COG COmmission Rules and Procedures- Signed and Submitted 8.11.22

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or Hawai'i County Charter Section 13-20. Minutes of executive meetings may be withheld only as long as their publication would defeat the lawful purpose of the executive meeting. Xl. PUBLIC INFORMATION AND ACCESS a. The Commission shall make every effort to put as much information about its activities, including its rules, minutes, agenda, correspondence, and reports on the county website at hawaiicounty.gov. b. Copies of all official minutes, documents, agenda, procedures, statements, or decisions shall be available from the Secretary at such costs as may be authorized by law. c. Any person may obtain information, or make submittals or requests for information, by writing to the Managing Director, 25 Aupuni Street, Hilo, Hi 96720. XII. EXPENSES Authorization: No member of the Commission shall incur any expense in which the member intends to seek reimbursement from the Commission except with the consent of the Chairperson. XIII. ATTORNEY AND SECRETARY TO THE COMMISSION a. Attorney: The attorney for the Commission shall be appointed by the Office of the Corporation Counsel. All requests for legal opinions shall be made through the Chairperson after discussion of the matter at a properly noticed meeting. All legal opinions will be distributed to the entire Commission and are subject to the attorney - client privilege. The duties of the attorney are as follows: L Attend all meetings of the Commission; ii. Ensure compliance with all applicable open meeting laws, rules, and procedural requirements; iii. Provide legal research and opinions to the Commission; and iv. Other duties as required. b. Secretary: The secretary to the Commission shall be designated by the Mayor's Office of the County of Hawaii. All assignments for the secretary shall be made through the Chairperson. The duties of the secretary are as follows: Take and transcribe all notes and minutes of the Commission and Committee meetings; ii. Prepare and post the meeting agenda; 6