2015-07-20 Game Management Advisory Commission Minutes

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Hawaii Game Management Advisory Commission Meeting Minutes —July 20, 2015 actually had a question to me a couple weeks ago about dissemination of information to the public— you can — if you want to make a position for a press secretary— there's already, I think, recording secretary is done by the staff— Barbara — committees — you can create committees so that and they cannot— and the only thing that about the committees is — you can assign them — they can get together and collect information and bring it back and report back to the board about the information that they had collected. Because as a commission the main responsibility of this commission is to advise County, State and federal agencies regarding the items that are in the charter and on top of that it is to disseminate that information to the community. So it's a back and forth information session and that's good that the federal and State people are actually welcome and willing to come to this meeting. Then you can just formalize it— so that there is a record — like Mr. Yoshina said he thought the item was voted on at a prior meeting. There's a record and the accountability is there for people to keep track of what people had promised and also the transparency which is very important that kinda segues into the Sunshine Law. BCH provided each commissioner with a copy of the Sunshine Law in the binder that was distributed. The black lettering is sometimes hard for lay people - What does that mean? Well, the Office of Information Practices, which is the State office that pretty much, polices the Sunshine Law. They gave a guide in laymen's terms — gives good examples — there's also, besides just the guide, there's additional guidance about how members of the commission —when they can and how they can meet to discuss business. Because we have so much information going back and forth at these monthly meetings that it's not enough to conduct everything — all the business that the board wants to conduct. As long as all that information that's collected or any business that's — or anything that can maybe effect a board action — as long as it gets back to this big body— and then it's presented in an open meeting. You can also do standing committees that have to report every — like say for instance Mr. Araujo said that there's a district report— you can have district reports —you don't necessarily have to have the district reports — or you could — but you could solicit at a meeting how you will have people discuss what's going on with their districts — you can also have ad-hoc committees that are voted on so that it's just as an as needed basis. Again, this all has to do with you as a body making rules for how you will conduct business. Time limitations for public testifiers — that's a big one — 14