HomeMy WebLinkAbout2022 PHA Annual Plan finalPHA Annual Plan for FY 2022-2023
County of Hawaii
Office of Housing and Community Development
1990 Kino`ole Street, Suite 102 - Hilo, Hawaii 96720 - (808) 961-8379 - Fax (808) 961-8685
Existing Housing: (808) 959-4642 - Fax (808) 959-9308
Kona: (808) 323-4300 - Fax (808) 323-4301
EQUAL HOUSING
OPPORTUNTY
April 21, 2022
Ms. Susan Kunz
Housing Administrator
Office of Housing and Community Development
1990 Kino'ole St., Suite 102
Hilo, HI 96720
U.S. Department of Housing and Urban Development
Honolulu Field Office
1132 Bishop Street, Suite 1400
Honolulu, Hawaii 96813
www hud gov
www.esoanol hud gov
Subject: Office of Housing and Community Development - HI002
Annual PHA Plan for Fiscal Year Beginning July 1, 2022, Version 1.
Dear Ms. Kunz,
This letter is to inform you that the Office of Housing and Community Development's
Annual PHA Plan (Plan) submission for the PHA Fiscal Year (FY) 2022 beginning July 1, 2022,
is approved. The Plan approved is Version 1. This approval of the Plan submission does not
constitute an endorsement of the strategies and policies outlined in the Plan. In providing
assistance to families under the programs covered by this Plan, the Office of Housing and
Community Development will comply with the rules, standards, and policies established in its
Plan, as provided under 24 Code of Federal Regulations Part 903 and other applicable regulations.
The approved Plan and all required attachments and documents must be made available for
review and inspection at the principal office of the PHA during normal business hours. Once
posted, the Plan will remain on display until your next Plan (whether next year's plan or an
intervening significant amendment or modification) is submitted and is approved by HUD. A PHA
may amend or modify any PHA policy, rule, regulation or other aspect of the plan subject to the
requirements of 24 CFR Part 903.21.
If there are any questions regarding the Plan or the information in this letter, please contact
Katie Pierce by email at Vv-Thao.T.Pierce@hud.gov or at (808) 457-4670.
Sincerely,
JESSE WW?CN Digitally signed by: JESSE WU
=JESSEWU C=USO= U.S.
vernment OU = Department of Housing
anO Urban Development, Office of Public
aqd Indian Housing
Jesse Wu Date: 2022.04.21 13:47:57 -10'00'
Director
Office of Public Housing
Table of Contents
Introductions.........................................................................1
FY July 1, 2022- June 30, 2023 Annual PHA Plan.........................2
Appendix A: Audit of Federal Financial Assistance Programs
Appendix B: Certification by State or Local Official of PHA Plans
Consistency with the Consolidated Plan
Appendix C: Civil Rights Certification
Appendix D: Certifications of Compliance with PHA Plans and Related
Regulations
Appendix E: HUD approved waivers adopted by the OHCD
Appendix F: Resident Advisory Board (RAB) Comments/Narrative
Appendix G: Public Comments
Introductions
The Public Housing Authority (PHA) Plan process was established by the United States
Housing Act of 1937 (42 U.S.C. 1437 et seq), Section 5A. Section 511 of the Quality
Housing and Work Responsibility Act of 1998 (QHWRA), Pub. L. 105-276, created the
requirement for submission of 5 -Year and Annual PHA Plans by all PHA's administering
the Public Housing and/or Housing Choice Voucher (HCV) programs. The PHA Plan is
a guide to PHA policies, programs, operations, and strategies for meeting local housing
needs and goals. There are two parts to the PHA Plan: the 5 -Year Plan, which each
PHA submits to the U.S. Department of Housing and Urban Development (HUD) once
every 5th PHA fiscal year and the Annual Plan, which is submitted to HUD every year by
non-qualified agencies.
The Fiscal Year 2022 Annual PHA Plan includes the Agency's mission and the
Agency's long-range goals and objectives for achieving its mission over a five-year
period.
The PHA policies, rules and requirements concerning the PHA's operations, programs
and services are included in the PHA Plan. The Plan also includes statements of
compliance with Civil Rights Rules and Regulations and Fair Housing Rules.
The proposed Annual Plan will be presented to the Resident Advisory Board (RAB) on
March 3, 2022 at 1990 Kinoole Street, Suite 104 Hilo, Hawaii 96720.
The public commenting period is from February 4, 2022 to March 21, 2022. The
finalized Annual Plan is then submitted to HUD by April 15, 2022.
Streamlined Annual U.M
S. Department of Housing and Urban Development OB No. 2577-0226
PHA Plan
Office of Public and Indian Housing Expires 03/31/2024
(HCV Only PHAs)
Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning
the PHA's operations, programs, and services, including changes to these policies, and informs HUD, families served by the PHA, and members of the
public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families
Applicability. The Form HUD -50075 -HCV is to be completed annually by HCV -Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled
PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are
available for each of these types of PHAs.
Definitions.
(1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a
high performer on both the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP)
assessments if administering both programs, or PHAS if only administering public housing.
(2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, that owns or manages less than 250 public housing units and any number of vouchers
where the total combined units exceed 550.
(3) Housing Choice Voucher (HCl) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP
assessment and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550, and
that was designated as a standard performer in the most recent PHAS and SEMAP assessments.
(5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent.
(6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined and is not PHAS or SEMAP troubled.
A.
PHA Information.
A.1
PHA Name: HAWAII COUNTY HOUSING AGENCY PHA Code: 1-11002
PHA Plan for Fiscal Year Beginning: 07/2022
PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above)
Number of Housing Choice Vouchers (HCVs) 2083
PHA Plan Submission Type: ® Annual Submission ❑Revised Annual Submission
Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public.
A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public heating
and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may
reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined
submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly
encouraged to post complete PHA Plans on their official website.
1990 Kino`ole Street, Suite 102 74-5044 Ane Keohokalole Hwy, Bldg B, 2"a Floor
Hilo, Hawaii 96720 Kailua Kona, Hawaii 96740
El PHA Consortia: Check box if submitting a 'oint Plan and complete table below
Participating PHAs
PHA Code
Program(s) in the Consortia
Program(s) not in the
Consortia
No. of Units in Each Program
Lead HA:
Page 1 of 9 form HUD -50075 -HCV (03/31/2024)
B.
Plan Elements.
B.1
Revision of Existing PHA Plan Elements.
a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission?
Y N
❑ ® Statement of Housing Needs and Strategy for Addressing Housing Needs.
❑ ® Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.
❑ ® Financial Resources.
❑ ® Rent Determination.
❑ ® Operation and Management.
❑ ® Informal Review and Hearing Procedures.
❑ ® Homeownership Programs.
❑ ® Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements.
❑ ® Substantial Deviation.
❑ ® Significant Amendment/Modification.
(b) If the PHA answered yes for any element, describe the revisions for each element(s):
B.2
New Activities.
(a) Does the PHA intend to undertake any new activities related to the following in the PHA's current Fiscal Year?
Y N
❑ ® Hope VI or Choice Neighborhoods.
❑ ® Mixed Finance Modernization or Development.
❑ ® Demolition and/or Disposition.
❑ ® Designated Housing for Elderly and/or Disabled Families.
❑ ® Conversion of Public Housing to Tenant -Based Assistance.
❑ ® Conversion of Public Housing to Project -Based Rental Assistance or Project -Based Vouchers under RAD.
❑ ® Occupancy by Over -Income Families.
❑ ® Occupancy by Police Officers.
❑ ® Non -Smoking Policies.
®❑ Project -Based Vouchers.
❑ ® Units with Approved Vacancies for Modernization.
❑ ® Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants) -
(b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public
housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval
under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project -Based Vouchers (PBVs), provide the
projected number of project -based units and general locations, and describe how project basing would be consistent with the PHA Plan.
The OHCD has set aside 30 percent of its authorized units to operate a project -based voucher program. The OHCD continues to utilize this
strategy to increase the supply of housing. In July 2021, the OHCD issued a public notice for owner registrations of interest to competitively
submit PBVproposals for an estimated 100 PB V. There were seven (7) owners who responded with a total of 10 projects. Of the /0 projects, the
OHCD received six (6) PBV applications. Review, selections, and recommendations of the following projects were completed in December 2021.
Page 2 of 9 form HUD -50075 -HCV (03/31/2024)
B.3 Progress Report.
Provide a description of the PHA's progress in meeting its Mission and Goals described in its 5 -Year PHA Plan.
A. Expand the supply of assisted housing
I. Apply for additional Section 8 program vouchers should they become available
The OHCD applied for additional finding opportunities made available by the U.S. Department of Housing and Urban
Development (HUD) during this present fiscal year. The OHCD was also awarded 3 additional Foster Youth to independence
(FYI) vouchers and will continue to work with child wee/fare service providers to request additional vouchers as the need arises. in
addition to the vouchers noted above, the OHCD was awarded 110 Emergency Housing Vouchers.
2. Adopt strategies and options that maintain the maximum program size of the Housing Choice Voucher (HCV) Program
As of February 2022, the OHCD continued to maintain lease -up percentages at or above 97.3% of HAP budget to maintain budget
levels and continued monitoring offiunding by utilising HUD's Two -Year Tool along with the PHA software system to forecast
leasing and spending oulcontes.
Due to the ongoing public health crisis our agency adopted HUD approved waivers that a/lowedflexibilities to applicants, tenants,
and landlords. These waivers allowedfor staff to provide housing assistance with the highest level offlexibility to the families we
serve. The HUD approved waivers that were adopted by the OHCD up until December 31, 2021. are attached in Appendix E. In
addition, the OHCD requested additional waivers to postpone SEMAP reporting and allow voucher extensions for the duration of
2022.
3. Explore ways to expand service delivery to all housing markets on Hawaii island
The OHCD set aside 30 percent of its HCV program for Project Basing. The OHCD estimates that at the end of CY2022, it will
have a total of 320 PBV units.
The OHCD collaborated with community agencies and service providers to maximi=e resources andprovide available services.
The OHCD will also continue to explore innovative solutions and practices to ensure an ongoing supply of affordable housing.
B. Improve the quality and efficiency of assisted housing
I. Obtain, improve, and maintain a score equaling a "high performer" status on the Section Eight Management Assessment Program
(SEMAP).
HUD adopted SEMAP waivers due to the Covid-19 pandemic, the OHCD has not officially submitted ongoing SEMAP scores to
HUD but continued to provide ongoing internal file assessment. HUD's newest waiver for SEMAP submittal ends December 31,
2022. As of December 1, 2021, the OHCD internal SEMAP score was 86%. Internal audit of files will continue with supervisors
and housing specialists. Staff goal setting and evaluations are ongoing.
The OHCD has invested in training and certifications for its staff to ensure improved performance and productivity. The OHCD
continues to utilise Nan McKay, Inc. for program related training. In addition, the OHCD purchased a subscription to HAIGroup
to ftdfill its training needs.
2. Maximize the utilization of available vouchers
For CY 2021, the OHCD ulili=ed 97% of its UAIA's. The OHCD continues to utili=e HUD's guidance on improving success rates,
keeping abreast of newly issued guidance, using the provided ulili=alion and monitoring tools, and implementing the various
methods regulatorily allowable. The OHCD has an anticipated budget expenditure of 99%.
The OHCD has chosen to absorb port-insfrom within the State of Hawai'i and any port -in participant family that has resided in
its jurisdiction for more than six (6) months.
3. Explore new and existing ways to fund, coordinate and link supportive services to housing.
The OHCD continued to collaborate with community partners to secure and linkprogram participants to the services available
that promote self-sufficiency.
The OHCD hired a dedicated landlord liaison to increase owner participation by providing a direct contact person to address
landlord concerns and questions. The landlord liaison will provide informational and training sessions for new potential
landlords. The position of the landlord liaison will provide landlords a single point of contact to ensure that inquires. questions,
and concerns are responded to in a timely and professional manner.
4. Review and updated the OHCD administrative plan as needed
The OHCD continues to review and update the HCV administrative rules to ensure that policies are in compliance tirith HUD
regulations and also conforms to the need of the OHCD and the population served. For example, the OHCD has revised waitlist
preferences based on comments from the general public, community partners, and non-profit agencies. The OHCD has also taken
a "big picture" approach by reviewing HUD guidelines, practices, and trends with PHA's nationwide, and administrative
processes to ensure that we are providing the most fluid and seamless service to our consumers and landlords.
Page 3 of 9 form HUD -50075 -HCV (03/3112024)
C. Increase Housing Choice
I . Continue to administer and promote the Homeownership Option Program (HOP)
The OHCD continued to promote HOP to all eligible program applicants and participants. The HOP coordinator provided phone
and a limited amount of in person informationals when needed to interested participants. The Hawai 'i Housing Planning Study,
2019 prepared by SMS Research and Marketing Services Inc., indicated that in this jurisdiction, an estimated 600 homeownership
units is necessaryfor persons at 60 to 80 percent A&H. In July 2021, the OHCD adopted a policy to increase income limits for all
applicants to include low-income (80% AMI). The OHCD's justification in doing so was recogni_ing that real estate was trending
as a seller's market, thus significantly decreasing available rental units. The OHCD hopes that combined with lower mortgage
rates, that this may increase the number of families assisted through HOP.
Furthermore, the OHCD continued to connect program participants with local Self -Help Programs. The OHCD also inquired with
administrators of these programs the possibility of implementing a waiting list preference which would allow current HCV
participants who were also on their wailing list priorityfor selection. Discussion on whether a formal agreement is necessary.
The OHCD is also exploring the adoption and implementation of a down payment assistance program utilizing HOMEfinds to fill
eligibility gaps. The OHCD has also had discussions with HUD- VASH coordinators to explore VA home loans combined with
Homeownership as an alternative for permanent housing.
Develop and promote working partnerships with landlords around Hawaii island to encourage participation with the Housing
Choice Voucher (HCV) Program
The OHCD has hired a dedicated landlord liaison who is focused on maintaining its current landlord partnerships by keeping
lines of communication open, keeping them informed of any policy changes, improving efficiency through streamlined processes.
and providing a high level of standards and professionalism through customer service. This position will also be responsible for
increasing owner/agent participation byfostering neiv relationships, developing, and implementing innovative ways to market the
need for partnerships.
The OHCD also implements continuing education and guidance on regulations and provides the status of our organisation
through regular housing specialist workshops
3. Research and explore for additional funding sources for landlord incentive programs
During This fiscal year, the OHCD implemented an Emergency Landlord Incentive pilot program to increase landlord
participation. Gift cards to local hardivare stores ivere distributed to qualified new, returning landlords, and landlords who
extended initial lease term periods. Additionally, the OHCD hired a fiull-time Landlord Liaison to provide focused and consistent
customer service to landlords that participate or have interest in the HCV program.
D. Promote Self -Sufficiency
1. Increase the number of families enrolled in the Family Self -Sufficiency (FSS) Program by promoting program participation at new
admission, annual re -exams and by displaying visual displays in interviewing cubicles and the lobby area.
increase the number offamilies enrolled in the Family Self -Sufficiency (FSS) program (as of March 16, 2022).
Current Participant Households:
59 as of 31812022
Total Individual Participants:
322 Current 59 and Former 263
Households by Income Level:
30% or <
16
31% to 50%
10
51% to 80%
19
81%10100%
14
Total Escrow Dollars Paid
$38,144 (11112021-1213112021)
The OHCD will continue its efforts to provide monthly and individual informational meetings in East and West Hawaii.
These meetings provide eligible individuals the necessary information about the benefits of the FSS and HOP Programs.
Enrollment activities will include efforts to educate PHA staff to increase promotion and referrals during appointments and
at orientation presentations.
2. Increase and promote awareness of the American Job Center to new and current participants
HCV and FSS participants are continuously encouraged to seek assistance from the American Job Center. The OHCD continues to
work with staff from the American Job Center to search for additional opportunities to connect participants to new and expanding
employment options.
The OHCD also began referring applicants and participants to Haivai'i County's newly established Financial Empowerment
Center (FEC), through a partnership between the national nonprofit Cities for Financial Empowerment Fund, Hawai'i Community
Foundation, Haivaiian Community Assets (HCA), and Hcnvai'i First Federal Credit Union (HFFCU). Centers offer free
professional, one-on-one financial counseling and coaching as a public service.
E. Seek partnerships that will further the goal of affordable housing opportunities
Continue to maintain partnerships with community, Federal, and State agencies
Page 4 of form HUD -50075 -HCV (03/31/2024)
77he OHCD has fostered open communication with other housing agencies within the State of Hawaii to share best practices with
similar challenges. This partnership with other PHA's not only strengthens our network but also provides innovative ways to
improve the delivery ofservices to the communities that we serve.
2. Participate in the Community Alliance Program (CAP) regularly, in an effort to end homelessness
The OHCD Homeless Coordinator regularly participates and collaborates with the Community Alliance Partnership (CAP). 77his
position networks with various agencies within the CAP and is the conduit for information from CAP to the OHCD and vice versa.
Ensure equal opportunity and affirmatively further fair housing
1. Ensure access and suitable living conditions for families utilizing federally assisted housing regardless of race, color, religion,
national origin, sex, familial status, sexual orientation, gender identity, marital status, disability, and HIV infection.
Fair Housing posters are provided to landlords or tenants to display in their housing facility. The OHCD provides assistance in
submitting Fair Housing complaint forms to the Hawaii Civil Rights Commission and the U.S. Department of Housing & Urban
Development. The Existing housing and Community Development staff' maintains Fair Housing awareness by attending virtual
trainings which focus on fair housing topics and challenges within the community. 77he OHCD continues to coordinate training
sessions for new and existing landlords, property managers, realtors, and homeless service providers to explore best practices in
real property transactions.. Trainings focus on current and d•ending fair housing practices, as well as updates to the Fair Housing
Code.
2. Continue to improve the dissemination of Fair Housing information to new and existing participants
77ne OHCD continues to update the Fair Housing website with new information and refers participants to the OHCD's fair
housing specialist for direct response to questions by phone and/or email. Each year a Fair Housing seminar is held in partnership
with Fair Housing coordinators around the states as well as agencies such as tire Legal Aid Society of Hawaii, the Hawaii Civil
Rights Commission and U.S. Department of Housing & Urban Development. Bode new and existing landlords are encouraged to
attend every year. This year's seminar included a 5 -training opportunity with one session held each week during Fair Housing
month (April).
Schedule and encourage annual fair housing trainings and/or webinars for staff
The OHCD was able to maintain fair housing, though there were a limited amount available to the staffdue to social distancing
restrictions. The OHCD staff are also encouraged to attend webinas on fair housing and are provided updated information on
fair housing regulations. The Fair Housing coordinator is also available as a resource to refer clients and landlords facing Fair
Housing concerns.
G. Improve the housing delivery system
I. Continue to provide online fillable forms, waitlist information, applications to various voucher and project -based voucher
programs, and landlord and tenant informational documents pertaining to subsidized housing.
During the previous year, OHCD had implemented an online portal for participants (Assistance Connect) which allowed the
OHCD and active participants to use this portal to complete basic housing transactions. Although the OHCD attempted to
encourage usage of this portal to participants, the software has been underutilized. The OHCD is positive that with the proper
training and promotion of this software, participants will find that Assistance Connect will be a valuable tool for in communication
with the OHCD. The OHCD also encourages all applications for subsidized housing to be completed and submitted online via the
County of Hawaii website.
2. Support the professional growth of the OHCD staff by providing adequate training opportunities
The OHCD provides regular weekly meetings for housing specialists to encourage new and innovative ways to improve workfow
and work production. These meetings provide consistency and allow specialists to talk openly about changes to processes, etc.
The OHCD is investing in trainings for all staff. These trainings purchased via HAI group will provide certifications for staff once
they complete the training and pass a proctored test. Housing Specialists will be required to complete HCV recertification
biennially. Where training is not available through HAI, OHCD will registerfor trainings with Nan McKay & Associates.
Provide the utility allowance annually
The calendar year 2022 utility allowance was updated on January 1, 2022. The utility schedule for single family and multifamily
homes remained the same. Energy Star and LEED Utility Schedules were added for projects with PBV that supply the required
certification. The OHCD will complete the revision process on an annual basis as reauired by HUD.
B.4 I Capital Improvements. — Not Applicable
Page 5 of 9 form HUD -50075 -HCV (03/31/2024)
B.5
Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N N/A
❑®❑
(b) If yes, please describe:
County of Hawaii Single Audit of Financial Assistance Programs Fiscal Year Ended June 30, 2020- See Appendix A
C.
Other Document and/or Certification Requirements.
CA
Resident Advisory Board (RAB) Comments.
(a) Did the RAB(s) have comments to the PHA Plan?
Y N
® ❑ Has not yet occurred
The Resident Advisory Board (RAB) met on March 3, 2022. No comments or suggestions were made at the meeting.
Please see Appendix F
(b) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their
analysis of the RAB recommendations and the decisions made on these recommendations.
C.2
Certification by State or Local Officials.
Foran HUD 50077 -SL, Certification by State at- Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the
PHA as an electronic attachment to the PHA Plan.
Please see Appendix B
C.3
Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan.
Form HUD -50077 -ST -HCV -HP, PHA Certifications of Compliance with PHA Plan. Civil Rights, and Related Laws and Regulations
Including PHA Plan Elements that Have Changed, must be submitted by the PHA as an electronic attachment to the PHA Plan.
Please see Appendix C
Challenged Elements. If any element of the PHA Plan is challenged, a PHA must include such information as an attachment with a description of
CA
any challenges to Plan elements, the source of the challenge, and the PHA's response to the public.
(a) Did the public challenge any elements of the Plan?
Y N
El Z
The public commenting period is still open. All comments will be referenced in the Final Annual PHA plan.
Please see Appendix G
If yes, include Challenged Elements.
Page 6 of 9 form HUD -50075 -HCV (03/31/2024)
D.
Affirmatively Furthering Fair Housing (AFFM.
DA
Affirmatively Furthering Fair Housing (AFFH).
Provide a statement of the PHA's strategies and actions to achieve fair housing goals outlined in an accepted Assessment of Fair Housing
(AFH) consistent with 24 CFR § 5.154(d)(5). Use the chart provided below. (PHAs should add as many goals as necessary to overcome fair
housing issues and contributing factors.) Until such time as the PHA is required to submit an AFH, the PHA is not obligated to complete this
chart. The PHA will fulfill, nevertheless, the requirements at 24 CFR § 903.7(o) enacted prior to August 17, 2015. See Instructions for
further detail on completing this item.
Fair Housing Goal: Share Fair Housing information & updates with non-English or limited
English speaking clients.
The OHCD is committed to provide Fair Housing trainings for non-English Speaking applicants, participants, and
landlords. To achieve this goal the OHCD has is working in coordination with community partners to ensure that at
least one Fair Housing training is provided to a non-English speaking audience. In addition to that, the Fair Housing
video displayed on each county's website across the state will be translated/dubbed to at least one other language.
Fair Housing Goal: Easy Access to Fair Housing Information
The OHCD website includes a page dedicated to Fair Housing. With a goal of 1,000 hits per year, last year more
than doubled that amount with the total amount of visitors exceeding 2,450. This webpage also displays a Fair
Housing video to educate both tenants and landlords on some common forms of discrimination and how to prevent
it. Previously conducted Fair Housing Seminar trainings are also accessible for viewing. A direct phone number and
email address is listed for concerned tenants/landlords to express their concerns to the Fair Housing coordinator
directly.
Fair Housing Goal: Hold Fair Housing Trainings
Fair housing Landlord Training- The OHCD will develop and implement a plan to identify new landlords and
increase participation in Fair Housing training. There are a total of 20 planned trainings to be delivered to the
"general audience" which can include staff, landlords, tenants, homeless service providers, and other community
partners.
Page 7 of 9 form HUD -50075 -HCV (03 31/2024)
Instructions for Preparation of Form HUD -50075 -HCV
Annual PHA Plan for HCV -Only PHAs
A. PHA Information. All PHAs must complete this section. (24 CFR §903.4)
AA Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MMIYYYY), Number of Housing Choice Vouchers (HCVs),
PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed
PHA Plan.
PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR 0943.128(a))
B. Plan Elements. All PHAs must complete this section. (24 CFR 0903.1 I(c)(3))
B.l Revision of Existing PHA Plan Elements. PHAs must:
Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes"
box. If an element has not been revised, mark "no."
❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very
low-income and extremely low-income families and a brief description of the PHA's strategy for addressing the housing needs of families who reside in
the jurisdiction served by the PHA and other families who are on the Section 8 tenant -based assistance waiting lists. The statement must identify the
housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income); (ii) elderly families (iii) households with
individuals with disabilities, and households of various [aces and ethnic groups residing in the jurisdiction or on the public housing and Section 8 tenant -
based assistance waiting lists. The statement of housing needs shall be based on information provided by the applicable Consolidated Plan, information
provided by HUD, and generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility,
size of units, and location. Once the PHA has submitted an Assessment of Fair Housing (AFH), which includes an assessment of disproportionate housing
needs in accordance with 24 CFR 5.154(d)(2)(iv), information on households with individuals with disabilities and households of various races and ethnic
groups residing in the jurisdiction or on the waiting lists no longer needs to be included in the Statement of Housing Needs and Strategy for Addressing
Housing Needs. (24 CFR § 903.7(a)).
The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR 0903.7(a)(2)(i))
Provide a description of the ways in which the PHA intends, to the maximum extent practicable, to address those housing needs in the upcoming year and
the PHA's reasons for choosing its strategy. (24 CFR 0903.7(a)(2)60)
❑ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA's policies that govern resident
or tenant eligibility, selection and admission including admission preferences for HCV. (24 CFR 0903.7(b))
❑ Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA
HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support tenant -based
assistance. The statement also should include the non -Federal sources of funds supporting each Federal program, and state the planned use for the
resources. (24 CFR 0903.7(c))
❑ Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant -based assistance,
discretionary minimum tenant rents, and payment standard policies. (24 CFR 0903.7(d))
❑ Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered
by the PHA. (24 CFR 0903.7(e)).
❑ Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its
applicants. (24 CFR 0903.7(f))
❑ Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the
agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR 0903.7(k))
❑ Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA
programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the
PHA's partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided
or offered as a result of the PHA's partnerships with other entities, and activities subject to Section 3 of the Housing and Community Development Act
of 1968 (24 CFR Part 135) and under requirements for the Family Self -Sufficiency Program and others. Include the program's size (including required
and actual size of the FSS program) and means of allocating assistance to households. (24 CFR 0903.7(I)(i)) Describe how the PHA will comply with
the requirements of section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24
CFR 0903.70xiii)).
❑ Substantial Deviation. PHA must provide its criteria for determining a "substantial deviation" to its 5 -Year Plan. (24 CFR 0903.7(r)(2)(0)
❑ Significant Amendment/Modification. PHA must provide its criteria for determining a "Significant Amendment or Modification" to its 5 -Year and
Annual Plan.
If any boxes are marked "yes", describe the revision(s) to those element(s) in the space provided
Page 8 of 9 form HUD -50075 -HCV (03/31/2024)
B.2 New Activities. This section refers to new capital activities which is not applicable for HCV -Only PHAs.
B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in
meeting the mission and goals described in the 5 -Year PHA Plan. (24 CFR §903.1 I(c)(3), 24 CFR &903.7(r)(1))
B.4 Capital Improvements. This section refers to PHAs that receive funding from the Capital Fund Program (CFP) which is not applicable for HCV -Only
PHAs
B.5 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, [nark "yes" and describe those
findings in the space provided. (24 CFR 1903.7(u))
C. Other Document and/or Certification Requirements.
C.1 Resident Advisory Board (RAB) comments. If the RAB had comments on the annual plan, mark "yes," submit the comments as an attachment to the
Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR §903.13(c), 24 CFR 003.19)
C.2 Certification by State of Local Officials. Form HUD -50077 -SL, Certification by State or Local Officials of PHA Plans Consistency with the
Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR $903.15). Note: A PHA may request to change
its fiscal year to better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.
C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide
a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board,
and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD -50077 ST -HCV -HP,
PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed.
Form HUD -50077 -ST -HCV -HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan
Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil
Rights and related regulations. A PHA will be considered in compliance with the certification requirement to affirmatively further fair housing if the
PHA fulfills the requirements of §§ 903.7(o)(1) and 903.15(d) and: (i) examines its programs or proposed programs; (ii) identifies any fair housing issues
and contributing factors within those programs, in accordance with 24 CFR 5.154; or 24 CFR 5.160(a)(3) as applicable (iii) specifies actions and
strategies designed to address contributing factors, related fair housing issues, and goals in the applicable Assessment of Fair Housing consistent with 24
CFR 5.154 in a reasonable [Wanner in view of the resources available; (iv) works with jurisdictions to implement any of the jurisdiction's initiatives to
affirmatively further fair housing that require the PHA's involvement; (v) operates programs in a manner consistent with any applicable consolidated plan
under 24 CFR part 91, and with any order or agreement, to comply with the authorities specified in paragraph (o)(1) of this section; (vi) complies with
any contribution or consultation requirement with respect to any applicable AFH, in accordance with 24 CFR 5.150 through 5.180; (vii) maintains records
reflecting these analyses, actions, and the results of these actions; and (viii) takes steps acceptable to HUD to remedy known fair housing or civil rights
violations. impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources
available; works with the local jurisdiction to implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that the
annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o)).
CA Challenged Elements. If any element of the Annual PHA Plan or 5 -Year PHA Plan is challenged, a PHA must include such information as an attachment
to the Annual PHA Plan or 5 -Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA's response
to the public.
D. Affirmatively Furthering Fair Housing (AFFH).
D.1 Affirmatively Furthering Fair Housing. The PHA will use the answer blocks in item D.I to provide a statement of its strategies and actions to implement
each fair housing goal outlined in its accepted Assessment of Fair Housing (AFH) consistent with 24 CFR § 5.154(d)(5) that states, in relevant part: "To
implement goals and priorities in an AFH, strategies and actions shall be included in program participants' ... PHA Plans (including any plans incorporated
therein) .... Strategies and actions must affirmatively further fair housing ...." Use the chart provided to specify each fair housing goal from the PHA's AFH for
which the PHA is the responsible program participant — whether the AFH was prepared solely by the PHA, jointly with one or more other PHAs, or in
collaboration with a state or local jurisdiction — and specify the fair housing strategies and actions to be implemented by the PHA during the period covered by
this PHA Plan. If there are more than three fair housing goals, add answer blocks as necessary.
Until such time as the PHA is required to submit an AFH, the PHA will not have to complete section D., nevertheless, the PHA will address its obligation to
affirmatively further fair housing in part by fulfilling the requirements at 24 CFR 903.7(o)(3) enacted prior to August 17, 2015, which means that it examines its
own programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable
fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing
that require the PHA's involvement; and maintain records reflecting these analyses and actions. Furthermore, under Section 5A(d)(15) of the U.S. Housing Act
of 1937, as amended, a PHA must submit a civil rights certification with its Annual PHA Plan, which is described at 24 CFR 903.7(o)(1) except for qualified
PHAs who submit the Form HUD -50077 -CR as a standalone document.
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section SA to the U.S. Housing Act of 1937,
as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, rules, and
requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of
low- income, very low- income, and extremely low- income families.
Public reporting burden for this information collection is estimated to average 6.02 hour per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents
are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12,
U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to
obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
Page 9 of 9 form HUD -50075 -HCV (03/3112024)
Appendix A:
County of Hawai'i Single Audit of Financial Assistance Programs
Mitchell D. Roth
Mayor
August 10, 2021
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawai'i 96720
(808)961-8234 . Fax(808)961-8569
SUBJECT: Single Audit of Federal Financial Assistance
Programs Report
Deanna S. Sako
Director
Steven A. Hunt
Deputy Director
ffciIa C:04 - f1 171)
Ori AUG 10 �,i11:iLs;
We enclose for your information and use a copy of the Single Audit of Federal
Financial Assistance Programs for the County of Hawai'i. State of Hawai'i, for the
year ended June 30, 2020.
Please contact us at 808-961-8234 or email finance(&-hawaiicounty.gov if you do
not want to receive a hard copy of the report in the future.
Thank you for your interest in the County of Hawaii.
Deanna S. Sako
FINANCE DIRECTOR
Enclosure
Hawai'i County is an Equal Opportunity Employer and Provider
COUNTY OF HAWAII
. STATE OF HAWAII
SINGLE AUDIT OF FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Fiscal Year Ended June 30, 2020
,,
N&K C PAs, Inc.
999 BISHOP STREET, SUITE 22001 HONOLULU, HAWAII 96813
T (808) 524 2255 F (808) 523 2090 1 nkcpa com
,/
�, N&K CPAs, Inc.
ACCOUNTANTS CONSLI-TANTS
July 21, 2021
To the Chair and Members of the County Council
County of Hawai'i
999 BISHOP STREET, SUITE 2200
HONOLULU, HAWAII 96813
T (808) 524-1255 F (808) 523.2090
We have completed our financial audit of the basic financial statements and other
supplementary information of the County of Hawai'i, State of Hawai'i (the County), as of and
for the fiscal year ended June 30, 2020. Our report containing our opinions on those basic
financial statements is included in the County's Comprehensive Annual Financial Report.
We submit herein our reports on the County's internal control over financial reporting and
on compliance and other matters, compliance for each major federal program and internal
control over compliance, and schedule of expenditures of federal awards required by the
Uniform Guidance.
lum OBJECTIVES OF THE AUDITS
The primary purpose of our audits was to form opinions on the fairness of the presentation
UN of the County's basic financial statements as of and for the fiscal year ended June 30, 2020,
and to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), which establishes audit requirements for state and local
governments that receive federal financial assistance. More specifically, the objectives of the
audits were as follows:
1. To provide a basis for an opinion on the fairness of the presentation of the
County's basic financial statements.
2. To report on internal control over financial reporting and compliance with
provisions of laws, regulations, contracts, and grant agreements,
noncompliance with which could have a direct and material effect on the
financial statements in accordance with Government Auditing Standards.
3. To report on internal control over compliance related to each major federal
program and an opinion on compliance with federal statutes, regulations, and
the terms and conditions of federal awards that could have a direct and
material effect on each major federal program in accordance with the Single
Audit Act Amendments of 1996 and the Uniform Guidance.
2
ism
N&K CPAs, Inc.
gigACCOUNTANTS I CONSU
Wilm SCOPE OF THE AUDIT
Our audit was conducted in accordance with auditing standards generally accepted in the
United States of America as prescribed by the American Institute of Certified Public
Accountants; Government Auditing Standards, issued by the Comptroller General of the
United States; and the audit requirements of the Uniform Guidance. The scope of our audits
included an examination of the transactions and accounting records of the County for the
fiscal year ended June 30, 2020.
ORGANIZATION OF THE REPORT
This report is presented in four parts as follows:
• Part I - Our report on internal control over financial reporting and on
compliance and other matters.
• Part II - Our report on compliance for each major federal program; report
on internal control over compliance; and report on schedule of
expenditures of federal awards required by the Uniform
Guidance.
• Part III - The schedule of findings and questioned costs.
• Part IV - The summary schedule of prior audit findings.
We wish to express our sincere appreciation for the excellent cooperation and assistance
extended by the staff of the County.
Sincerely,
N&K CPAs, INC.
1%W -eokv
Chad K. Funasaki
Principal
3
`"w COUNTY OF HAWAII, STATE OF HAWAII
TABLE OF CONTENTS
Pane
PART I REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS
Independent Auditor's Report on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with Government
Auditing Standards 6-7
wo
PART II REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL
w' PROGRAM; REPORT ON INTERNAL CONTROL OVER
COMPLIANCE; AND REPORT ON SCHEDULE OF EXPENDITURES
OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE
Independent Auditor's Report on Compliance for Each Major Federal
Program; Report on Internal Control over Compliance; and Report on
Schedule of Expenditures of Federal Awards Required by the Uniform
Guidance 9-11
Schedule of Expenditures of Federal Awards 12-23
Notes to Schedule of Expenditures of Federal Awards 24
PART III SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Schedule of Findings and Questioned Costs 26-27
PART IV SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
Status Report 29
4
PART 1
® REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS
5
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,. , N&K C PAs, Inc.
ACCOUNTANTS CONSULTANTS
Wo
999 BISHOP STREET, SUITE 2200
HONOLULU, HAWAI 96813
T (808) 524 2255 F (808) 523-2090
Wo INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
aim ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ma
WW To the Chair and Members of the County Council
County of Hawai'i
Wo
We have audited, in accordance with the auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards issued by the Comptroller General of the United States,
the financial statements of the governmental activities, the business -type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund
information of the County of Hawaii, State of Hawaii (the County), as of and for the fiscal
Lim year ended June 30, 2020, and the related notes to the financial statements, which
collectively comprise the County's basic financial statements, and have issued our report
thereon dated December 30, 2020.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the
County's internal control over financial reporting (internal control) as a basis for designing
raw audit procedures that are appropriate in the circumstances for the purpose of expressing
our opinions on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the County's internal control. Accordingly, we do not express an
opinion on the effectiveness of the County's internal control.
A deficiency in internal control exists when the design or operation of a control does not
allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, misstatements on a timely basis. A material
weakness is a deficiency, or a combination of deficiencies, in internal control, such that
there is a reasonable possibility that a material misstatement of the entity's financial
statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those
charged with governance.
6
I
N&K CPAs, Inc.
ACCOUNTANTS I CONSULTANTS
Our consideration of internal control was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal
® control that might be material weaknesses or significant deficiencies. Given these
limitations, during our audit we did not identify any deficiencies in internal control that we
consider to be material weaknesses. However, material weaknesses may exist that have
not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County's financial
statements are free from material misstatement, we performed tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements,
noncompliance with which could have a direct and material effect on the financial
statements. However, providing an opinion on compliance with those provisions was not
an objective of our audit, and accordingly, we do not express such an opinion. The results
of our tests disclosed no instances of noncompliance or other matters that are required
bg to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control
® and compliance and the results of that testing, and not to provide an opinion on the
effectiveness of the entity's internal control or on compliance. This report is an integral
part of an audit performed in accordance with Government Auditing Standards in
considering the entity's internal control and compliance. Accordingly, this communication
is not suitable for any other purpose.
M / r t K C1,4r, Jr.Vc.
Honolulu, Hawai'i
December 30, 2020
law 7
we PART II
REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM;
REPORT ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT
ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
aw
ism
4w
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0
999 B SHOP STREET, SUITE 2200
N&K CPAs, Inc. HONOLULU, HAWAi 96813
ACCOUNTANTS i CONSULTANTS T (808) 524.2255 F (808) 523 2090
ilillll
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR
FEDERAL PROGRAM; REPORT ON INTERNAL CONTROL OVER COMPLIANCE;
AND REPORT ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
REQUIRED BY THE UNIFORM GUIDANCE
To the Chair and Members of the County Council
County of Hawai'i
Report on Compliance for Each Major Federal Program
WIN
We have audited the County of Hawai'i, State of HawaiTs (the County) compliance with
the types of compliance requirements described in the OMB Compliance Supplement that
could have a direct and material effect on each of the County's major federal programs
for the fiscal year ended June 30, 2020. The County's major federal programs are
�w identified in the summary of auditor's results section of the accompanying schedule of
findings and questioned costs.
n" Management's Responsibility
Management is responsible for compliance with federal statutes, regulations, and the
terms and conditions of its federal awards applicable to its federal programs.
Qua Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the County's major
°°� federal programs based on our audit of the types of compliance requirements referred to
above. We conducted our audit of compliance in accordance with auditing standards
generally accepted in the United States of America; the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States; and the audit requirements of Title 2 U.S. Code of Federal
Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform
Guidance require that we plan and perform the audit to obtain reasonable assurance
about whether noncompliance with the types of compliance requirements referred to
above that could have a direct and material effect on a major federal program occurred.
An audit includes examining, on a test basis, evidence about the County's compliance
with those requirements and performing such other procedures as we considered
necessary in the circumstances.
9
N&K CPAs, Inc.
ACCOUNTANTS I CONSULTANTS
We believe that our audit provides a reasonable basis for our opinion on compliance for
each major federal program. However, our audit does not provide a legal determination
of the County's compliance.
Opinion on Each Major Federal Program
In our opinion, the County complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its
major federal programs for the fiscal year ended June 30, 2020.
Report on Internal Control over Compliance
Management of the County is responsible for establishing and maintaining effective
internal control over compliance with the types of compliance requirements referred to
above. In planning and performing our audit of compliance, we considered the County's
internal control over compliance with the types of requirements that could have a direct
and material effect on each major federal program to determine the auditing procedures
that are appropriate in the circumstances for the purpose of expressing an opinion on
compliance for each major federal program and to test and report on internal control over
compliance in accordance with the Uniform Guidance, but not for the purpose of
expressing an opinion on the effectiveness of internal control over compliance.
a Accordingly, we do not express an opinion on the effectiveness of the County's internal
control over compliance.
W" A deficiency in internal control over compliance exists when the design or operation of a
control over compliance does not allow management or employees, in the normal course
,60 of performing their assigned functions, to prevent, or detect and correct, noncompliance
with a type of compliance requirement of a federal program on a timely basis. A material
weakness in internal control over compliance is a deficiency, or combination of
deficiencies, in internal control over compliance, such that there is a reasonable possibility
that material noncompliance with a type of compliance requirement of a federal program
will not be prevented, or detected and corrected, on a timely basis. A significant deficiency
in internal control over compliance is a deficiency, or a combination of deficiencies, in
internal control over compliance with a type of compliance requirement of a federal
program that is less severe than a material weakness in internal control over compliance,
yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose
described in the first paragraph of this section and was not designed to identify all
deficiencies in internal control over compliance that might be material weaknesses or
significant deficiencies. We did not identify any deficiencies in internal control over
compliance that we consider to be material weaknesses. However, material weaknesses
may exist that have not been identified.
a
1 10
SAW
N&K CPAs, Inc.
�w
ACCOUNTANTS I CONSULTANTS
The purpose of this report on internal control over compliance is solely to describe the scope
of our testing of internal control over compliance and the results of that testing based on the
® requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other
purpose.
Report on Schedule of Expenditures of Federal Awards Required by the Uniform
Guidance
tA" We have audited the financial statements of the governmental activities, the business -
type activities, the discretely presented component unit, each major fund, and the
AA aggregate remaining fund information of the County as of and for the fiscal year ended
June 30, 2020, and the related notes to the financial statements, which collectively
comprise the County's basic financial statements. We issued our report thereon dated
w December 30, 2020, which contained unmodified opinions on those financial statements.
Our audit was conducted for the purpose of forming opinions on the financial statements
that collectively comprise the County's basic financial statements. The accompanying
schedule of expenditures of federal awards is presented for purposes of additional
analysis as required by the Uniform Guidance and is not a required part of the basic
financial statements. Such information is the responsibility of management and was
derived from and relates directly to the underlying accounting and other records used to
prepare the basic financial statements. The information has been subjected to the
auditing procedures applied in the audit of the basic financial statements and certain
additional procedures, including comparing and reconciling such information directly to
the underlying accounting and other records used to prepare the basic financial
statements or to the basic financial statements themselves, and other additional
procedures in accordance with auditing standards generally accepted in the United States
of America. In our opinion, the schedule of expenditures of federal awards is fairly stated
in all material respects in relation to the basic financial statements as a whole.
A,t K evr, 1;vc.
Honolulu, Hawai'i
July 21, 2021
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23
4W
County of Hawaii, State of Hawaii
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Fiscal Year Ended June 30, 2020
NOTE A - BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards (the Schedule) includes the
federal award activities of the County of Hawaii and its discretely presented component unit.
the Department of Water Supply, under programs of the federal government for the fiscal year
ended June 30, 2020. The information in this Schedule is presented in accordance with the
requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform
da Guidance). Because the Schedule presents only a selected portion of the operations of the
County of Hawaii , it is not intended to, and does not present the financial position, changes
a.r in financial position, or cash flows of the County of Hawai'i.
NOTE B - SUMMARY OF QO SIGNIFICANT ACCOUNTING POLICIES
Expenditures reported on the Schedule are reported on the cash basis of accounting. Such
„W expenditures are recognized following the cost principles contained in the Uniform Guidance,
wherein certain types of expenditures are not allowable or are limited as to reimbursement.
NOTE C - INDIRECT COST RATE
� The County of Hawai'i has elected not to use the 10 -percent de minimis indirect cost rate
allowed under the Uniform Guidance.
24
PART III
■ SCHEDULE OF FINDINGS AND QUESTIONED COSTS
25
County of Hawaii, State of Hawaii
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Fiscal Year Ended June 30, 2020
26
SECTION 1- SUMMARY OF AUDITOR'S RESULTS
Financial Statements
Type of report the auditor issued on whether the
financial statements audited were prepared in
accordance with GAAP:
Unmodified
Internal control over financial reporting:
Material weakness(es) identified?
— yes ✓ no
Significant deficiency(ies) identified?
— yes ✓ none reported
Noncompliance material to financial statements
noted?
— yes ✓ no
i'
Federal Awards
Internal control over major federal programs:
Material weakness(es) identified?
— yes ✓ no
Significant deficiency(ies) identified?
— yes ✓ none reported
Type of auditor's report issued on compliance
for major federal programs:
Unmodified
Any audit findings disclosed that are required to
be reported in accordance with 2 CFR
.
200.516(a)?
— yes ✓ no
Identification of major federal programs:
CFDA Number
Name of Federal Program or Cluster
■
10.923
Emergency Watershed Protection
Program
14.228
Community Development Block
Grants/State's Program and Non -
Entitlement Grants in Hawaii
16.575
Crime Victim Assistance
20.205
21.019
Highway Planning and Construction
Coronavirus Relief Fund
Dollar threshold used to distinguish between Type A
Type B
and programs:
$1,703,216
Auditee qualified as a low-risk auditee?
✓ yes no
SECTION II - FINANCIAL STATEMENT FINDINGS
No matters were reported.
26
County of Hawaii, State of Hawaii
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued)
. Fiscal Year Ended June 30, 2020
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.
27
. PART N
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
(Provided by the County of Hawaii)
County of Hawaii, State of Hawaii
STATUS REPORT
1 Fiscal Year Ended June 30, 2020
No prior audit findings which apply under the current criteria of the Uniform Guidance were noted.
a 29
Appendix B:
Certification by State or Local Officials
Certification by State or Local
Official of PHA Plans Consistency
with the Consolidated Plan or
State Consolidated Plan
(All PHA s)
U. S Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 3/31/2024
Certification by State or Local Official of FHA Plans
Consistency with the Consolidated Plan or State Consolidated Plan
I, Susan K. Kunz Hawaii County Housing Administrator
Official's Name Official's Title
certify that the 5 -Year PHA Plan for fiscal years and/or Annual PHA Plan for fiscal
year 2022 of the Hawaii County Housing Agency is consistent with the
PHA Name
Consolidated Plan or State Consolidated Plan including the Analysis of Impediments (AI) to Fair
Housing Choice or Assessment of Fair Housing (AFH) as applicable to the
County of Hawaii
Local Jurisdiction Name
pursuant to 24 CFR Part 91 and 24 CFR §§ 903.7(o)(3) and 903.15.
Provide a description of how the PHA Plan's contents are consistent with the Consolidated Plan or
State Consolidated Plan.
The FY beginning 2022 annual plan is consistent with the County of Hawai`i's Consolidated Plan.
The Hawaii County Housing Agency and the Office of Housing and Community Development
work in conjunction to address affordable housing needs using the OHCD as resource for HUD
related housing programs.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (I8 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of AUthonZed Utticial:
Susan K. Kunz
Title -
Housing Administrator
Date: (, I; I ) Y
The United States De t of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S.
Code, Section 1701 d regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information
are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. This information is collected to
ensure consistency with the consolidated plan or state consolidated plan.
Public reporting burden for this information collection is estimated to average 0.16 hours per year per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Page 1 of 1 form HUD -50077 -SL (3/31/2024)
Appendix C:
Civil Rights Certification/Certification Listing Policies and Programs that the PHA
has Revised since Submission of its Last Annual Plan
Civil Rights Certification U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
(Qualified PHAs) OMB Approval No. 2577-0226
Expires 3/31/2024
Civil Rights Certification
Annual Certification and Board Resolution
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairperson or other
authorized PHA official if there is no Board of Commissioners, 1 approve the submission of the 5- Year PHA Plan, hereinafter
referred to as" the Plan ", of which this document is a part, and make the following certification and agreements with the Department
of Housing and Urban Development (HUD) for the fiscal year beginning 2022 in which the PHA receives assistance under 42 U.S.C.
1437f and/or 1437g in connection with the mission, goals, and objectives of the public housing agency and implementation thereof. -
The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of
the Civil Rights Act of 1964 (42 U.S.C. 2000d -2000d-4), the Fair Housing Act (42 U.S.C. 3601-19), Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), title II of the Americans with Disabilities Act (42 U.S.C.
12101 et seq.), and other applicable civil rights requirements and that it will affirmatively further fair housing in
the administration of the program. In addition, if it administers a Housing Choice Voucher Program, the PHA
certifies that it will administer the program in conformity with the Fair Housing Act, title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, title II of the Americans with Disabilities Act, and
other applicable civil rights requirements, and that it will affirmatively further fair housing in the administration
of the program. The PHA will affirmatively further fair housing, which means that it will take meaningful
actions to further the goals identified in the Assessment of Fair Housing (AFH) conducted in accordance with
the requirements of 24 CFR § 5.150 through 5.180, that it will take no action that is materially inconsistent with
its obligation to affirmatively further fair housing, and that it will address fair housing issues and contributing
factors in its programs, in accordance with 24 CFR § 903.7(o)(3). The PHA will fulfill the requirements at 24
CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required to submit an AFH, the PHA
will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which means that it
examines its programs or proposed programs; identifies any impediments to fair housing choice within those
programs; addresses those impediments in a reasonable fashion in view of the resources available; works with
local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that
require the PHA's involvement; and maintains records reflecting these analyses and actions.
Hawaii Countv Office of Housinla and Community Development HI002
PHA Name PHA Number/HA Code
I hereby certify that all the statement above, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute
false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Executive Director: I Name of Board Chairperson:
Susan K. �11 z>—',I Ashley
Date q I � I —4H— I Signature U' V V o '—� 4—I 54ed 22-
The
Z
The United States Departent of ousing and Urban Development is authorized to collect the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq.,
and regulations promulgate ereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit.
The information requested does not lend itself to confidentiality. The information is collected to ensure that PHAs carry out applicable civil rights requirements.
Public reporting burden for this information collection is estimated to average 0.16 hours per response, including the time for reviewing instructions. searching existing data
sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not
required to complete this form, unless it displays a currently valid OMB Control Number.
Previous version is obsolete Page 1 of I form HUD -50077 -CR (3/31/2024)
Appendix D:
Certifications of Compliance with PHA Plans and Related Regulations
Certifications of Compliance with U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plan and Related Regulations OMB No. 2577-0226
(Standard, Troubled, HCV -Only, and Expires 3/31/2024
Hiah Performer PHAs)
PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations
including PHA Plan Elements that Have Changed
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairperson or other
authorized PHA official if there is no Board of Commissioners, t approve the submission of the 5 -Year and/or X Annual PHA
Plan, hereinafter referred to as " the Plan ", of which this document is a part, and make the following certification and agreements
with the Department of Housing and Urban Development (HUD) for the PHA fiscal year beginning July 1, 2022, in connection with
the submission of the Plan and implementation thereof
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located (24 CFR § 91.2).
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments (AI) to Fair
Housing Choice, or Assessment of Fair Housing (AFH) when applicable, for the PHA's jurisdiction and a description of the
manner in which the PHA Plan is consistent with the applicable Consolidated Plan (24 CFR §§ 91.2, 91.225, 91.325, and
91.425).
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Resident Advisory Board or Boards in developing the Plan, including any changes or revisions
to the policies and programs identified in the Plan before they were implemented, and considered the recommendations of the
RAB (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident
Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA provides assurance as part of this certification that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs
before implementation by the PHA;
(ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and
(iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during
normal business hours.
5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
6. The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil
Rights Act of 1964 (42 U.S.C. 2000d -2000d-4), the Fair Housing Act (42 U.S.C. 3601-19), Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794), title II of the Americans with Disabilities Act (42 U.S.C. 12101 et seq.), and
other applicable civil rights requirements and that it will affirmatively further fair housing in the administration of the
program. In addition, if it administers a Housing Choice Voucher Program, the PHA certifies that it will administer the
program in conformity with the Fair Housing Act, title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation
Act of 1973, title II of the Americans with Disabilities Act, and other applicable civil rights requirements, and that it will
affirmatively further fair housing in the administration of the program.
7. The PHA will affirmatively further fair housing, which means that it will take meaningful actions to further the goals
identified in the Assessment of Fair Housing (AFH) conducted in accordance with the requirements of 24 CFR § 5.150
through 5.180, that it will take no action that is materially inconsistent with its obligation to affirmatively further fair housing,
and that it will address fair housing issues and contributing factors in its programs, in accordance with 24 CFR § 903.7(o)(3).
The PHA will fulfill the requirements at 24 CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required
to submit an AFH, the PHA will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which
means that it examines its programs or proposed programs; identifies any impediments to fair housing choice within those
programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local
jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's
involvement; and maintains records reflecting these analyses and actions.
8. For PHA Plans that include a policy for site-based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PICAMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2011-65);
Page 1 of 3 formHUD-50077-ST-HCV-HP (3/31/2024)
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
• Adoption of a site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such a waiting list is consistent with affinnatively furthering fair
housing; and
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR 903.7(o)(1).
9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
10. In accordance with 24 CFR § 5.105(a)(2), HUD's Equal Access Rule, the PHA will not make a determination of eligibility
for housing based on sexual orientation, gender identify, or marital status and will make no inquiries concerning the gender
identification or sexual orientation of an applicant for or occupant of HUD -assisted housing.
11. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
12. The PHA will comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
13. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
14. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105(a).
15. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to cavy
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively.
16. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
17. The PHA will keep records in accordance with 2 CFR 200.333 and facilitate an effective audit to determine compliance with
program requirements.
18. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
19. The PHA will comply with the policies, guidelines, and requirements of 2 CFR Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Financial Assistance, including but not limited to
submitting the assurances required under 24 CFR §§ 1.5, 3.115, 8.50, and 107.25 by submitting an SF -424, including the
required assurances in SF -424B or D, as applicable.
20. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
21. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
22. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the
Declaration of Trust(s).
Hawaii County Office of Housing and Community Development HI002
PHA Name PHA Number/HA Code
X Annual PHA Plan for Fiscal Year 2022-2023
5 -Year PHA Plan for Fiscal Years 20 -20
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802).
Susan K. Kun Ashley Kierkiewi
Signature Date 5I Y Signature L
41 Page 2 of 3 form HUD -50077 -ST -HCV -HP
U2
1/2024)
Appendix E:
HUD approved waivers adopted by the OHCD
EXISTING HOUSING DIVISION
Adopted COVID-19 Statutory and Regulatory Waivers, UPDATED 5/14/21
CHECKLIST
Item
Statutory and
Summary of alternative requirements
Availability
OHCD
Waive
Regulatory Waiver
Period
Adoption
r Used
Ends
Date
Yes or
No
PH and HCV -3:
Regulatory Authority
• Waives the requirements to use the income
12/31/21
4/17/20
Annual reexam
§ 5.233(a)(2)
hierarchy, including the use of EIV, and
retro to
Income
Sub -regulatory Guidance
will allow PHAs to consider self-
4/10/20
Verification
PIH Notice 2018-18
certification as the highest form of income
requirements
verification
• PHAs that implement this waiver will be
responsible for addressing material income
discrepancies that may arise later
PH and HCV -4
Statutory Authority
• Waives the requirement to use the income
12/31/21
4/17/20
Interim
Section 3(a)(1)
verification requirements, including the use
retro to
reexaminations
Regulatory Authority
of EIV, for interim reexaminations
4/10/20
§ 5.233(a)(2),
• PHAs that implement this waiver will be
982.516(c)(2),
responsible for addressing material income
960.257fg(b) and (d)
discrepancies that may arise later
Sub -regulatory Guidance
PIH Notice 2018-18
PH and HCV -6
Regulatory Authority
• Provides for extensions to FSS contract of
12/31/21
4/17120
FSS Contract of
§ 984.303(d)
participation
Participation
PH and HCV -8
.
12/31/21
6123121
Eligibility
Determination:
Income
Verification
PH and HCV -9
Statutory Authority
. Waives the requirements to obtain and
12/31/21
5/12/21
Eligibility
42 USC 1436a(d)(2)
verify social security number
Determination:
Regulatory Authority
documentation and documentation
SSN and
§§ 5.216(b)(2), (g), (h),
evidencing eligible noncitizen status
Citizenship
5.218, 5.508(b)(2)(ii),
before admitting applicants to the HCV
Verification
(b)(3)(ii), (g)
and Public Housing programs
Sub -regulatory
• Must review the EIV / IVT Reports
Guidance
within 90 days (IMS/PIC) submission
Notice PIH 2012-10
date; maintain copies of the reports in the
tenant file resolving any income
discrepancy within 60 days of the
EIV/IVT Report dates.
• Family must provide the required
documentation within 90 days of
admission to be eligible for continued
assistance, pending verification.
• Self -certification of date of birth and
disability status if a higher level of
verification is not immediately available
is acceptable. PHA must take steps to
terminate that family from the program
if an ineligible family was admitted.
C:\Users\kkoikesmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\XLYMVCEF\Specialist Procedures Desk Reference.docx
PH and HCV -5
Regulatory Authority
. Waives the mandatory EIV monitoring
12/31 21
4./17/20
EIV System
§ 5.233
requirements.
Monitoring
PIH 2018-18
HCV -2
Regulatory Authority
• Waives the requirement for an oral briefing
12/31/21
4117/20
PHA Oral
§ 982.301(a)(3)
. Provides for alternative methods to conduct
retro to
Briefing
§ 983.252(a)
required voucher briefing
4/10/20
• OHCD will do an expanded briefing
packet via email and mail. Oral briefing
via phone or mail will be done upon
request only.
HCV -3
Regulatory Authority
. Allows PHAs to provide voucher extensions
12/31/21
4/17/20
Term of
§ 982.303(b)(1)
regardless of current PHA policy
retro to
Voucher -
• OHCD will allow an additional 30 days
4/10/20
Extensions of
for a maximum of 150 days extension
Term
HCV -5
Regulatory Authority
. Allows for PHA discretion on absences
12/31/21
4/17/20
Absence from
§ 982.312
from units longer than 180 days
unit
• PHAs must NOT make HAP payments
beyond 12/31/21 for units vacant more than
180 consecutive days
• OHCD will allow payment beyond 180
days as a reasonable accommodation only
HCV -6
Regulatory Authority
. Allows PHA to extend the period of time
12/31/21
5/12/21
Automatic
§ 982.455
after the last HAP payment is made
Termination of
before the HAP contract terminates
HAP Contract
automatically.
• OHCD will extend the 180 Automatic
Termination to 12/31/21.
HQS-1 Initial
Statutory Authority
. Changes initial inspection requirements, allowing for
12/31/21
4/17/20
Inspection
Section 8(o)(8)(A)(i), Section
owner certification
Requirements
8(o)(8)(C)
§§ 982.305(a), 982.305(b),
982.405
HQS-31nitial
Statutory Authority
Allows for extension of up to 30 days for owner repairs
12/31/21
4 17/20
Inspection: Non-
Section 8(o)(8)(A)(ii)
of non -life-threatening conditions
Life -Threatening
Sub -regulatory Guidance.
Deficiencies (NLT)
HOTMA HCV FR Notice
Option
January 18, 2017
HQS-5
Statutory Authority
Allows for delay in biennial inspections
12/31/21
4 17/20
HQS Inspection
Section 8(o)(D)
All delayed biennial inspections must be completed as
Requirement:
soon as reasonably possible but by no later than l year
Biennial Inspections
Regulatory Authority
after the date on which the biennial inspection would
§§ 982.405(a), 983.103(d)
have been required absent the waiver.
6/30/22
HQS-6
Statutory Authority
a Waives the requirement for the PHA to conduct interim
12/31/21
4 17/20
HQS Interim
Section 8(o)(8)(F)
inspection and requires alternative method
Inspections
Regulatory Authority
. Allows for repairs to be verified by alternative method
§§ 982.405(g), 983.103(e)
HQS-10 HQS:
Regulatory Authority
0 Waives the requirement that each dwelling unit have at
Remains in
2/19/21
Space and Security
§ 982.401(d)
least I bedroom or Iiving/sleeping room for each 2
effect one year
persons.
from lease term
or date of this
Notice,
whichever is
longer
C:\Users\kkoikesmith\AppData\local\Microsoft\Windows\INetCache\Content.Outlook\XLYMVCEF\Specialist Procedures Desk Reference.docx
e
,VEVr,"
S
_� Ilillll *� U.S
Se�N OF.NF. OV
OFFICE OF PUBLIC AND INDIAN HOUSING
Ms. Susan Kunz
Housing Administrator
Hawaii County Government
1990 Kinoole Street, Suite 102
Hilo, HI 96720
Dear Ms. Kunz:
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410-5000
February 18, 2022
The Department of Housing and Urban Development (HUD) reviewed the Hawaii
County Government (HCG) request submitted pursuant to Notice PIH 2021-34, "Expedited
Regulatory Waivers for the Public Housing and Housing Choice Voucher (including
Mainstream and Mod Rehab) Programs." The Notice provided instructions on the expedited
processing of public housing authority (PHA) requests to continue to use specific regulatory
waivers for the Public Housing and Housing Choice Voucher (HCV) (including Mainstream and
Mod Rehab) programs impacted by the COVID-19 pandemic. The waivers you requested are
marked "Yes" in column one on the table below.
Background.
The Coronavirus Aid, Relief, and Economic Security (CARES) Act (Public Law 116-136)
provided HUD with authority, in the context of the public health emergency, to waive
statutes and regulations (except for requirements related to fair housing,
nondiscrimination, labor standards, and the environment) for the HCV and Public
Housing programs. Most CARES Act waivers and alternative requirements contained in
notice PIH 2021-14 (published May 5, 202 1) expire on December 31, 2021; specific
previously exercised HCV waiver approvals may extend into 2022. Notice PIH 2021-34
provides instruction on expedited waiver processing that would allow for PHAs to
continue to use specific CARES Act regulatory waivers for the Public Housing and
Housing Choice Voucher (including Mainstream and Mod Rehab) programs. It also
provides for an expedited approval process for one new waiver in the Housing Choice
Voucher Program related to payment standards that will help facilitate leasing, which
was not part of the CARES Act waivers. The regulatory waivers covered under Notice
PIH 2021-34 are stated in the chart below.
HCG's application was submitted by an authorized official and included HCG's
justifications for the waiver(s) to be granted. Notice PIH 2021-34 specifies that good cause
justification must include: (a) why a PHA needs the waiver; (b) the impact on PHA operations or
applicants if the waiver is not provided; and (c) the proposed waiver duration is limited to only
the time necessary for a PHA to resume normal operations and not to exceed December 31,
2022.
Additionally, if requesting a waiver of Regulation 24 CFR § 982.503(b) Voucher
Tenancy: New Payment Standard Amount, a PHA must certify that it meets one of the following
good cause reasons (explained in further detail in Notice PIH 2021-34): (1) The PHA's
jurisdiction is in a Fair Market Rent (FMR) area identified by HUD to have significant rental
market fluctuations, where an increase in the PHA's payment standards up to 120 percent of the
FMR may help the PHA more quickly respond to local circumstances (a list of these FMR areas
is attached to Notice 2021-34); (2) Utilization Rate is lower than 98 percent for the current year-
to-date or more than a 5 percent reduction between years 2019 and 2021; or (3) less than 85
percent of the PHA's vouchers issued in the last six months have leased. If your PHA adopts
this waiver, please notify PIH_Expedited Waivers@hud.gov if it elects to change its payment
standards back to the basic range between 90 and 110 percent based on the FY 2022 FMR.
After reviewing the waiver request(s) and considering HCG's stated justification(s) of
good cause, HUD: (1) finds there is good cause to waive, and hereby waives, the regulations
and/or requirements marked "APPROVED" in the "Waiver Status" column and/or (2) finds there
is not good cause to waive, and therefore does not waive, the regulations and/or requirements
marked "NOT APPROVED" in the "Waiver Status" column.
List of expedited regulatory waivers
Waiver
Requested
Waiver
Status/Term
Expiration
Waiver Name
Regulation
Summary of relief from
HUD Requirements
Increase in
24 CFR
PHAs have the option to increase
Payment
§ 982.505(c)(4)
the payment standard for the
Standard During
family at any time after the
Housing
effective date of the increase,
Assistance
rather than waiting for the next
Payment (HAP)
regular reexamination.
Contract Term
Yes
APPROVED:
SEMAP Score
24 CFR
PHAs with a fiscal year end
Expiration
§ 985.105
3/31/22, 6/30/22, or 9/30/22, may
12/31/2022
request to waive the application of
24 CFR
SEMAP in its entirety, only if the
§ 985.101
PHA has a SEMAP indicator
affected directly or indirectly
because of the disruption to PHA
operations caused by its adoption
of available CARES Act waivers.
Waiver
Waiver
Waiver Name
Regulation
Summary of relief from
Requested
Status/Term
HUD Requirements
Expiration
Yes
APPROVED:
Term of
24 CFR
Allows PHAs to grant a family
Expiration
Voucher:
§ 982.303(b)(1)
one or more extensions of the
12/31/2022
Extensions of
initial voucher term regardless of
Term
the policy described in the
Administrative Plan. PHAs should
ensure consistency with these
requests and remain in compliance
with the PHA's informally
adopted interim standard.
Homeownership:
24 CFR
Allows a PHA to extend
Max. Term of
§ 982.634(a)
homeownership assistance for up
Assistance
to one additional year.
Voucher
24 CFR
PHAs may request an expedited
Tenancy: New
§ 982.503(b)
waiver to allow for establishment
Payment
of payment standards from 11 I to
Standard
120 percent of the FMR.
Amount
All waiver approvals are set to expire at the end of the term requested or December 31,
2022, whichever is earliest, unless an alternative limit is provided by HUD. If any provision of
these waivers or their application to any HUD requirement is made invalid by PHA omission or
is no longer needed due to changing circumstances, HUD reserves the right to revoke all or a
portion of these waivers at any time.
Should you have any questions, please contact the Waiver Processing Team at
PIH Expedited Waivers@hud.gov.
Sincerely,
Dominique Blom
General Deputy Assistant Secretary
Appendix F:
Resident Advisory Board (RAB) Comments/Narrative
P
RESIDENT ADVISORY BOARD (RAB)
PHA DRAFT ANNUAL PLAN REVIEW
MARCH 3, 2022 (THURSDAY)
11:30 AM -12:30 PM
1990 KINO`OLE STREET, SUITE 104 (CONFERENCE ROOM
HILO, HAWAII 96720
It's that time of year again! We will be reviewing the draft PHA annual plan
for fiscal year 2022-2023. During this meeting we will review the plan and
any changes that will occur during the next fiscal year. Members of the
RAB will be able to discuss the plan with a PHA representative, all
comments will be included in the final report. Due to governmental Covid-
19 restrictions, we will only be allowing 9 RAB members to attend at this
date/time and mask wearing is required during this meeting.
FOR MORE INFORMATION CONTACT: KORI KOIKE SMITH @ 808-959-4642 EXT. 1920
Resident Advisory Board Individual Meetings
DRAFT FY 2022-2023 PHA annual plan
March 3, 2022
Members Present: Patricia Yamamoto
Meeting Agenda
Overview of PHA plans and purpose
Summary of Presentation
1. Summarized the purpose and importance of the RAB
2. Reviewed the background of the PHA annual plan and amended annual plan.
Comments by RAB members
No comments were given during these meetings.
PHA Narrative
Although only one member was present, the RAB meeting was effective in updating progress of
the PHA five-year plan. The individual present was encouraged to review the plan and provide
public comment via sec8info@hawaiicounty.gov by March 21, 2022.
RESIDENTIAL ADVISORY BOARD- DRAFT ANNUAL PLAN FY 2022-2023
Project: Pro1 Draft PHA Annual plan review
� Meeting Date: March 3, 2022
Facilitator: I Kori Koike Smith
Place/Room: I OHCD Existing Housing 104
Date:
Name: (Please Print)
Signature:
Phone: Email:
� 87-
Appendix G:
Public Comments
PUBLIC NOTICE
COUNTY OF HAWAII
ANNUAL PHA PLAN for FISCAL YEAR 2022-2023
HOUSING CHOICE VOUCHER PROGRAM
Notice is hereby given that the Office of Housing and Community Development, Existing Housing Division
pursuant to 42 USC § 1437c -1(i)(5) through 24 CFR § 903.23(e) will hold a public hearing on the
County's proposed Public Housing Agency (PHA) Annual Plan for the fiscal year beginning July 1, 2022.
The public hearing will be held on:
9:00 AM, Monday, March 21, 2022
Office of Housing and Community Development
1990 Kino'ole Street, Suite 104, Hilo
-and by video conference -
Office of Housing & Community Development
West Hawaii Civic Center
74-5044 Ane Keohokalole Highway
Building B., 2nd Floor
Kailua —Kona, HI 96740
The public hearing will be conducted for the purpose of furnishing citizens with information on the status
of the mission, goals and objectives of the 5 -year PHA plan that serve the need of low-income and very
low-income families during the next year. The PHA Annual Plan provides details about the agency's
immediate operations, program participants, programs and services and strategy for handling operational
concerns, participant concerns, programs and services for the upcoming fiscal year.
All interested persons are invited to attend and to state their views on the proposed plans either orally or
in writing. Written testimonies prior to the hearing would be appreciated. The OHCD will consider any
comments and views expressed by citizens on the proposed PHA Annual Plan and may modify the Plan if
it deems appropriate.
Public Comment Period
The proposed PHA Annual Plan will be available for public review and comment from February 4, 2022,
through March 21, 2022, at the Office of Housing and Community Development, Monday through Friday,
7:45 a.m. to 4:30 p.m. except holidays. The OHCD office locations are:
Hilo: 1990 Kino'ole Street, Suite 102
Kona: West Hawai'i Civic Center, 74-5044 Ane Keohokalole Highway, Bldg B., 2nd Floor
The PHA Annual Plan will also be available on-line at: http://www.Hawaiicounty.gov/office-of-housing/
Citizens who wish to comment on the proposed plan may submit their comments in writing or by fax (959-
9308) or by email (sec8info(a-)hawaiicounty.goy) to the OHCD by 4PM, March 21, 2022, in order for them
to be considered. Citizens may also testify at the hearing on the above date.
Accommodations for persons with special needs and interpreters for non-English speaking citizens will be
available at all public hearings and sessions upon written request 10 business days prior to the meeting
date.
Duly submitted by Susan K. Kunz
Housing Administrator
January 21, 2022
7083ska ks
Public Hearing Regarding PHA Annual Plan for FY 2022-2023
March 21, 2022 — 9:00 am — Hilo & Kona (by video conference)
Good Morning. It is now 9:00 am. My name is Kori Koike Smith, I represent the
County of Hawaii, Office of Housing and Community Development, Existing
Housing Division.
The pubic hearing is being held in Hilo and in Kona by video conference. In Hilo at
1992 Kino`ole Street, Suite 104, and in Kailua-Kona at the West Hawaii Civic
Center, Building B, 2nd Floor.
The purpose of this public hearing is to take public testimony on the proposed
PHA Annual Plan for the Fiscal Year 2022-2023.
I now declare this hearing open. We will now begin taking testimony.
*******************************************************************************************
There is no one here to present public testimony. The time is now 9:05 am. I will
recess the public hearing for ten (10) minutes. During this recess, I will not take
public testimony.
It is now 9:15 am and there is no one here to provide testimony for the proposed
PHA Annual Plan for fiscal year beginning July 1, 2022. 1 declare the hearing to be
closed.
Public Commenting Period
PHA FY 2022-2023 Annual Plan
The public commenting period for the Draft PHA FY 2021 Annual Plan closed on March
21, 2022 at 4:00 pm. The Office of Housing and Community Development (OHCD)
received no public comments during his period.