cabinet meeting, Mayor reinforces messages in CIP memos, instructions, and 2019 orientation. November 18-22, Planning Dept. distributes memo to agency heads outlining CIP budget process. 2019 Planning Dept. distributes OP forms and instructions to CIP liaisons. November 27, Planning Dept. orients CIP liaisons to the CIP budget process. 2019 January 2, 2020 Deadline for agencies and CDPs to submit all Financial Impact Statements (FIS) and supporting documents to the Mayor via the Planning Department. January 6-10, 2020 Planning Dept. compiles and preps FIS sheets for agency discussion, highlighting necessary corrections and preparing clarifying questions. January 13-17, Planning Director meets with agencies to discuss the agency's priorities. 2020 January 20-31, Planning Director compiles CIP budget document for submittal to Mayor. 2020 January 31, 2020 Planning sends recommended list (summary) as well as a draft message to the Mayor, Managing Director, and Finance requesting review/edits February 3-7, 2020 Managing Director recommends to Mayor the annual CIP budget. Mayor confirms and approves CIP list. February 7 14, Planning Department compiles the submittal package. 2020 February 17, 2020 Planning Dept.finalizes the Mayor's message, secures the Mayor's signature, and gets the signed letter to the Machine Room. February 28, 2020 The Mayor submits the capital projects package to Council CIP Budget Amendment March 2020 Agencies discuss March to May changes with Mayor and Managing Director April 2, 2020 Deadline for agencies to submit all new or revised FIS forms and supporting documents to the Mayor via the Planning Department April 2-8, 2020 Planning Director reviews the lists of agency proposed additions to budget and recommends the order of their priority. Planning Department sends summary of submitted changes as well as a draft April 8-10, 2020 message to the Mayor and Managing Director Mayor confirms and approves CIP list. April 10 17, 2020 Planning Dept. revises and compiles CIP budget document for submittal to Mayor. April 20 23, 2020 Planning Department finalizes the Mayor's message, secures the Mayor's signature, and gets the signed letter to the Machine Room. May 5, 2020 The Mayor submits the amended capital projects package to Council County of Hawaii is an Equal Opportunity Provider and Employer.