2023-01-20 Police Commission Regular Minutes

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Hawaii Police Commission Regular Session Minutes January 20, 2023 Page 13 this commission, via her and/or Ms. Correa provided you with information that you needed to be purview to. If you needed to be purview to something or if there was an absolute must, it was sent out via bcc. There's quite a lot of ongoing behind-the-scenes work that the commission had no participation in, such as what Ms. Correa does. It's primarily so you don't have to be bothered with a ton of emails that really have no bearing on what you need to do. When you need to know, you'll know. If there are certain things that a commissioner maybe wants to be informed of, we could have that conversation. She isn't aware of nor would she have participated in any sort of withholding that would have been inappropriate or unfair to any members of this commission. Maybe once you have a better understanding of all the work that went into getting it to where it was when it was then delivered to you, maybe you could say then, that's something you would want to participate in. If that's the case, you could become chair as well. There are certain additional tasks and roles that the chair takes on so that you don't have to deal with all of that. According to Sunshine Law, we can't have all commissioners in email communication with DHR, this would violate Sunshine. Chair Brown stated it sounds like if you're not the chair, it's like a need-to-know basis. Commissioner Bertsch stated no it's not. Nothing would make him happier than to inform all of them in open session as to what has transpired. The problem is, in order to get to the point where we have a meeting, all those parts and pieces have already been figured out. When we get to certain aspects where a decision is made or needs to be made by the commission, we come to a grinding halt, until we wait a few weeks for another meeting. That's why the selection process couldn't move any faster. Chair Brown stated he feels the process went quickly and was surprised because it took longer to hire Ms. Correa than to hire the chief. Commissioner Bertsch stated that was because DHR made him and Denby Toci attend interview training. Commissioner Bertsch stated he fought with DHR for a week because DHR wanted all commission members to attend interview training prior to the selection of the chief. Chair Brown stated he thinks what commissioner Sur is saying is he wanted to be more involved in the process. DCC Frenz stated the reality is, what was done was to protect Sunshine and to make sure we follow the necessary protocols and procedures that the commission voted on in open session and was discussed and agreed upon, whether in open or executive session. It was a matter of implementing exactly what you agreed would be the process. If at any time you wanted to change that process, all you had to do was make a motion to adjust, accommodate or somehow deviate slightly to maybe expand the dissemination of information that was more behind-the-scenes corralling of information. Commissioner Sur stated what you said about stuff going on, we weren't purview to some of that stuff. You could have told us in a way that wouldn't have violated Sunshine. He wanted to know the process for the questioning ahead of time. He's a planner, he likes to know how things are going to work out, and he doesn't wait `til the last minute. He wanted to know the process and how they were going to question the candidates. They really didn't know until...DCC Frenz stated that's because you guys as a commission failed to