2004-12-03 Planning Commission Minutes

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September 16, 2004 - It was moved by Commissioner Springer and seconded by Commissioner McCall that the Commission receive and accept the minutes as circulated. Motion was unanimously carried by a voice vote of all Commissioners in attendance. October 1, 2004 - It was moved by Commissioner Springer and seconded by Commissioner Fujikawa that the Commission receive and accept the minutes as circulated. Motion was unanimously carried by a voice vote of all Commissioners in attendance. October 22, 2004- It was moved by Commissioner Springer and seconded by Commissioner McCall that the Commission receive and accept the minutes as circulated. Motion was unanimously carried by a voice vote of all Commissioners in attendance. ADMINISTRATIVE The Commission took up the following administrative MATTERSmatters at this time, 8:34 a.m. Status of appeals filed on Planning Commission decisions Corporation Counsel Mr. Torigoe stated he had nothing new to report on this matter. Other Commission matters Mr. Hayashi reported Lynette Sanemitsu will be serving as the Planning Commissions secretary for West Hawaii starting January. Mr. Yuen reported that replacements for Commissioners Smith, Fujikawa and Thibadeau have not been found as yet and asked Commissioners Smith and Fujikawa to servefor another 90 days or until a replacement is found. Mr. Hayashi noted the next meeting is scheduled thst for December 17 in Hilo and the subsequent meeting for January 21 in Kona, noting the 2005 meeting schedulehas been circulated to the Commission. Report on Planning Department Projects There was no report given on this matter. TRAININGThe following are recapitulations of matters discussed under Training: Sunshine Law Workshop Mr. Hayashi reported on a recently-held Sunshine Law Workshop conducted by Leslie Kondo, noting he will be transmitting the written information to the Commission. He said some of the things that were discussed to not conduct individual site inspections on items on the agenda, noting the Commission could appoint a task force to do a site inspection and make a report; under certain circumstances, two individuals could discuss an item on the agenda but not more than three; and anything that may or may possibly come before the Commission should not be discussed with an applicant, applicants representative, opponent of the applicant, neighboring property owners, or members of the public. In response to the Commissioners inquiries, Mr. Yuen noted that it is possible for the Commission to discuss a subject matter that has already been acted upon by the Commission;however,hecautionedthatthatmattermaycomebackifanapplicantasks for a time extension, etc. He said if an applicant wishes to find out why a Commissioner 2