2021-07-15 DRAFT Joint Hearing Exh B

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DARROW: —right now, we're working the rule changes, correct? And then after we finish the rule changes, we'll go into discussion of future possible rule changes. REPLOGLE: Okay. DARROW. You have 2 agenda items on today's joint— REPLOGLE: Thank you, I missed the whole page. DARROW: —Thank you. If you'd like we can briefly touch upon Cory Harden's suggestions that way, we can address those and then we also did receive comments from Commissioner Clarkson as well. And then we can also address any other concerns or questions that other Commissioners have. REPLOGLE: That sounds like a plan. DARROW: Zendo, did you want to talk about that? KERN: Um' no, I was thinking about it, I feel like everybody's been briefed of this because we've come through with the rule changes for Chapter 25 and 23 so, this is all in the same regard of the EPIC system or otherwise known as the Energov system moving into digital format, digital applications. So, everything that we're seeing here in the amendments is basically housekeeping through that so, I believe everybody's pretty aware of it, and probably utilize the time more in conversation unless Commissioners feel otherwise and would like a further briefing on what this is about. REPLOGLE: Okay, Mr. Clarkson? CLARKSON: I'd just like to follow up with Corey Harden's concerns and have the Planning Director or someone from the Department clarify whether paper copies will be accepted at all. And if so, under what circumstances. KERN: Yes, I can answer that. So, it's kind of a multi-part transition to being digital. The first part is up, launching the EPIC System and taking on online applications and trying to have majority of our communications be digital. So, that's going to be a requirement for new applications that's fixed. But we are dealing other correspondence coming in, it could be a testimony, it could be a letter, it could be something else that's related to some other permit. At that time, we would take those in, and we would scan those into the system and upload into the EPIC System. Down the road more probably at the end of this year or beginning of the next we will be moving into pretty much accepting only "digital copies"but there needs to be a longer transition around that. But for right now, if somebody did come in with a as Ms. Harden said with a written testimony. We would accept that at the desk, and we would just scan it in. Just like we're going to have other mail coming in, etcetera. Does that make sense Commissioner Clarkson? 2 EXHIBIT B (DRAFT)