2021-12-16 Merit Appeals Board Minutes

Home

Merit Appeals Board December 16, 2021 been doing. Unless unanimous, although I would say it's always best to take rollcall anyway unless, of course, it's approval of minutes or adjournment—that can be done via voice vote. But the procedure would be rollcall in case there are any issues. And, actually, in my experience from time to time—it has happened but someone has objected to adjourning a meeting sometimes. But I don't anticipate that happening here. But, anyway, just as a FYI that it does happen in some crazy times. More remote meeting requirements when practicable, boards must record meetings and make the recording electronically available to the public as soon as practicable after the meeting and until a time as the minutes are posted. Again, when practicable. I don't know—Glynis— Executive meeting session—chair must announce names and titles of authorized participants that's so there's a clear record. All authorized participants shall conform—confirm that no unauthorized person is present or able to hear them that should be a "them"—at their remote location or via audiovisual connection. The person organizing the executive session shall confirm that no unauthorized person has access to the executive meeting. And those safeguards are done and in place for our meetings as well. What happens if the meeting connection is lost? Meeting shall be automatically recessed for up to 30 minutes. If the connection isn't restored within 30 minutes, the board must continue to another date and time or terminate the meeting. Note the meeting notice should include how the public can access the meeting after an interruption to communication and/or when the meeting will be continued to date and time, if the interruption lasts more than 30 minutes. If there's no notice, then the meeting must be terminated. So, for our purposes, we're going to include that language so the public has a—knows what the procedure will be in case that should happen. What happens if the connection is restored? So, the meeting can reconvene if, of course, the audio -video communication is restored or if audio only communication is established after an unsuccessful attempt to restore audiovisual communication. So, as mentioned earlier, we could do it by just voice. If only an audio connection is available after audio -video connection has been lost, all members must, of course, state their names before speaking so the record is clear. Any visual aids available to the board shall be available to all meeting participants within 15 -minutes of losing visual connection. If visual aids cannot be provided to all participants, then that agenda item shall not be acted upon. And, of course, that's due to the fairness of keeping—ensuring the fairness of our proceedings. Recommendation includes visual aids and board packet or post online at time of the meeting. Page 6