2021-12-02 Windward Planning Commission Minutes

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PLANNING DIRECTOR'S REPORT Report on Special Management Area(SMA) determinations, minor permits and enforcement action issued by the Planning Director between July and November 2021. The Commission took this time up at 11:02 a.m. Ms. Jackson stated it was planned to send the Special Management Area log to the Commission as it has been several months since one was provided due to the new EPIC permitting system. Staff has learned how to create the log in Epic a few days ago and forgot to transmit it to the Commission. Once the meeting is done staff will transmit the SMA Assessment log and the SMA Short-Form logs. She mentioned should be there any questions after reviewing the logs to contact her and going forward it will be provided monthly a few days prior to the Windward meetings. Commissioner Raffipiy asked if the Epic log will be different from the excel spreadsheet logs, they received in the past. Ms. Jackson stated it is identical and the highlighted sections of the log in yellow will reflect the Windward side applications. ELECTION OF OFFICERS FOR 2022 The Commission too up this item at 11:04 a.m. Commissioner Au made a motion nominating himself as Chair of the Windward Planning Commission. He also stated within discussion it may be determined the choice for Vice-Chair between Commissioner Galimba and Commissioner Aguinaldo. Chair Replogle stated his vote for Commissioner Lin as well. Commissioner Clarkson asked whether Commissioner Aguinaldo was Vice-Chair this past year. Chair Replogle confirmed yes. There being no other nominations, a voice vote was taken, and the nomination was approved unanimously. Commissioner Au accepted his appointment as chairperson for 2022. Commissioner Clarkson made a nomination for Commissioner Galimba as vice chairperson. Chair Replogle nominated Commissioner Lin. Deputy Corporation Counsel Kekai stated a roll call vote is needed as there are two (2)nominations. She stated when making the roll call vote to indicate the Commissioner they elect as vice-chair. Commissioner Raffipiy asked a question on majority as there are only four(4) of them. Deputy Corporation Counsel Kekai answered the action of the Commission usually takes 4 votes. Commissioner Clarkson asked to review the Planning Commission rules whether it states on the majority of those present or the majority of the Commission for electing officers. Commissioner Au shared his thoughts with the Commission on who should be the vice-chair. A roll call vote was taken by indicating which Commissioner they chose as Vice-Chair. Commissioner Au chose Commissioner Galimba, Commissioner Clarkson chose Commissioner Galimba, Commissioner Raffipiy chose Commissioner Galimba, and Chair Replogle chose Commissioner Galimba. The motion carried with four(4) votes for Commissioner Galimba as vice-chair. Deputy Corporation Counsel Kekai stated the nomination and the election of Commissioner Galimba as Vice-Chair is subject to the approval and acceptance by Page 3 of 5 Windward Planning Commission December 2,2021 Minutes