2022-04-21 Leeward Planning Commission Minutes

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At 2:42 p.m. Chairman Vitousek introduced this item. Ms. Jackson stated that she had nothing to add to the report that had been distributed earlier but would answer questions from the Commissioners. No questions were asked. AGENDA ITEMS FOR NEXT MEETING At 2:43 p.m. Chairman Vitousek introduced this item. Commissioner Paishon-Duarte requested that a discussion item be placed on a future agenda pertaining to the parameters of the Cultural Resources Commission's review of applications that would be forwarded to the Commission. She said that she would like to see consistency in the requirement and staff recommendations on future applications. Chairman Vitousek agreed and asked staff to include the discussion in future agenda items. Mr. Kay asked for flexibility of the timing, as the availability of the staff serving the Cultural Resources Commission had to be confirmed. Chairman Vitousek concurred to agendize the item when staff time allows. Commissioner Kanuha said that he would also like to see on a future agenda a discussion to clarify the permit extension process, as the Commission frequently receives time-extension requests. Chairman Vitousek said that the matter had been discussed in the past, but that considering the current makeup of the Commission with new members and the recurrence of those time-extension requests, it would be helpful to bring the discussion back. Chairman Vitousek and Commissioner Knowles requested that an update on the formation of the working group to complete the Kaloko Drive-Mamalahoa Highway intersection be agendized in the near future. Director Kern responded that the next few months would be a good time frame. Commissioner DeFranco referred to her question to an applicant in the past on whether or not the applicant had consulted with the Community Development Plan ("CDP") Action Committee. She said that the question was incorrect in that the Action Committees do not review or make any determination on individual applications; rather, their responsibility is with the overall CDP. She further said that the particular application was also in compliance with the CDP according to the staff. Chairman Vitousek advised Commissioner DeFranco to keep her comment general, as the Commission is prohibited from discussing any specific application that is not on the agenda. ANNOUNCEMENTS The Leeward Planning Commission's next monthly meeting is scheduled for Thursday, May 19, 2022 by interactive video conference via Zoom and at the West Hawaii Civic Center, Community Center, Building G conference room. At 2:48 p.m. Chairman Vitousek asked Ms. Jackson for an update. Ms. Jackson said that having tested audio and visual equipment, staff realized that it would be impossible to conduct executive session if some Commissioners were participating in person and some were online; therefore, the Commissioners and applicants would be asked to attend future meetings in person at the West Hawaii Civic Center starting with the May meeting while public members would have the option of testifying either online or in person at the West Hawaii Civic Center. 4 Leeward Planning Commission April 21,2022,Meeting Minutes