2022-05-16 Merit Appeals Board Minutes

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Merit Appeals Board May 16, 2022 So, it's very time-consuming. And then, what will happen is that after I initially transcribe it, then I listen again, comparing it to my minutes, and then I also—after that I also run a hard copy and do a final edit before it's finalized. So, it's very time-consuming. And my apologies, it's late. Again, that's the reason why. But I'll try to get them out more in a timely manner. Thank you. CHR. CABANAS: The Chair—one moment, Ms. Mathews. The ChairI need to acknowledge, our secretary can confirm. But there is a time, right, a time limit—and what is that time limit for the meeting minutes to the Boardor, J, you might be the person to answer that question. MR. YOSHIMOTO: I think 40 -days, the draft minutes. Yeah. CHR. CABANAS: Is it 40 calendar days? MR. YOSHIMOTO: I believe so. Let me double-check. Yeah, 40 calendar days. CHR. CABANAS: Okay. Yeah, so I think yeah, if you can keep that in mind. Because it is helpful to the Board, if we have the minutes sooner, but I understand. There's a lot going on for a secretary -reporter and the Board around this time—being that there was, I think, a hearing as well, that she had to transcribe the minutes for. MS. MATHEWS: I suppose my issue is that I'm finding it a bad use of her time when Zoom has the capability of doing a translation and all she would have to do is review it. Yes, it costs a little bit of money but I think we're talking about 20 bucks a month, at the most. And it seems really foolish. This is how all of my other Zoom meetings are done. And then, all she has to do is be able to review it and the translation is very well done. It identifies who each of the people are and it— I'm tI'm sure she has lots of things better to do than having to do these minutes to that extent. And I'd like to see somebody look into her having the Zoom capabilities that have the translation. CHR. CABANAS: So, noted. I'm going to yield our Legal Counsel and may also Mr. Leopoldino, if you would comment on Ms. Mathews recommendations. MR. YOSHIMOTO: We can look into that. I just need to double check our Rules to see, if our Rules specifically address what type of minutes, `cause there might be different options within that, too. I mean, we're aware of summary minutes, we're aware of verbatim which these are. So, I mean, unless Mr. Leopoldino has any comment or thoughts on that. MR. LEOPOLDINO: We would defer to Corporation Counsel—excuse me. Waylen Leopoldino, Director of Human Resources. But we would—if it is allowed under our Rules we would be able to look—explore other opportunities. Page 4