2020-09-28 Standardization Committee Minutes

Home

NEW BUSINESS Agenda Item 1: Standardize the purchase of Logitech Group Video Conference System for the Hawai'i Police Department. Members of the committee reviewed the written request submitted from the Hawai'i Police Department. Sgt. Ragasa We would like to standardize this video conferencing system so any personnel in the department can log in and have just one system to train on. Having inter -operability throughout the entire island makes it easier for everyone to learn and teach others on this one system. Ms. Sako Will you be installing at smaller districts that don't have video conferencing right now? Sgt. Ragasa Yes, every district will have a video conferencing system. Previously, if a Prosecutor wanted to do in-service training or provide law updates, they would drive around the entire island, to each district and give a presentation, which sometimes would take a few weeks to do. During patrol briefings, they can just conduct the presentation once and everyone will get the same information. Mr. Kamelamela .- Why was this system selected? Sgt. Ragasa,,,, At the start of COVID the department tried a variety of systems. Though there are cheaper systems, we found Logitech to be more general; you can remote, log -in, and anyone with Microsoft Teams meeting can control the camera if they wanted to. In the past, we used a pole with the webcam, placed in a bucket of sand to conduct trainings. If you watched the 92"d Recognition Ceremony livestream on Facebook, the system worked really well. Also, the zooming capability works for big and small conference room meetings. Mr. Hunt — Do you know if the system allows you to record when conferencing for posterity purposes? Sgt. Ragasa Yes, it does record. We use the recording system for some of our training already. Mr. Kamelamela -- What's the cost of this system? Sgt. Ragasa _ This system is approx. $1,300 and it's pretty robust. Includes external microphones which can be used to walk out to everyone, the cables are 25ft. long so you can give it to someone speaking out in the meeting/class. If you're familiar with our training room and you bring the microphone to the center, others can actually hear you speaking as opposed to the older system used before that was located in the front of the room. This system is pricier than some and comparable to Meeting Owl but Owl is set up more for small conference rooms. For 8 systems, it's about $10,500 and it doesn't include laptops. There are existing laptops and an order for more laptops were placed to upgrade our training. Ms. Sako - The Police department does have money budgeted for computers and similar items. Sgt. Ragasa We are trying to bring the training section to the 21" century, it will be great and we're headed that way. Each recruit will be assigned a laptop with a web conferencing system as well as the big system. Also, when there's a presentation, the Presenter can do their PowerPoint where it will be connected to each recruit's laptop, visible on a big screen, and everyone can interact.