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Special HCHA meeting November 15, 2019 <br /> And actually often times that's difficult for the...it's a challenge sometimes for <br /> like a public works department that doesn't usually spend CDBG funds or a <br /> transportation department that doesn't usually spend HUD funds, there are <br /> special HUD rules that requirements for contracts that they need to make sure <br /> they know about and follow them in their contracts. And then the grantee also <br /> needs to track the progress of how their spending funds, how their sub-recipients <br /> are spending funds to make sure the funds...your gunna complete the projects <br /> in time and meet the target completion deadline. <br /> It's funny, you look at a whole variety of disasters, whole different amounts of <br /> money from $100 million to $5 billion and there's a general rule, is kinda a flat <br /> bell curve but its six years. People spend...there money is pretty much spent in six <br /> years. You got a start-up period, you got three, four years where you spending a <br /> lot of money and then kind of as you complete projects it tails off. And if you're <br /> not...if you don't want to have a time limit on things, that tail can go on for <br /> years after that...after that six year target period. That's why I say it's important <br /> to keep tabs on your activities, make sure there all progressing, if you got an <br /> activity that's stalling out that's not going to happen in year three, you think <br /> about re-allocating those funds to another area that's...where there is high <br /> demand, money is being spent, you need to make those...there tough decision <br /> to make to pull money out of one program that's not performing and put it into <br /> another one that does but if you don't, you're out six years and that money can <br /> be jeopardized...in jeopardy. <br /> The action plan process, which is a large part of getting ready to spend the <br /> grant funds, you're going to be creating the action plan and the action plan <br /> process actually starts with a needs assessment. And before you develop...you <br /> develop your possible activities and you kind of...through your needs <br /> assessment and planning process you can narrow it down to the things that <br /> you're actually going to do. You have the formal citizen review comment on <br /> that completed action plan but it's the whole community engagement <br /> requirement that needs to be happening all the way along, from the beginning <br /> of the needs assessment through the development of the action plan. It's really <br /> important to have an active community engagement component to that to <br /> makes sure that, one, no matter how much your staff can collect data, there <br /> always going to miss...more likely than not there going to miss something and its <br /> good to have the community members involved...see what you've identified as <br /> the needs and see if they have additional things, I bet they will and then have <br /> them involved in the discussions that there's a broad and open <br /> discussion...transparent discussion on what all those needs are and how you're <br /> going to narrow down...the process of narrowing it down and what you actually <br /> going to spend the funds on. And it's important to have that really all the way <br /> through just to make sure that you don't get stalled in that process and maybe <br /> have to re-do it. <br /> Page 5 of 31 <br />