2022-05-18 Committee on the Status of Women Minutes

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County of Hawaii MITCHELL D. ROTH COMMITTEE ON THE STATUS OF WOMEN Mayor c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 B. Family Violence Interagency Committee (FVIC) ACTION ITEM: Kahea to follow up with Allen to forward minutes from last meeting. C. Missing Murdered Native Hawaiian Women and Girls (MMNHWG) Task Force Mahalo to everyone who participated in the Facebook MMNHWG Empty Red Dress Campaign. Dresses were hung at UH Hilo, Hamakua-Kohala Health, and Hawaiian Electric. Next meeting of the MMNHWG task force is June 16, 2022. Vill. NEW BUSINESS A. Sunshine Law updates Sinclair Salas-Ferguson shared that the purpose of the Sunshine Law requires certain proceedings of governmental agencies to be open and available to the public. He shared the main updates, effective January 1, 2022, as follows: a. Committee can meet remotely permanently, but must have a place where the public can attend in person. b. Need to ensure that the location that is open to the public is equipped with guaranteed audio/visual capabilities. c. Must provide information on agenda in case of disconnection for more than 30 minutes. d. Quorum is met when all members are visible and audible throughout the meeting. e. Everyone present at meeting must announce him or herself as well as announce who is in the room with them, regardless if they are present for the meeting. f. For executive sessions, information about the specificity of the topic and reasons for the executive session must be stated on the record. Participants must also state on the record that they are the only one present in the room. The chair announces meeting and states who is in the room. All votes must be conducted by roll call, unless will be unanimous. g. When practicable, the meeting must be recorded. Any questions about Sunshine Law, contact Malia. ACTION ITEM: Sinclair will follow up with Allen to ensure proper terminology is added to the agenda and to discuss recording of meetings to ensure new updates are satisfied. B. Approval to amend by-laws to address the following: a. Staggered terms b. Reappointments c. New member appointments MOTION: Motion was made by Kahea to table this portion of the agenda until the next meeting, Andrew seconded. All approved, motion carried. ACTION: Farrah to request that by-laws be sent to all committee members.