2021-03-02 HCHA Approved Minutes

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HCHA meeting March 2, 2021 Le: That is correct, that's standard for this grant program. Kanealii-Kleinfelder: And then, does that include the 66 million plus the 23? Le: So for this grant agreements before us today, it would be five percent of the total 83.8 million dollars, once we are able to receive and administer the 23 million dollars that's an additional five percent of that and, you know, our federal partner at Housing and Urban Development basically allowed grantees to cross share so when we're looking at the total of how much of 107 million dollars we'll be administering, five percent of that towards administrative costs. Kanealii-Kleinfelder: Okay, that up too, yeah? Le: Up too, yeah. Kanealii-Kleinfelder: Which comes out to about five million dollars, four and a half million dollars and then do we a need for four hundred million dollars as far as administrative costs for something like this? Le: Sure, so, for this Community Development Block Grant for Disaster Recovery, there is a six year timeline to spend the funds, most jurisdictions around the country of the past 20, 30 years of the program had challenges spending within the allotted time, if you look at the 4.2 or 4.5 million dollars and spread over six years, its roughly around 70,000 dollars a year and for operating costs like personnel and the 34.1 percent overhead for employee benefits that the County kind of puts in, I think, there's definitely a need for that, I will, I think it's also helpful to clarify also though that the, in terms of staffing and capacity to administer the program, that five percent really covers what one can call the back office folks, right, so administrative and compliance and accounting, what can be used to cover staffing on the program side, for example, a housing counselor to actually work with households and process applications actually could be charged to the program funds and so that's why I think the important point that you raised of the up to five percent is really key because, you know, we need to manage our resources really effectively but that ability to cover overhead cost through administrative functions and any staff capacity that are focused on program delivery I think will be helpful in terms of us managing the funds effectively. Kanealii-Kleinfelder: It helps us too cause we may not have to funds it from our budget, yeah, we can use these funds to cover what we're doing. Page 8 of 19