HomeMy WebLinkAbout2021-02-24 EMC Meeting Agenda and Director's Informational ReportIakiVAl 197kiPAIakiIre14►Ale1ki%Te14►A14kiI%L97►A1►AIisl MLI
COUNTY OF HAWAII
MEETING AGENDA
Based on the Mayor's Proclamation regarding COVID-19, this meeting will be online. This is to
prevent the spread of COVID-19 and to maintain social distancing. The public may attend either
online or by telephone.
DATE: February 24, 2021
TIME: 9:00 a.m.
PLACE: Online — WebEx
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STATEMENTS FROM THE PUBLIC: Anyone wishing to provide written testimony on an agenda
item may do so by submitting it in writing or by fax. To ensure timely delivery to commissioners
prior to the meeting, written testimony must be submitted before 12:00 noon on the business
day prior to the meeting by (1) email to peter.sur@hawaiicounty.gov or (2) facsimiles to 961-
8086. When submitting written testimony, please specify for which agenda item it is being
submitted. All written testimony will be part of the permanent record.
Testimony in real time will be permitted to the extent possible.
CALL TO ORDER
2. APPROVAL OF MINUTES OF JANUARY 27, 2021
3. STATEMENT FROM THE CHAIR
4. PUBLIC STATEMENTS ON ITEMS ON THE AGENDA
5. UNFINISHED BUSINESS
Adoption of priorities for EMC action in 2021
b. Action and next steps on priorities for EMC in 2021
C. Status of the County Council's authorization of the 2019 Integrated Solid Waste
Management Plan and the Commission's letter of February 5, 2021, in support.
6. NEW BUSINESS
a. Training on roles and responsibilities of the Commission (Diana Mellon -Lacey,
Deputy Corporation Counsel) —This item is requested to be taken out of order and
follow agenda item No. 4)
b. Sustainability Summit on March 4-5
7. REPORTS/CORRESPONDENCE
Director's Informational Report. (Note: the report is posted online with the agenda on
both the County Calendar and County of Hawai'i website under Our County, Boards and
Commissions, Environmental Management Commission, Agendas.)
1. Legislative update
a. County Council update
b. Active bills in the Legislature
2. Requests for updates.
a. Whether the funds ($10.5 million) earmarked for the now suspended county
compost facility are available for alternative approaches (e.g., smaller scale
distributed composting facilities). [Requested by Commissioner Cardwell]
b. Status of proposed DEM administrative rules. [Requested by Commissioner
Adams]
c. Report data on water quality at wells in Kona and entry to KWWTP as an
indirect measure of progress toward seepage control. [Requested by
Commissioner Fulton]
d. Response to the Commission's letter of October 26, 2020, in support of
Energy Savings Performance Contracting.
3. Solid Waste Division Projects and Updates
4. Wastewater Division Projects and Updates
5. Additional comments on the presentation the Director made to the Council's
RAWEEMC of Feb. 16, 2021.
6. Letter to Council in support of ISWMP
8. FUTURE AGENDA ITEMS
Commissioners can suggest items they would like placed on the next agenda.
0
9. ANNOUNCEMENTS
The next meeting is scheduled for March 24, 2021, at a location to be determined or
online. Please contact the Department of Environmental Management or monitor the
website for updates.
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The regular meeting place is accessible to persons with disabilities. To request an auxiliary aid or
language translation, please call 961-8083 five days prior to the meeting date. Comments may
be sent to the Department of Environmental Management, 345 Kekuanao'a Street, Suite 41, Hilo,
Hawai'i 96720, or emailed to cohdem(a)hawaiicounty.eov.
Notice to lobbyists: If you are a lobbyist, you must register with the Hawai'i County Clerk within
five days of becoming a lobbyist. [Article 15, Section 2-91.3(b), Hawai'i County Code.] A lobbyist
means "any individual engaged for pay or other consideration who spends more than five hours in
any month or $275 in any six-month period for the purpose of attempting to influence legislative
or administrative action by communicating or urging others to communicate with public officials."
[Article 15, Section 2-91.3(a)(6), Hawai'i County Code.] Registration forms and expenditure report
documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawai'i
96720.
DIRECTOR'S INFORMATIONAL REPORT
TO THE ENVIRONMENTAL MANAGEMENT COMMISSION
FEBRUARY 24, 2020
Agenda item 7
1. LEGISLATIVE UPDATE
a. County Council (Since last written report on 11/25/20)
ITEM DESCRIPTION CURRENT STATUS
Completed items
Res. 8-20
Appoints members of the Committee on
Approved by Council 12/7/20.
Regenerative Agriculture, Water, Energy,
and Environmental Management.
Designates CM Richards as Chair and CM
Inaba as Vice Chair.
Bill 216, Draft 2
Reorganizes and restructures wastewater
Postponed by Council to the call of
provisions of the County Code.
the Chair on final reading 1/23/20.
Under review.
Comm. 43
Appoints Ramzi I. Mansour as Environmental
Pos. recommendation by
Management Director
RAWEEMC 1/5/21. Approved by
Council 1/20/21.
Res. 25-21
Authorizes extension of public sewer from
Pos. recommendation by
Alii Drive to planned subdivision at Alii
RAWEEMC 1/5/21. Withdrawn by
Kona, TMKs 7-7-004:057 and 7-7-004:058
CM Richards 1/20/21 to facilitate
further discussion with developer.
Res. 38-21
Creates one new Planner V position for
Approved by Council 2/3/21.
Department of Environmental Management
Res. 39-21
Authorizes agreement with U.S. Department
Approved by Council 2/3/21.
of Commerce, Economic Development
Administration, to receive $2,251,163 in
federal funds for Puna wastewater
improvements.
Comm. 98
Requests update on Kealakehe Wastewater
Presentation and discussion in
Treatment Plant.
RAWEEMC held on 2/16/21.
Active items
Comm. 106
Reappoints Commissioner Cardwell to the
Pos. recommendation by
EMC for a term to end December 31, 2025.
RAWEEMC 2/16. Council
confirmation vote expected 3/3.
Bill 20
Amends operating budget to appropriate
Approved by Council on first
$2,251,163 in federal funds for Puna
reading 2/3/21. Approved by
wastewater improvements.
Council on final reading 2/17/21.
Upcoming items
Res. #-21
Authorizes acceptance of the 2019
Under review by administration.
Integrated Solid Waste Management Plan.
Comm. # Requests comprehensive update of Possible placement on March 16,
wastewater treatment facilities on Hawai'i 2021, agenda
Island. (CM Richards)
b. Active bills in the Legislature as of 2/18
SB 369
Establishes the time of transfer wastewater system inspection program in the Department of
Health to oversee the inspection and repair of any individual wastewater system at the time of
sale or transfer of residential real property attached to the wastewater system. Excludes certain
sales or transfers. (WAM)
SB 434
Allows the director of finance of a county to require payment of outstanding charges owed to
the county for the towing, removal, or disposal of an abandoned or derelict vehicle within the
county before issuing a motor vehicle certificate of registration. (JDC)
SB 502 SDI
Proposes a constitutional amendment which guarantees individuals the right to a clean and
healthy environment, including pure water, clean air, healthy ecosystems, and a stable climate,
and to the preservation of the natural, cultural, scenic, and healthful qualities of the
environment. Self-executing. SD1 (JDC/WAM)
SB 587
**Requires the department of health to periodically update its co -composting rules. Requires
department of health to establish a multi -tiered registration and permitting system for
composting facilities. Allows composting and co -composting in agricultural districts.** (JDC)
SB 964 SDI
Broadens the definition of "food waste" as used in integrated solid waste management.
Excludes facilities designed primarily for composting organic material such as food waste and
green waste, on-site school campus food waste programs, and recycling drop-off facilities from
the requirement that disposal facilities shall not be constructed, modified, or expanded without
first establishing a buffer zone of no less than one-half mile from the nearest residential,
school, or hospital property line. Establishes a class of artisan -scale composting operations
exempt from department of health regulations to divert organic materials from Hawaii's
landfills. Takes effect 7/1/2050. SD1 (JDC)
SB 997 SDI
Allows county governments to enter into private -public partnerships for the services and
transferring, or joint venturing of one or more of their wastewater treatment facilities to a
private entity, or its wholly owned nonprofit management entity, for the delivery of those
services. SD1 (JDC)
SB 1298
**Increases the advance disposal fee collected on glass containers to five cents. Removes the
exemption for glass deposit beverage containers.** (WAM)
SB 1419
Establishes the Municipal Product Stewardship Program. (JDC)
** -- Means a committee voted to pass it with amendments but as of the posting of this agenda the amendments
are not known. Therefore, the text of the bill description may not be accurate. The committee name in
parentheses at the end of the description notes each bill's current referral. Each of the above bills must clear their
final committees in the Senate by the First Decking deadline before crossing over to the House. None of the House
bills that were being tracked from the start of the 2021 session remains active.
2. REQUESTS FOR UPDATES
a. Whether the funds ($10.5 million) earmarked for the now suspended county compost
facility are available for alternative approaches (e.g., smaller scale distributed composting
facilities). [Requested by Commissioner Cardwell]
b. Status of DEM administrative rules. [Requested by Commissioner Adams]
(The administrative rules received final approval on December 3, 2020, and became
effective on December 14, 2020. The Department is currently moving on implementation.
The Solid Waste Division has scheduled public meetings on February 22 and February 24
regarding the rules, which may be viewed on the County of Hawai`i's DEM webpage.)
c. Report data on water quality at wells in Kona and entry to KWWTP as an indirect
measure of progress toward seepage control. [Requested by Commissioner Fulton]
(See attached PDF graphs)
d. Response to the Commission's letter of October 26, 2020, in support of Energy Savings
Performance Contracting.
e. Kealakehe Wastewater Treatment Plant
(See attached presentation slides, Council Communication No. 98.1)
3. SOLID WASTE DIVISION PROJECTS AND UPDATES
1. OPERATIONS
The Division has scheduled informational meetings for the refuse hauler to discuss new
administrative rules for the West Hawaii Sanitary Landfill (WHSL) and the East Hawaii
Reload Facility (EHRF). The WHSL meeting is taking place on Monday February 22 at
the Spencer Kalani Schutte District Park Gym and the EHRF meeting is being held at the
Aupuni Center. Both meetings start at 5:00 p.m.
2. ADMINISTRATION
The Division will be interviewing candidates for a Supervisor position for the Hilo
Baseyard in early March.
The Division held its first island wide quarterly safety meeting on January 20 at multiple
locations for all Division employees.
3. SOLID WASTE CAPITAL IMPROVEMENTS
• Construction work is expected to begin in early March for the Wai`6hinu Transfer Station
Improvements.
The Division implemented a new traffic lane at the South Hilo Transfer Station which
improves the traffic flow through the site and prevents traffic from backing up and
blocking County Busses and SWD vehicles from reaching the baseyard.
4. RECYCLING SECTION
A. INTEGRATED SOLID WASTE MANAGEMENT PLAN UPDATE:
The 2019 update of the County of Hawaii Integrated Solid Waste Management
Plan (ISWMP) is being prepared in compliance with Hawaii Revised Statutes
(HRS) Chapter 342G, which requires counties in the state to update and revise
their solid waste management plans every 10 years. The last update to the County
of Hawai`i's ISWMP was completed in 2009.
The draft update to the ISWMP includes an evaluation of local needs and
conditions to determine the most effective combined strategy for managing solid
waste while protecting human health and the environment. The draft plan outlines
the components of an effective solid waste management strategy and priorities
recommendations, while providing a framework for implementation.
As required by HRS Chapter 342G, Mayor Kim appointed members to the Solid
Waste Advisory Committee (SWAC). The county's SWAC is comprised of
seven members and had been meeting monthly. Input from SWAC members
during the ISWMP update process was crucial to ensure that the completed plan
effectively identified and addressed the County of Hawai`i's unique solid waste
challenges.
The SWAC had their first meeting in March 2018. The June and July meetings
were dedicated to helping the SWAC learn more about the county's solid waste
and landfill diversion programs, and one of the tools used was to show the SWAC
many of the program's facilities. During the SWAC meetings from August 2018
to November 2018, the SWAC reviewed and utilized the 2009 plan
recommendations and options in developing their own recommendations and
options.
A draft plan was submitted to the SWAC during December 2018. The SWAC
agreed to proceed by submitting their individual comments to the plan in January
2019, followed by group discussions of individual chapters during monthly
SWAC meetings. The SWAC Draft Plan review and consensus of proposed
revisions spanned approximately 170 days. At the end of each meeting, all
SWAC members present motioned to approve all edits and changes as discussed,
and SWAC members were informed that their participation in these meetings was
part of the required 120 -day comment period.
The draft plan was submitted to the Department of Health on 08/21/19 for its 90 -
day review.
Two ISWMP informational meeting were held during December 2019, and two
public hearings were held during January 2020.
The public comment period was open for 60 days, from 12/06/19 through
02/04/20.
• SWD staff reviewed the comments and testimony and prepared responses for the
SWAC to review.
• The SWAC met on 02/26/20 to review and discuss the DOH comments and the
public comments and testimony, and approved changes to the draft ISWMP.
SWD staff and Parametrix have finished the draft of the ISWMP.
• The draft ISWMP was submitted to the Mayor's Office and to the County
Council.
• The following are the next steps for the implementation of the ISWMP:
o County Council will agendize the ISWMP.
o The adopted ISWMP plan will be submitted to the DOH.
o Appropriate components of the ISWMP should be incorporated into
the budget and into the operation of the relevant programs.
B. ENVIRONMENTAL LIFE CYCLE ASSESSMENT:
The assessment has been canceled.
C. TRANSFER STATION RECYCLABLES (Drop Off Recycling Program fka "TWO -
BIN") COLLECTION AND RECYCLING:
The current contract will end on 03/31/21 or when commencement of services
begins under new procurement, whichever is earlier. Drop Off Recycling Program
acceptable materials are clean corrugated cardboard and brown Kraft paper bags
in one bin, and clean non -HI -5 glass containers (no caps, covers or lids) in a
separate glass bin. Clean metal cans can be placed in the scrap metal bin at
thirteen of the recycling and transfer stations. If further market changes occur,
program modifications may be implemented.
New procurement for the Drop Off Recycling Program is ongoing.
The county is evaluating potential cost-effective, environmentally responsible
alternatives to divert material that is no longer acceptable.
A multimedia recycling education and outreach campaign to educate the public on
proper recycling and contamination issues is being developed. It includes flyers
and brochures along with radio, TV, movie theater, and newspaper ads to educate
the public on what is and is not currently recyclable and discourage
contamination. SWD is enforcing the ban on illegal commercial usage of self -
haul resident -only recycling bins at recycling and transfer stations. SWD is
working with the vendor to repair and maintain ramps.
Commercial generators/collectors should work directly with recycling companies
to manage recyclables, as they are prohibited from the recycling and transfer
stations.
D. DO-IT-YOURSELF (DIY) USED MOTOR OIL RECYCLING:
Kealakehe High School is temporarily not accepting UMO due to COVID-19.
Contract ended 11/30/20. Bid specifications are being reviewed by Purchasing
and will be rebid. As of 2/17/21 Purchasing has not published the bid.
NTP for a 90 day extension was issued for the period of December 1, 2020
through February 28, 2021. Request for an additional 90 day extension beginning
03/01/21 has been submitted to the Contractor.
E. REUSE CENTERS:
• RFP4068 was published on 01/29/21 and will close on 03/01/21.
• Supplemental Agreement No. 2 for RFP 3693 was issued on 03/09/20 for the
period of 05/01/20 through 04/30/21.
F. ELECTRONICS RECYCLING:
• The IFB 3514 contract with Mr. K's R&R expires 06/30/21.
• Residents are allowed no -charge household electronics recycling on the 2nd and
4 1 Saturdays of the month at Mr. K's R&R. Businesses, non -profits, schools, and
others will be offered recycling for a fee at Mr. K's. An acceptable list and more
information is at hgp:Hhawaiizerowaste.or /g recycle/e-waste.
• Due to reduced DOH funding, only household electronics recycling at Kealakehe
RTS resumed in August. Household self -hauled electronics can be dropped -off at
the Kealakehe RTS on the 3rd Saturday of the month. Additional details of the
county collections and any changes to private collections will be posted on our
website at hqp:Hhawaiizerowaste.org/recycle/e-waste.
• Currently, no manufacturer offers convenient on -island take -back of electronics.
Manufacturers only offer this convenience on Oahu to comply with the
Electronic Waste and Television Recycling & Recovery Act mandatory take -back
provisions. A stronger state EPR law requiring convenient on -island
manufacturer sponsored take -back should be considered.
• Although DOH awarded the county grant funds for FY21, this funding is
insufficient to completely fund the program as previously structured. Therefore,
reductions in service have been implemented. There is no county funding
allocated in the budget.
• SWD's Recycling Section downsized the program to utilize only the funding from
the DOH and to no longer rely on the General Fund to support it.
G. HOUSEHOLD HAZARDOUS WASTE (HHW):
• The HHW collection event scheduled for 08/08/20 at Kealakehe High School was
postponed. Possible rescheduling of the Kealakehe event is dependent on the end
of the interisland travel quarantine for our Oahu -based vendor and the
availability of a collection site. More information is available at
hqp://www.hazardouswaste.org /recycl e/hous ehol d -hazardous -waste/.
• The next scheduled HHW Collection Events are in March 2021 in Waimea &
Pahoa.
• The IFB 3847 contract extension for HHW Collection Events expires 07/31/21.
• SWD has reduced the quantity and frequency of these events due to reduced
county funding and issues coordinating these events at schools closed during
COVID-19.
H. GREENWASTE DIVERSION:
• The "FIRST ADDENDUM TO AMENDED AND RESTATED SERVICE
AGREEMENT FOR AN ORGANIC WASTE DIVERSION PROGRAM ON
EAST Hawaii AND WEST Hawaii" was signed by the Mayor on December 2,
2020. The addendum makes significant changes to the agreement with our
vendor, including, but not limited to the following:
• The agreement is extended until December 31, 2036, which is an additional 10
years.
• Effective July 1, 2021 (FY22) the service fee will increase from $82.15 to $95.83.
The increase service fee will cost the County approximately $574,000 more per
year.
• The vendor has the option to supplement available product (mulch/compost) with
off -island supply to satisfy demand, at its discretion. There is no addendum
restriction on where the material can come from.
L SCHOOL RECYCLING AND TOURS:
December 8, a presentation was given via Zoom to a different HCC class. These
tours and presentations are helpful in educating the next generation on sustainable
materials management.
December 1, a group of HCC students attended a presentation by EHOF staff, and
were later given a Recycling Section program overview presentation at the HI 5
Redemption tent at the East Hawai'i Reload Facility. Proper COVID safety
protocols were observed.
J. SPECIAL EVENT RECYCLING:
The Recycling Section continues to offer free rental HI -5 event recycling bins for
fundraisers at community, sports or family events. Bins can be requested via an
online application form at hqp://www.hawaiizerowaste.org/event-planning.
Please submit applications for reservations well in advance of events to make sure
bins are available and to schedule pick-up/drop-off. The
www.hawaiizerowaste.org website also provides helpful resources for planning
zero -waste events.
K. HI -5 CERTIFIED REDEMPTION CENTERS (CRCs)
The second quarter report has been completed and submitted to DOH.
L. RECYCLING EDUCATION AND OUTREACH:
The Recycling Section's website, www.hawaiizerowaste.org, is mobile -ready
with enhanced location features. The Recycling Section is researching upgrades
to the website to improve functionality and customer experience.
Information is continually updated on the site. Previously aired TV and radio ads
are available at www.hawaiizerowaste.org/info/media-library/ (HZW's Media
Library page).
• Staff presentations to community organizations have been suspended due to
COVID-19.
• Out of the Sea Media Arts was developing education information focused on
reducing food waste, Master Recycler Program, and update various promotional
materials.
• Out of the Sea has suspended work on Food Waste Reduction and the updating of
various promotional materials due to lack of funding
• Staff will continue to develop Master Recycler Composter Program — refocusing
on utilizing web -based presentation tools such as Zoom / Web -Ex
M. TIRE RECOVERY/RECYCLING EDUCATION AND OUTREACH:
• SWD is in the process of drafting the final project DOH report.
• The SWD will continue to provide educational support for this program.
• More information is at: http://www.hawaiizerowaste.org/recycle/tires/.
N. ENGAGE IN DIALOGUE WITH STATE DEPARTMENTS/LEGISLATORS
AND COUNTIES ABOUT JOINT SOLUTIONS.
Department drafted testimony supporting SB 587 to establish a tiered system for
management of composting programs.
Department drafted testimony supporting HB 856 HDI which clarifies that
composting facilities are excluded from buffer zone requirements and establishes
a class of artisan -scale composting operations.
Department drafted testimony supporting HB 1316 which requires producers of
packaging waste be responsible for the end -of -life management of their products
in a way that ensures minimal social and environmental impacts. The intent of
this measure shifts the responsibility for handling product and packaging waste
and associated costs away solely from the taxpayers and back to those that profit
from the sales of the goods.
Department drafted testimony supporting SH 486 that establishes a class of
artisan -scale composting operations. The Department agrees that the Act supports
the local farmers while allowing more materials to be diverted from landfills.
5. DERELICT AND ABANDONED VEHICLE (DAV) PROGRAM
DAV Program worked with Ka`u Police to remove 25 vehicles from South Point.
DAV Program continues to assist the Police Traffic Services Section with the
disposal of vehicles towed under Aliyah's Law and other traffic hazard tows.
Towing and vehicle disposal contracts are in place island -wide:
o Zone 1 Towing (N. and S. Hilo, Puna, and parts of Ka`u): Ken's Towing
(6 -Month extension requested).
o Zone 2 Towing (N. and S. Kona and parts of Ka`u): Diamond Auto
Workz (6 -Month extension requested).
o Zone 3 Towing (N. and S. Kohala and Hamakua): Diamond Auto Workz.
o Hilo vehicle disposal: HMP dba Business Services Hawaii - exercising
last option year extension.
o Kona vehicle disposal: Contract was awarded to HMP dba Business
Services Hawaii - exercising first -option year extension.
o Pu`uanahulu (W. Hawaii) vehicle disposal: Contract was awarded to
HMP dba Business Services Hawaii.
• DAV coordinators continue to meet with the Hawaii Police Department, Traffic
Services Section, and community police to explore ways of improving the tagging
and removal of abandoned vehicles.
• An abandoned vehicle auction is being planned for spring 2021.
• Recruit classes and active fire fighters from the Hawaii County Fire Department
have been coming to the Hilo Impound Lot for training on vehicle extrications.
• A year-round Vehicle Disposal Assistance Program is being offered to the public.
• DAV Program started a year-round Vehicle Disposal Assistance Program -Private
Property that will assist property owners with derelict vehicles left on their
property without their permission.
• Monthly towing numbers:
UPDATE
AV Towing 2020-21
Total Tons Taken
to Sort Station
E.
Hawaii
W. Hawaii
July 2020
115
89
Aug 2020
87
76
Sept 2020
80
54
Oct 2020
82
43
Nov 2020
64
55
Dec 2020
76
45
Jan 2021
90
54
Feb 2021
Mar 2021
Apr 2021
May 2021
June 2021
Month/Year
Total Tons Taken
to Sort Station
Jul 2020
4,529.58
Aug 2020
4,333.78
Sept 2020
4,052.55
Oct 2020
4,210.63
Nov 2020
4,406.67
Dec 2020
4,684.32
The total tow requests for January
2021 was 150; however, 6 vehicles
were not on location at the time of
arrival.
6. RELOAD FACILITY
(FY 20-21)
Jan 2021 4,645.69
Feb 2021
Mar 2021
Apr 2021
May 2021
Jun 2021
Totals 26,217.53
When time permits, SWD staff removes the corrugated cardboard from the trash and
places it in a roll -off for recycling.
7. MONTHLY LANDFILL TONNAGES (FY 20-21)
Month/Year
WHSL
Jul 2020
17,409.38
Aug 2020
16,027.05
Sept 2020
14,526.61
Oct 2020
16,605.86
Nov 2020
15,521.35
Dec 2020
16,326.19
Jan 2021
15,740.65
Feb 2021
7,936.21
Mar 2021
3,911.84
Apr 2021
Jan 2021
May 2021
8,791.50
Jun 2021
Totals
96,416.44
8. MONTHLY TRANSFER STATION TONNAGES (FY 20-21)
Month/Year
EHRSS
WHSL
Jul 2020
3,800.06
8,778.34
Aug 2020
3,673.55
8,386.36
Sept 2020
3,421.87
8,089.05
Oct 2020
3,543.85
8,280.06
Nov 2020
3,719.65
7,936.21
Dec 2020
3,911.84
9,058.94
Jan 2021
3,942.90
8,791.50
Feb 2021
Mar 2021
Apr 2021
May 2021
Jun 2021
Totals
22,070.82
50,528.96
4
The above table is to include data on the waste disposed of in the landfill (not the
greenwaste or recycling data).
WASTEWATER DIVISION PROJECTS AND UPDATES
1. COMPLIANCE
A. TREATMENT AND DISPOSAL:
L 08/04/20: Kaloko WWTP UIC Permit Annual O&M Inspection. WWTP
received an unacceptable O&M rating. Basis of Design Review/Mass
Balance Technical Memorandum submitted to DOH.
11. 07/31/20: DOH/EPA is considering to place DEM-WWD under an
enforcement action.
III. 08/06/20: Final Papa`ikou NPDES permit received from DOH for Public
Notification/comments. Expect Final Permit in April 2021.
IV. 09/09/20: Received a Notice of Apparent Violation (NAV) from DOH on
wastewater collection system condition and sewage overflows. County's
response submitted 10/08/20. Potential enforcement action centers on the
County's cast iron force mains that were installed back in the 1960's.
Several breaks have been experienced with two of these force mains--
Lanihau and Ke6pu. Meeting with DOH/EPA on 1/6/2021 and 2/11/2021 to
discuss enforcement action on collection system (cast-iron force mains), lack
of Pretreatment Program, and repairs to aging WWTPs and SPSs.
B. COLLECTION SYSTEM: See item 4-1(A)(IV) above on possible EPA/DOH
enforcement action on collection system.
2. OPERATIONS
A. TREATMENT/COLLECTION SYSTEMS AND PUMPING STATIONS/FORCE
MAINS:
Unscheduled repairs/upgrades/replacement of failing equipment due to age and
prolonged wear and tear continue where necessary throughout the wastewater
facilities.
B. SAFETY PRACTICES/TRAINING:
WWD administration continues to review and update the Emergency Response
Procedures and the Standard Safety Procedures and the weekly safety meeting
agendas.
3. ADMINISTRATION
A. VACANT POSITIONS IN OPERATIONS:
• WW Superintendent East Side: recruitment in progress
• WWTPO Supervisor IV Hilo: recruitment in progress
• WWTPO 11(Hilo): under consideration for reclassification.
• Lead Electrician (Hilo): revising RTF.
• Trades Helper (Kona): candidate selected —pre-employment status.
• Sewer Maintenance Repairer (Kona): currently in recruitment.
• WW Plant Mechanic (Kona): resubmitting RTF for open recruitment.
• Storekeeper (Kona): New hire started on 2/16.
B. VACANT POSITIONS AT RAILROAD OFFICE:
• Civil Engineer IV (1 position): reclassifying to CE V (for West -side)
• GIS Analyst I (Hilo): candidate withdrew; continuing recruitment
C. NEW POSITIONS (Need to Create Position Descriptions)
• Environmental Engineer III (Hilo): reclassifying to Maintenance Superintendent
• Program Manager (Reuse Spec I) (Kona): will begin recruit in FY21/22.
• WWTPO IV (Kona): packet submitted to Managing Director's office.
• WWTPO IV (Kona): packet submitted to Managing Director's office.
• Plant Electrician/Electronics Repairer: Re-classified position to island -wide
responsibility.
4. WASTEWATER CAPITAL IMPROVEMENTS
A. NA`ALEHU LARGE CAPACITY CESSPOOL REPLACEMENT:
• WWTP Land has been selected. The state EA completion required prior to
purchase of land for the treatment/disposal facility. Initial archaeological, flora
and fauna checks are in progress. Revised AOC compliance completion of the
final EA is 07/23/21. EPA accepted a revised completion date of 08/27/23 for
completion of EA.
• Project Design is under re-evaluation with new Administration because total
project cost is approaching $80 million. Discussions with EPA are underway
regarding AOC milestone deadlines.
• The project is planned for funding with Clean Water State Revolving Funds
(CWSRF) monies.
• Current Schedule:
11/2020: Complete Archaeology and Biology Field Studies.
01/2021: Field Study/Literature Review (FSLR) to SHPD for Review.
03/2021: Draft EA and Anticipated FONSI scheduled for OEQC publication.
02/2022: Draft AIS to SHPD anticipated.
05/2023: Section 6E and 106 concurrence anticipated from SHPD/SHPO.
07/2023: Final EA publication.
01/2024: AMP approval from SHPD.
07/2025: WWTP and Phase 1 Collection System Design complete.
09/2025: Anticipated advertisement for bids -Phase 1 Construction.
07/2027: Na`alehu LCCs closure — Phase 1 construction complete.
B. PAHALA LARGE CAPACITY CESSPOOL REPLACEMENT:
• Final EA/FONSI was published with OEQC on 03/08/20. Also, the Draft Final
AIS was submitted to SHPD on 02/26/20 and approved on 04/20/20.
• Land acquisition for WWTP site is proceeding through condemnation process.
• Based on SHPD's review and acceptance of the AIS, an Archaeological
Monitoring Plan (AMP) is required. AMP was submitted on 05/07/20 to SHPD
for review/approval. SHPD approval received 11/09/2020.
• Project Design is under re-evaluation with new Administration because total
project cost is approaching $45 million. Discussions with EPA are underway
regarding AOC milestone deadlines.
• The project is planned for funding with Clean Water State Revolving Funds
(CWSRF) monies and partially by a federal EPA grant.
• Current Schedule:
05/2020: WWTP Site and Easement Appraisal Updated.
11/09/2020: Final AMP approved by SHPD.
03/2021: WWTP Land Acquisition (AOC milestone approaching).
08/12/21: Submit Special Permit Application.
03/23/22: WWTP and Phase 1 Collection System Design completion.
04/30/22: Advertisement for bids -Phase 1 Construction.
12/20/23: Pahala LCCs closure.
C. LONO KONA SEWER IMPROVEMENT DISTRICT:
• Construction was started on May 1, 2019 and was completed by November 2019.
• Current hookup count as of 2/16/21: 75 out of 112 TMKs have connected. Out
of the 112 TMKs, 18 are vacant lots. With the remaining 19 TMKs that have not
connected, 14 received extensions, while the remaining 5 have not responded to
the Notice of Violation letter. DEM-WWD continues to reach out to these 5
TMKs as to their connection status.
D. KEALAKEHE WWTP EFFLUENT R-1 UPGRADE:
The Archaeological Inventory Survey (AIS) that is required by SHPD is
proceeding. The AIS report to SHPD was completed in early December 2019.
SHPD required a 30 -day consultation period due to cultural sites that were
identified. The 30 -day consultation period was extended because of comments
received by DLNR's Historic Trails branch. The findings from the 30 -day
consultation period have been incorporated into the AIS. The completed AIS was
submitted to SHPD on 03/20/20. SHPD's review comments were received
07/08/20 and requested a site visit prior to accepting the AIS. After completion of
the site visit, the AIS will be revised and resubmitted by early May 2021. The
anticipated EIS schedule is the following:
➢ Resubmit AIS (to SHPD): May 2021 (SHPD has been unavailable for site
visit.)
➢ Receive SHPD Approval of AIS: August 2021
➢ Prepare Final EIS: September 2021
➢ Publish Final EIS: November 2021
The project is being re-evaluated because of funding issues related to the $160
million cost of improvements and the Maui County (Lahaina WWTP injection
wells) U.S. Supreme Court (SCOTUS) decision.
Design of the North and South R-1 distribution pipelines has been reinitiated
under Phase 2 of the OSFL design work. Design contract NTP issued 10/13/20.
Surveying work has been initiated and inspection of the Hina Lani Water
Reservoir has been completed.
Alii Drive Salinity Reduction Project: See Chloride Management Study
(Attachment 1) for progress report.
E. NORTH KONA SEWER PUMP STATION
• This new sewer pump station will be located on the mauka side of Queen
Ka`ahumanu Highway. It is to receive wastewater from a portion of the area
below Ane Keohokalole Highway between Hina Lani Street and Kealakehe
Parkway. The wastewater will be pumped to the Kealakehe WWTP via new force
mains. The new sewer pump station is scheduled to be complete in December
2024.
• The preliminary engineering report for the new pump station has been finalized.
• The Environmental Assessment (EA) process has begun. Consultant was issued a
NTP in late December 2019. Draft EA is expected to be complete by March
2021.
• The county is working on land transfer from West Hawaii Business Park
(WHBP) for the SPS site. WHBP received Final subdivision approval in August
2020.
• The Department of Commerce Economic Development Administration (EDA)
has tentatively approved grant funding for this project.
F. FACILITY REPAIR/EQUIPMENT REPLACEMENT PROJECTS:
• Pua Sewage Pump Station (SPS) Upgrade: Design items for additional upgrades
needed besides pump replacement at the Pua SPS are being worked into a new
contract. It will include a complete renovation, including structural, electrical,
and mechanical upgrades to the pump station. Cause for renovation is due to
deterioration of the wet well from H2S corrosion; electrical component damage
due to H2S corrosion and the overall age of the facility; and mechanical damage
due to faulty discharge line valves due to hydraulic surging. Work is to include
upgrading the HVAC; replacing/upgrading components of the electrical system;
replacing corroded duct work; upgrading the wet well level control system; and
improving on safety issues by eliminating fire and electrical hazards to achieve
compliance with NFPA 820 and 70E. DEM is now preparing a Preliminary
Engineering Report so the project can qualify for a CWSRF loan to support
design and construction.
• Pua Force Main (dual FMS CWSRF has approved PER and County has received
Commitment Letter (11/16/2020) for supporting the design effort. Design contract
is being finalized.
• Repair/Replace Hilo, Kula`imano, and Papa`ikou WWTP Programmatic Plans:
All three WWTPs are nearing the end of their useful life along with being located
in corrosive atmospheres, expediting the aging process. Kula`imano WWTP is
nearing 45 years, Papa`ikou is nearing 37 years, and Hilo is nearing 30 years. The
work will first conduct a condition assessment to develop a repair and
replacement/upgrade (R&R) 20 -year cost projection of what unit processes or
major equipment should be repaired, replaced or upgraded. Included in this
condition assessment phase is a process optimization evaluation to identify the
strategies that can be incorporated into the design to reduce operating costs,
improve process control, and increase digestion volatile solids reduction. Inherent
to this optimization effort will be to review flows and loads projections and
process modeling. The three major planning directions the county desires to
evaluate are:
1. Whether the county should repair the existing WWTP;
2. Replace the entire WWTP with a new WWTP; or
3. Replace the existing process with a similar one on the existing WWTP site.
NTP issued 09/14/20. Condition assessment field work was completed the week
of 12/14/2020. Report is being prepared with draft report due late February 2021.
Other repair projects that are in the works:
• Hilo WWTP Headworks, Septage Receiving Station, and Primary Clarifier
upgrades;
• Hilo Biotower Repairs: replace feed pumps and replace distribution arms and
drives;
• Hilo WWTP: repair anaerobic digesters, dewatering units, and sludge drying;
• Kula`imano WWTP: repair headworks, secondary clarifiers, activated sludge
reactors, and aerobic digesters;
• Papa`ikou WWTP: repair headworks, secondary clarifier center drive;
• Ke6pu SPS/FM Relocation and Replacement;
• Hale Halawai Force Main Replacement; and
• Kealakehe WWTP Headworks and Kealakehe SPS/FM Upgrades.
G. ULU WINI (KALOKO) WASTEWATER TREATMENT PLANT:
• WWD continues to maintain stability of the treatment plant with the goal of
achieving consistent operating performance to meet the regulatory as well as
expected effluent limits. The treatment system currently meets DOH regulatory
requirements, and nutrient removal is taking place. The longer term goal being
considered is to install a gravity sewer line in Hina Lani Street that connects to the
existing dry sewer in Queen Ka`ahumanu Highway as part of the North Kona
Sewer Pump Station project. The Ulu Wini Housing community would connect
to the gravity line, and the existing Kaloko WWTP would be decommissioned.
• State DOH UIC annual Inspection on 06/18/19 issued an unacceptable O&M
rating. County has begun the second phase of the Affirmative Action Plan's work
on the WWTP. In this phase, WWD will be recommending what improvements
to the WWTP can help run this facility until the new North Kona SPS can be
completed (2024).
• DEM WWD is working with OHCD in obtaining a CDBG grant ($1.3 million) to
fund the purchase of a 40,000 gpd package WWTP to replace the existing plant.
H. UPDATE ON WATER SHUT-OFF FOR NON PAYMENT OF SEWER BILLS:
DEM is currently drafting administrative rules for the implementation of water shut-
off for non-payment of sewer fees. The Department of Water Supply (DWS) is also
drafting amendments to its rules to allow for water shut-off due to non-payment of
sewer fees. Both DEM and DWS rules need to be amended for the water shut-off to
be implemented. In the meantime, DEM continues to work with delinquent
customers to bring their accounts current and refer accounts to the Office of the
Corporation Counsel to pursue judgments when necessary.
L FISCAL SUSTAINABILITY PLAN/ASSET MANAGEMENT PROGRAM
The next step is the Option Period being initiated by EPA and includes procurement
and set-up of the Computerized Maintenance Management System (CMMS)
software. The county selected NexGen's software product. Purchase of the software
has been initiated and installation/ implementation is to occur over the next 8
months. Because of EPA's help (grant), EPA is purchasing the first $137,000 and
the county is purchasing the remaining $17,000 of NexGen's total cost of $154,000.
Initial project planning activities are to start mid-January 2020. Project kickoff
meetings were held on February 10 and 11, 2020. NexGen will now be working on
importing current COH data into their database. Expected completion date was
October 2020, but due to COVID-19 the date has been moved to April 2021.
Training has been initiated with WWD Operators in December 2020. Next round of
training will target Line Crew.
J. ALTERNATIVE FINANCING/FUNDING
WWD is engaging the services of a Grant/Loan Consultant (Dig Deep) to help
WWD identify and seek alternative financing sources other than State DOH CWSRF
and General Obligation Bonds to help in financing CIP projects such as the Pahala
LCC Closure, Na`alehu LCC Closure, Kealakehe R-1, etc.
WWD also is exploring public-private partnerships (3P) that will help the county
finance some of the WWD CIP projects.
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County ofHawai'i
Council District 9 -
North and South Kohala
Chair: Committee on Regenerative
Agriculture, Water, Energy, &
Environmental Management
Phone: (808) 961-8564
(808) 887-2069
Email: fin:richar6b,'fehawt
HERBERT M. "TIM" RICHARDS, III
HAWAII COUNTY COUNCIL
District 9
25 A upuni Street, Ste. 1402, Hilo, Hawai'i 96720
DATE: February 12, 2021
TO: Maile David, Council Chair
and Members of the Hawaii County Council
FROM: Tim Richards, Council MembeP
Council District 9 - North and South Kohala
SUBJECT: PowerPoint Presentation for February 16, 2021 by DEM
EMC
The Department of Environmental Management has submitted their presentation material for the
scheduled Regenerative Agriculture, Water, Energy, and Environmental Management
Committee meeting on February 16, 2021. Attached please find a hard copy of the PowerPoint
presentation file entitled "Kealakehe Wastewater Treatment Plant Update". The electronic copy
of the same and a copy of this correspondence will be emailed to the appropriate route for
immediate processing.
I appreciate your assistance in getting this content prepared. Any questions or concerns, please
do not hesitate to contact my offices directly.
PTA ". IS
Hawai'i County is an Equal Opportunity Provider and Employer
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Mitchell D. Roth
Mayor
Ramzi 1. Mansour
Director, Department of
Environmental Management
February 5, 2021
Chair Maile David, and
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County of Hawaii
ENVIRONMENTAL MANAGEMENT COMMISSION
25 Aupuni Street • Hilo, Hawai'i 96720
Ph: (808) 961-8083 • Fax: (808) 961-8086
County Council Members
25 Aupuni Street
Hilo, Hawaii 96720
Georlean Adams
Chair
Rick Gaffney
Vice Chair
EMC
AGENDA
ITEM 7-6
Re: Support for the 2019 Integrated Solid Waste Management Plan
Dear Chair David and Members of the Hawaii County Council:
The Environmental Management Commission is charged under the Hawaii County Code,
Chapter 2, Article 40, Section 2-207(b), with providing to the Hawaii County Council, and to the
Department of Environmental Management, its comments and recommendations on solid waste
programs, waste reduction strategies, recycling, litter control, community involvement, and other
issues related to the functions of said department.
Exercising its legal responsibility, the Environmental Management Commission, at its
duly noticed meeting on July 22, 2020, voted to send this letter to the Hawaii County Council in
support of the 2019 Integrated Solid Waste Management Plan, and recommends its approval.
The Commission intends to conduct routine reviews of the Department of Environmental
Management's progress, and will provide guidance as the department implements the adopted
plan.
Sin er ly,
GeorJ �Adams Chair
Environmental Management Commission
C: Ramzi I. Mansour, Director, Department of Environmental Management
County of Hawai'i is an Equal Opportunity Provider and Employer