2020-12-17 Leeward Planning Commission Minutes

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dwelling that is along the shoreline or that is affected by coastal processes, and also a deletion of the 20-foot minimum shoreline setback, which had been applied in certain cases, such as small lots. He said that the minimum shoreline setback is now 40 feet for all lots, and therefore, any type of construction or activity within the 40-foot setback area would have to come before the Planning Commission for a shoreline setback variance. He said further that a shoreline setback variance is one of the triggers for an environmental assessment, so applicants have to go through the assessment process prior to submitting their application for variance. Commissioner Van Pernis asked whether there is an automatic sunset provision for these exemptions and Minor Permits. Mr. Darrow responded that the time frame deadline set forth in the condition is regarded as the sunset date. He further explained that if they are not able to obtain a building permit before the deadline, they will have to either request a time extension or submit another Assessment application. Mr. Darrow also mentioned that since the aforementioned Act 16 affects a number of Planning Commission rules, the staff is currently working on the rule amendments and will bring before the Joint Planning Commission for its consideration and vote. 2. Discussion of creation of a new Planning Commission rule of practice and procedure related to procedures for recusal of a Commissioner. The Commission took up this item at 1:27 p.m. The discussion ended at 1:56 p.m. [SEE HEARING TRANSCRIPT EXHIBIT Q 3. Discussion of amending the County Code to add a clause to allow for consideration of the passage of time and change in conditions when considering whether a permit should be extended. The Commission took up this item at 1:56 p.m. The discussion ended at 2:30 p.m. [SEE HEARING TRANSCRIPT EXHIBIT DJ 4. Election of Officers for 2021. At 2:30 p.m. Chair Carr Smith opened the floor for nominations for chairperson. Commissioner Newberg nominated Commissioner Vitousek as chairman. Commissioner Vitousek accepted his nomination. There being no other nominations, a vote was taken by show of hands, and the nomination was approved unanimously. Commissioner Vitousek was elected chairman for 2021. Chair Carr Smith opened the floor for nominations for vice chairperson. Commissioner DeFranco nominated Commissioner Newberg as vice chairman. Commissioner Newberg accepted his nomination. There being no other nominations, a vote was taken by show of hands, and the nomination was approved unanimously. Commissioner Newberg was elected vice chairman for 2021. Mr. Darrow and the Commissioners expressed their appreciation to Chair Carr Smith and Vice Chair Kealoha for their service as officers over the past challenging year. 4 Leeward Planning Commission December 17,2020,Meeting Minutes