COG COmmission Rules and Procedures- Signed and Submitted 8.11.22

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HAWAVI COUNTY COST OF GOVERNMENT COMMISSION RULES OF PRACTICE AND PROCEDURE MEETINGS AND QUORUM a. Regular Meetings: The Commission shall meet at least monthly at a properly noticed meeting pursuant to § 92-7, Hawai'i Revised Statutes ("HII i. The Commission shall give written public notice of any regular or special meeting which shall include an agenda listing all items to be considered at the meeting, and the date, time, and place of the meeting. The notice shall be posted to the County Calendar at least six calendar days before the meeting and shall also be posted at the site of the meeting whenever feasible. Should the written notice be untimely filed, the meeting shall be canceled, a notice canceling the meeting shall be posted at the place of the meeting, and no meeting shall be held. b. Special Meetings: Special meetings may be called by the Chairperson or by a majority of the Commission. Executive Meetings: The Commission may hold a meeting closed to the public for one or more of the purposes set forth in HRS § 92-5, or where personal matters affecting the privacy of an individual are to be considered and the individual involved requests a closed meeting to consider such matter; however, any resultant official action shall be acted upon in an open meeting in accordance with Hawaii County Charter. § 13-20(b). An affirmative vote of two-thirds of the members present is required to enter executive session provided that the majority vote constitutes a majority of the members to which the board is entitled. The reason for holding a meeting closed to the public shall be recorded, and entered into the minutes of the meeting. Quorum: Five members shad constitute a quorum for the transaction of business. The affirmative vote of a majority of those members present shall be necessary to take any action. II, ATTEN DANCE All Commission members shall attend all meetings unless excused by the Chairperson.