2022-04-08 Merit Appeals Board Minutes

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Merit Appeals Board April 8, 2022 Ms. Gay Mathews, Mr. Charlie Kunz—here with me in the Council Chambers—and Mr. Mel Ventura, appearing via Zoom from Kailua-Kona. We are now on Item number 5, Communication number 22-01. May I have a motion to accept and file Mr. Tyler Benner's report on the "Department of Human Resources Hiring Processes Follow-up Report, Number 2022-01," dated February 7, 2022 (SEE ATT. A). MR. KUNZ: So moved. CHR. CABANAS: Thank you, Mr. Kunz. May I have a second? MS. MATHEWS: Second. CHR. CABANAS: Thank you, Ms. Mathews. Motion made and seconded to accept and file Communication number 22-01, from Mr. Tyler J. Benner. At this point, I think we will proceed with the presentation by Mr. Benner. So, you may proceed, Tyler. MR. BENNER: Thank you very much. Good to be with you, Members, the Merit Appeals Board. My name is Tyler Benner and I'm with the Office of the County Auditor. I'm presenting follow-up of our original Human Resources Hiring Practices Audit, the original Report Number 2017-03 was published September 7, 2017. Our follow-up Report Number 2022-01 began November 2021 and concluded in January 2022. The purpose of today's presentation is to provide this body with information regarding the steps for the Department of Human Resources or we may refer to it "DHR" took to resolve the original audit recommendations. Unfortunately, our lead auditor for the engagement, Maxinne Pacheco, could not be here today. So, I'll answer her questions as available and anything that I'm not able to, I may have to research and provide follow-up via email. CHR. CABANAS: Okay. Thank you, Mr. Benner. But before we proceed, I failed to introduce or acknowledge our Director of Human Resources and his manager from the EOA—ADA Coordinator. So, we have Mr. Waylen Leopoldino, the Director of Human Resources, along with Mr. Danny Patel, present, to hear your presentation. So, you may proceed. MR. BENNER: Wonderful. Thank you. Okay. So, looking at our Table of Contents, I need to first draw a quick note about an apology there's a discrepancy there. I know on their 7 recommendationswe, actually, have 8 recommendations in our slides and in these—in this audit as well as a conclusion slide that didn't capture that. So apologies for that. We found that 5 of the items that were recommended in the original audit were completed and this means sufficient and appropriate evidence was available to support all aspects of the recommendation. We found the remaining 3 were resolved—and this means an alternative solution was implemented and fully addressed the findings or the risks. Page 10