Rules of Procedure and Organization of the County Council

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RULE NO. 2 MEETINGS 1. Regular Council Meetings. The Council shall meet regularly at least twice in every month at the place and time designated by the Council. Whenever possible, the meetings will be scheduled on the first and third Wednesday of each month. The Council shall hold an equal number of meetings in East and West Hawai‘i. Absent extenuating circumstances, ceremonial and other matters customarily handled in advance of Statements from the Public shall be handled prior to the time stated in the agenda for public testimony and shall be placed on the agenda. pecial Meetings. Special meetings may be called by the Chairperson or a majority of the 2. S Council. Notice of any special meeting must be filed at least six calendar days before the meeting, and also meet all other requirements of HRS 92-7. 3. Committee Meetings. Except as otherwise provided, those Standing Committees having referrals shall meet on the day preceding a regular Council meeting or at other places and/or times designated by the Council. 4. Executive Meetings. (a) Allowable Purposes for an Executive Meeting. The Council may hold a meeting closed to the public: (1) For one or more of the purposes set forth in HRS 92-5; or (2) Where personal matters affecting the privacy of an individual are to be considered and the individual involved requests a closed meeting to consider such matter (Section 13-20(b), Hawai‘i County Charter). (b)Votes Required to Enter an Executive Meeting. The Council or its Standing Committees may hold an executive meeting closed to the public upon an affirmative vote, taken at an open meeting, of two-thirds of the members present; provided the affirmative vote constitutes a majority of the members to which the Council or Committee is entitled. The reason for holding such a meeting shall be publicly announced and the vote of each member on the question of holding a meeting closed to the public shall be recorded and entered into the minutes of the meeting. 2-1