2021-12-02 Merit Appeals Board Minutes

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Merit Appeals Board December 2, 2021 MS. BOTELHO: Okay. So, again, like I explained earlier, when we recruit for a position it's for that position class. I'll use Clerk III as an example. We have Clerk III's islandwide. And depending on what the applicant chooses when they're on their application if they are available for work in Kona, in Hilo, Waimea. So, they can select what district they're interested in taking a job. They can also select if they're interested in temporary employment or permanent employment. For temporary employment, they can list the duration that they would like to be considered for. And then, part-time and permanent employment. So, when we establish that list, the general list is established based on the ranking, the outcome, or the scores from the written exam. When the list is referred, we filter that long list—well, hopefully, long list—lately it hasn't been so long. But that list of applicants, based on where the position is, if it's a full-time or part-time job, if it's temporary what the duration isso we filter it based on the applicant's preferences. And then, from that filtered list, the top five applicants plus tied scores are referred to the department. CHR. CABANAS: Thank you, Lee. Can you explain to the Board the difference between the referral for an open competitive eligible list versus an internal list because has it changed for an internal list referral? MS. BOTELHO: No. CHR. CABANAS: Okay. Can you explain that so they can see—so they hear the difference between the two, please. MS. BOTELHO: Okay. Sure. CHR. CABANAS: Thank you. MS. BOTELHO: So, in open -competitive recruitment is exactly what it sounds like. It is a recruitment where anybody, including current employees, can apply for a vacancy or for that recruitment. An internal recruitment, again, it's either internal within the County or internal within a department—is for civil service employees only. So, that means only persons who are employed by the County and have—who have met all the requirements for membership in the civil service—meaning they have been selected through that—our competitive recruitment process and completed a six-month probationary period are eligible to apply for these positions. When we recruit for an open—an internal recruitment, it is for a specific position only. So, it does—we do not establish a list that is good for six months. We establish a list that is good for that one recruitment only. And all qualified applicants from that internal recruitment are referred to the department for consideration. So, it could be two people, it could be ten people but all Page 19