2020-12-16 HCDP Community Learning Series Minutes Draft

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31 32 APPROVAL OF MINUTES: None. 33 BUSINESS: 34 1. Island -wide Community Development Plan Action Committee 2021 Planning Update: 35 a. Status of Action Committee Memberships 36 Long -Range Planning Staff member Keiko Mercado presented the status per CDP AC regarding 37 the number of persons seated or in holdover status, and the number of vacant seats. Currently, 38 North Kohala and Puna do not have sufficient members to meet quorum, and Ka'u is yet to be 39 seated. In addition, Ms. Mercado requested that current AC members provide names of 40 community groups and individuals who are actively working on community initiatives and may 41 be interested in working with or serving on an Action Committee. 42 b. Tentative Meeting and Communication Cadence 43 Long -Range Planning staff member Kamuela Plunkett presented the proposal to hold quarterly 44 meetings per CDP AC, plus two (2) bi-annual Community & County Co -Learning Series meetings 45 (see topic c. below). The quarterly meetings will be tailored to address relevant priorities, 46 including Chair/Vice Chair elections, a one-year roadmap of AC priorities to work on, capacity 47 building, unfinished business, and updates from Long -Range Planning staff on island -wide 48 initiatives. 49 c. High Level Overview of the Framework being developed around a County and Community 50 Learning and Communication Tool 51 Ms. Mercado introduced the Community & County Co -Learning Series (C2CLS) concept, which 52 is a bi-annual forum to include all AC's to share information, collaboratively identify solutions to 53 community issues, and advance island -wide community resilience initiatives 54 After the presentation concluded, Long -Range Planning staff member Bethany Morrison opened 55 the floor to a Question & Answer Session: 56 Status of Action Committee Memberships 57 Q: How are terms affected by the hiatus, during which the ACs did not meet from September 58 2019 to November 2020? 59 A: This is under review with the department and incoming administration 60 Q: Will quarterly AC meetings be scheduled on specific days/specific weeks? When will they begin 61 so that 2021 Chair/Vice Chair elections may be completed to allow them to work on setting 62 agendas? 63 A: Subsequent to this meeting, Long -Range Planning staff will solicit input from AC members for 64 input on day of week & time of day that is best for members and community to meet via on-line 65 platforms. The first quarterly meeting will be planned for late-February/March of 2021. 66 Q: With quarterly AC meetings, will items that require a vote mean that at minimum three 67 meetings over seven months will be needed? 68 A: Yes, for items such as subcommittee reports, but we would explore alternatives within 69 Sunshine Law according to the nature of the item to be voted on. 70 Q: How will quarterly AC meeting and C2CLS agendas be determined? 71 A: For quarterly meetings, in the same fashion as before where AC members propose items, and 72 the Chair/Long-Range Planning staff structure the agenda. For C2CLS, AC members across the https.llwww.plannin,-.hawaiicounty.,-ov/home ham akua(a)hawaiicountp.pov Page 2