2021-08-05 Windward Planning Commission Minutes

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The live-stream meeting was placed on hold and at 9:28 a.m. the Commission went into executive session. At 9:39 a.m. the live-stream meeting reconvened. Action: It was moved by Commissioner Clarkson and seconded by Commissioner Galimba to open the record to hear new evidence limited to items in the Appellate Court's opinion. A roll call vote was taken, and the motion failed with two (2) ayes (Clarkson, Galimba) and four(4) noes (Aguinaldo, Au, Lin, Replogle). It was moved by Commissioner Lin and seconded by Commissioner Au that the Commission make a decision on the record as presented at the next Commission hearing. A roll call vote was taken, and the motion carried with four(4) ayes (Lin, Au, Aguinaldo, Replogle) and two (2) noes (Clarkson, Galimba). It was moved by Commissioner Au and seconded by Commissioner Lin to continue the hearing to the Commission's October 7, 2021, to allow the Commission ample time to review the entire record. A voice vote was taken, and the motion carried with all in favor and no noes. The hearing item ended at 10:26 a.m. [SEE HEARING TRANSCRIPT EXHIBIT BJ ADMINISTRATIVE MATTERS 1. Discussion of recent Special Management Area(SMA) determinations, minor permits and enforcement action issued by the Planning Director. The Commission took this item up at 10:26 a.m. Ms. Jackson said there are no administrative matters but, the Special Management Area(SMA) Assessment log and the SMA Short-Form log is normally provided and apologized as one was not provided this month due to the transition with the new EPIC permitting system. She requested for an extra month to create a new log within the EPIC system and hopefully at the October meeting the SMA log will show information from July through September. There were no objections by the Commission. ANNOUNCEMENTS Chairman Replogle stated the Windward Planning Commission's next monthly meeting is scheduled for Thursday, September 2, 2021, by interactive video conference via Zoom. Commissioner Au asked staff how many items were scheduled on the September agenda and indicated that he would like to make additions to the Planning Commission rules. Ms. Jackson indicated that there was just one item on the September agenda. She stated as far as the rules go, once Planning Department Staff's familiarization with EPIC system is completed then the focus would shift back to initiating some rule amendments. According to Ms. Jackson, the two priority rule amendments include rule updates to address changes to state law through Act 16 related to the Special Management Area(SMA) and Shoreline Setback Variances. The second priority is a rule amendment mentioned by Commissioner Au,to address the recusal of Commissioners with suggested language from the Board of Appeals rule on the same topic. Ms. Jackson also Page 3 of 4 Windward Planning Commission August 5,2021, Minutes