2023-02-17 Police Commission Regular Minutes

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Hawaii Police Commission Regular Session Minutes February 17, 2023 Page 11 DCC Frenz stated she is uncomfortable with this setting after what she saw today. Testifiers whether ruly or unruly, shouldn't be conversing and walking behind the commission, it's a safety concern. Council Chambers is a little more formal, provides separation, and already has the technological capabilities set up, assuming we can find days that don't conflict with other meetings. Ms. Correa stated she reserved Council Chambers for both Hilo and Kona for the same days she previously scheduled all the meetings for the year, no dates conflicted. Commissioner Sur asked if we go that route, will other commissions be pushed to follow the same route? DCC Frenz stated it's up to each individual commission. Her other commissions are in Council Chambers and Liquor Commission has a designated room. Commissioner Springer stated, to her knowledge, all the other commissions aren't as contentious as what they deal with. Ms. Correa also advised that she would have to put in a request for her own Zoom account. During the chief selection process, she used the Police Department's, so she couldn't record or change the settings to be able to use break-out rooms for executive sessions. It was difficult managing and moving hundreds of people in and out of the waiting rooms during executive sessions. She asked the commission if they want to use Zoom for more public participation or for transparency because there are other options. Chair Brown stated it was more for public participation. Commissioner Sur stated logistically, it can be a nightmare. Commissioner Andrion stated usually there's a tech person there at Council Chambers. Ms. Correa advised they're not the commission's staff, we can't rely on them, and most other commissions have their own staff. DCC Frenz stated they have been nice enough to assist, but they are county clerk employees. She advised under Sunshine the amendments from January 2022, if there are connectivity issues and we're down for 30 minutes, we have to cancel the meeting even if we have a quorum. There are very specific guidelines within HRS, chapter 92. Commissioner Andrion stated he is in favor of having online participation through Zoom. He thinks it also raises awareness of what the commission actually does and maybe we'll start to weed out some of the testimonies that don't relate to agenda items or the commission's jurisdiction. He further stated that he served on boards in Maui. He can look back at video recordings of the police, fire, and safety commissions in Maui and as a member of the public, that's a service to him. Recording would also serve him as a commissioner to go back, listen to the meeting, and revisit notes. DCC Frenz suggested contacting the Mayor's Office and see if they could create a YouTube channel. The planning department preserves all its recordings on its YouTube channel.