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29 Committee Member Julia Alos expressed her concerns that chat comments made were not brought up <br /> 30 until later during the meeting. Specifically, the ability for members to nominate themselves as Chair or <br /> 31 Vice-chair was not mentioned at the onset of nominations. The inclusion of this topic in the revised <br /> 32 draft meeting minutes for March 11, 2021 did not occur as suggested. <br /> 33 Committee Member McLaughlin shared the Waikoloa Village Association Zoom chat policy: members <br /> 34 are treated as though attending an in-person meeting, they must raise their hand and be recognized <br /> 35 by the Chair before speaking, and only then will their input become part of the meeting record. The <br /> 36 chat feature is not permitted and therefore not included in meeting records. <br /> 37 Committee Member Alos asked if the AC would instate an official protocol regarding use of the chat <br /> 38 function on Zoom. Ms. Mercado suggested that AC members do not use the chat function, but instead, <br /> 39 continue to allow others in attendance to utilize the chat. Facilitators can help monitor the chat and <br /> 40 bring pertinent comments into the meeting, thereby allowing for more community participation. <br /> 41 Committee Member Hendricks expressed that use of the chat function is good for public inclusion, and <br /> 42 suggested that Planning Department staff may be able to provide clarification to attendees that they <br /> 43 can use the chat, but their comments would not necessarily become an official part of the meeting <br /> 44 record. <br /> 45 Chair Smith moved to amend the original motion to approve the revised March 11, 2021 draft minutes, <br /> 46 and instead, return to the approval of the original draft minutes, which did not include chat-related <br /> 47 additions. Committee Member McLaughlin seconded motion. Motion passed with 6 ayes, 0 votes nay. <br /> 48 Vice-chair Licoon made o motion to approve the June 29, 2021 draft meeting minutes. Committee <br /> 49 Member Hendricks seconded the motion. Motion passed with 6 ayes, 0 votes nay. <br /> 50 BUSINESS: <br /> 51 1. August 12, 2021 Joint AC Meeting Report—Communication No. 2021-3: <br /> 52 Vice-chair Licoan summarized the information shared by presenters and testifiers at the Joint AC <br /> 53 meeting. <br /> 54 Click here to read the August 12, 2021 Joint AC Meeting Report or watch the recorded meeting on <br /> 55 the Planning Department's YouTube channel. <br /> 56 Ms. Mercado presented a brief overview of the August 12, 2021 Joint AC meeting survey results, <br /> 57 which included feedback on how to improve the virtual convening and suggestions on topics for <br /> 58 future workshops. Survey results showed overwhelmingly positive feedback of the Joint AC <br /> 59 meeting. <br /> 60 Click the link for survey results: http://records.hawaiicounty.gov/Weblink/1/doc/112479/Pagel.aspx. <br /> 61 Committee Members voted to accept and file Communication No. 2021-3 with 6 aye votes and 0 <br /> 62 nay votes. <br /> 63 2. Implementation Updates from Action Committee Members: <br /> 64 a. Committee Members Hendricks & Sanborn: Open discussions have occurred with Director <br /> 65 Messina of Parks & Recreation (P&R) to stay updated with the Waimea community. Recent <br /> 66 discussions centered around: <br /> 67 • General planning and the need to maintain the open space of Minuke'ole Park as the <br /> 68 town develops towards Maunakea, including assisting P&R through collaboration with <br /> 69 a nonprofit that can help with lawn maintenance. <br /> www.ylannin,-hawaiicountuQov southkohala(a�hawahcounty.Qov Page 2 <br />