2009-06-23 Kailua Village Design Commission Minutes

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Commissioner Ross reiterated that without being caught by the technicality of the Code the Commission should be able to review their projects early enough so that their input can be incorporated. Commissioner Kern agreed saying that she was concerned about the consultantÓs approach towards historical sites when she had an opportunity to work with him, and that it is important to catch inconsistencies as they come along. Commissioner Ogin opined that the two groups are trying to achieve the same goal, and raised a question as to why there have to be two groups working on the same sign issues within such a small district. Chair Coats pointed out the difference between the purposes of the Commission and the KVBID; the Commission is a volunteer-based advisory body to the Planning Director and the Public Works Director whereas the KVBID is funded through special tax and handles the branding of the downtown area. Ms. Self said that their jurisdictions differ from each otherÓs, and explained that the KVBID was created with specific purposes such as safety, cleaning, landscaping and overall improvement of the district, which they feel are not addressed by the county government; but they do not review the applications that the Commission reviews. Commissioner Marone opined that it is unnecessary for the Commission to take on any more than the rules require. Ms. Self concurred saying what has been suggested could go beyond the duties of the Commission. In response to Commissioner RossÓs question, Ms. Self described that the purpose of the Commission is to make sure that businesses comply with the design that has been set up for the Kailua Village. Mr. Mark responded to Commissioner Harris-GladeÓs inquiry, saying that if they apply for a building permit for a project within the right-of-way, the Planning Department determines whether or not it requires plan approval prior to the building permit; and if it d Commission for its review. Chair Coats concluded the discussion by thanking Ms. Self. ADMINISTRATIVE MATTERS 1.Assign members and define scope of sign committee discussed at March 25, 2008, May 12, 2009 and May 26, 2009 meetings. Commissioner Harris-Glade suggested that this matter be postponed indefinitely, as it would be premature to go forward with this committee based on th respect to the KVBID, as well as a need to update the Sign Code. Ms. Newlon informed the Commissioners that the Department of Public Works is in process of amending the Sign Code and is seeking comments. Chair Coats agreed with Commissioner Harris- Glade on the postponement, and stated that a discussion on Sign Code revisions will be agendized for the next meeting. Commissioners asked about the Code amendment procedure, and requested the staff to provide the information at that meeting. Commissioner Ogin commented that it would make sense for stakeholders such as sign makers to be involved in the process. 6