2018-03-29 Merit Appeals Board Minutes

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Merit Appeals Board MS. NAMAHOE: Okay. March 29, 2018 MR. BRILHANTE: So, the list was closed at the end of December. I mean, the list was terminated. Because there were so many names there was no way we could continue the list going forward, like, how would we differentiate between a guy who applied in January of 2017 as to a guy who applied December 3rd, 2017? So, what we did was, to be fair to everybody and not having to go and sift through every name and say, "Oh, this guy was this guy. This is" we just terminated, we closed the list. So, we said, we took the list, we closed it as of December 31 st Now, what we did was we CHR. TULANG: Opened. MR. BRILHANTE: —did a new recruitment, we opened—reopened the list, but just for a two- week period of time. So, we gave notice to everybody in the two newspapers, on the County website, everything—and we opened those positions for two weeks, which is the normal practice for a recruitment. So, we just followed the same procedures that we normally do. It was open we have about 300 names for each area that we were recruiting for. And the reason we have to amend the rules is `cause what we're going to do is, we're going to use a system where—what we do is, it's identified under the HRS as being a proper practice hire—is when you have a large number of applicant pool, and there's no real specific way to separate, to list, or rank the individuals you can use what is called a "lottery system" and that's what we're going to incorporate. We're going to take those list of 300 names, we're going to run—we're going to incorporate the lottery system, we're going to do a vetting just an internal electronic vetting of the applicants. Top 10 names will be pulled through a process which is traceable. So, before, the concern with a lottery system was that if you used, say, excel and you did a you filtered where you did a query (inaudible), so that when you selected names it wasn't traceable. You could keep an individual, per se, I'm not saying they did, but could actually keep hitting the filter button until the name they liked appeared on the screen. So, what we did was we instituted a process where that filtering that query—is now tracked. And it's tracked internally and then it's tracked two people have to be present—two of our employees have to be present at the time that query is performed. And then, they both verify that date and time—one query and we have that now—electronic footprint. CHR. TULANG: So, what's going to be the protocol for the Parks has one vacancy for park caretaker. How many names will be sent -5, 10? Page 13