2019-12-18 Merit Appeals Board Minutes

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Merit Appeals Board December 18, 2019 CHR. NAMAHOE: Happy end of the year and happy end of the 20 teens. Calling to order at 10 a.m. Addendum to the Agenda (Item 2) CHR. NAMAHOE: Any addendums to the agenda? None? MR. YOSHIMOTO: None. CHR. NAMAHOE: Okay. Statements from the Public (Item 3) CHR. NAMAHOE: And any statements from the public? None. All right. So— MR. CHILLINGWORTH: How do we handle that letter that came in from the individual? Is that a statement from the public or is that something else? MR. YOSHIMOTO: We've numbered it as a communication. And the usual procedure would be for the Board to just to receive it—motion to file. And then—yeah, close file the communication. MR. CHILLINGWORTH: Okay. Approval of Minutes (Item 4) CHR. NAMAHOE: So, while that's at point 5, point 4, right now, we have a bulk action in front of us. And I think, at some point, I'm going to call on J to elaborate a little further. But what we have right now is approval—mass approval of minutes. At this point, Mel, I'm going to ask you to audit the process, watch what we have to go through because what Mitch—Mr. Tam, Mr. Chillingworth, and I have in common is that we were physically present at all of the meetings listed below. So, one of the things that we have to deal with is approving these minutes and it's important for us to do so, because last July 2018 it was passed that public minutes needed to be posted 40 days after the meeting. So, we do have some urgency, which are the last four series of minutes are out of compliance. So, we need to make sure that they are entered into the record. And, although, I know that we have been quite efficient at take a motion, make a motion, second the motion, all in favor—while we're pretty efficient at that—somehow, we let this slip by. So, we have one of two things to do here. If we are comfortable, we can vote on it in an entirety or if we need to, we can take them piece by piece. Do you have any thoughts on the matter? Page 2