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the issue of standardized reports and statistics for the month, and how do we need to see <br />those? <br /> <br />Commissioner Fulton asked if we could break the request out into the written report versus the <br />attendance at the meetings. We would all agree that we would like to have that written report <br />on a monthly basis anyway, and that there’s a suggestion to revise the format of the written <br />report, is what she is hearing. So that’s one part of things, and she would assume the Chair <br />would be the person to communicate with the Director and Secretary to get that suggestion <br />across. Secondly, the attendance at the meeting – we haven’t fully addressed that. So her <br />proposal at the meeting was that the Director attend our meetings every other month. Can we <br />make that a concrete suggestion or is that subject to more discussion? <br />Chair Adams said she would put out the request, subject to more discussion. She doesn’t know <br />if it should be a motion, we don’t control his physical body. She personally would like somebody <br />from the Department who can speak to issues that arise at every meeting. It doesn’t always <br />have to be the Director. It could be the Deputy Director, it could be a Division Chief. For this <br />meeting it came back to her that the Director had a conflict, he could do the next day, or <br />Thursday or Friday. And then it became, are we going to reschedule around his schedule? I <br />don’t think so. <br /> <br />Commissioner Cardwell said she was having a serious issue with this. This is part of the <br />responsibility of the director to be engaged with the Commission. We got that email from the <br />Secretary saying he’s going to be here, and then he’s not going to be here, and there’s this back <br />and forth, and a level of commitment that seems to be lacking a little bit. If the Director cannot <br />be here, then somebody needs to be at the meeting to be representative of DEM. Maybe that <br />could be the agreement. If the Directorcannot make it for whatever reason, then there is <br />somebody who can fill that role. <br /> <br />Commissioner Robinson asked if in that scenario it would be OK that we never see the Director, <br />If he’s always got a conflict, he might never show up, and are we going to be OK with hearing <br />somebody else from DEM? <br /> <br />Commissioners Cardwell and Fulton agreed with Commissioner Robinson. <br /> <br />Commissioner Fulton said we specifically need to ask the Director to be present at a certain <br />interval, and it’s fine if he sends his substitute on the off months, and if we just leave it vague, <br />she suspects we will not see the Director. <br /> <br />Chair Adams said we still have the Secretary in the meeting. Is it reasonable to say this is a non- <br />negotiable meeting you are coming to? The Mayor was the last one who dragged him away. It’s <br />kind of hard to prioritize EMC before the Mayor. But we would like to see it’s a standing <br />meeting, and he should make every attempt to be here that he can, and if he can’t, it’s a <br />substitute, and that substitute should be rare, rather than common. Whether we could <br />anything like, at least every other month, if I had my druthers it would be every month. <br />23 <br /> <br /> <br />