2022-10-25 Kailua Village Design Commission Minutes

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It was moved by Commissioner Crusat and seconded by Commissioner Werchick that the Commission accept the application as presented. There being no discussion on the motion, a roll call vote was taken, and the motion carried with five ayes (Crusat, Werchick, Greenwell, Ikeuchi, and Kilkuskie), no noes, and one absent and excused (Kern). ADMINISTRATIVE MATTERS 1. Discussion and decision on changing the meeting time for future Commission meetings in accordance with a directive from the Office of the Mayor that all County of Hawaii boards and commissions must convene during the business hours between 7:45 a.m. and 4:30 p.m. The Commission took up this item at 3:05 p.m. Commissioner Werchick requested a meeting time later than 2:00 p.m. and suggested 3:00 p.m. or 3:30 p.m., which in his opinion should be adequate to get the Commission business done within the normal business hours. Ms. Bugado cautioned against setting the meeting time too late for the reason that all meetings will not be as short as the recent ones. Commissioner Werchick suggested that it be routinely set for 3:00 p.m. but with the flexibility to start earlier if the agenda calls for a longer meeting. Commissioner Ikeuchi said that she also prefers a later start time, as she is at work, which she said is probably the case with other Commissioners, as well as public members if they decide to participate. She said that for accessibility reasons and for herself, a later start time would be better. Commissioner Greenwell expressed his agreement. Chairman Roth was also agreeable to 3:00 p.m. Ms. Bugado recapitulated that the consensus of the Commissioners is that meetings are to be scheduled at 3:00 p.m., with an option of starting earlier based on the agenda. 2. Review and approval of the meeting schedule for 2023. The Commission approved the proposed meeting dates for next year[which will be posted on the County website]. ANNOUNCEMENTS Next meeting is tentatively scheduled for November 15, 2022. At 3:10 p.m. Ms. Newlon announced that she was presently unable to confirm whether the next meeting was going to be held on November 15, 2022, and that staff would notify the Commissioners once it is confirmed. Chairman Roth thanked the Commissioners for taking the time and letting the meeting happen so that applicants can move forward. He noted that it had been challenging for the Commission to get a quorum lately. 6 Kailua Village Design Commission October 25,2022,Meeting Minutes