2009-05-12 Kailua Village Design Commission Minutes

Home

consultants be invited to attend a Commission meeting. Ms. Self said that she and Ms. Masunaga will contact Debbie Baker of the KVBID, and report back the resul discussion at the next meeting, and that she will also talk to the Planning Director. ADMINISTRATIVE MATTERS 1.Election of Chair and Vice-Chair It was moved by Commissioner Harris-Glade, and seconded by Commissioner Kern, to postpone the election to the next meeting for the reason that Commissioners Bleck and Coats, whose long remaining terms make them eligible for the officer positions, were absent. Motion was unanimously carried by a voice vote of all Commissioners in attendance. 2.Assign members and define scope of sign committee discussed at the March 25, 2008 meeting In response to CommissionersÓ inquiry, Ms. Self clarified the Sunshine Law requirements with respect to committee business: Two Commissioners can privately discuss board business as long as they donÓt talk about how they are going to vote on a particular issue. A committee can have up to four Commissioners, or less than a quorum, in its membership. A committee has to be created at a regular meeting where the members are assigned and the purpose and scope of the committee is described At a subsequent meeting the committee can report back to the Commission, but no discussion can be held. At another subsequent meeting the Commission can discuss the committee business and take action on it. Committees can gather information outside of a duly noticed meet violating the Sunshine Law. Commissioner Harris-Glade responded to Ms. SelfÓs question about the purpose of this particular committee, saying that it was initially specific to signage issues based on their discussion with the Department of Public Works; however, in light of what has transpired concerning the KVBID, the scope should be expanded to include that matter. He then requested that this item be deferred to a future meeting with full membersÓ attendance. No objections were made. Chair Marone requested Commissioner Harris-Glade to lead the discussion with his recommendation at that meeting. 3.Minutes of the Meeting of February 24, 2009 It was moved by Commissioner Harris-Glade and seconded by Commissioner Herbert that the minutes be approved as circulated. Motion was unanimously carried by a voice vote of all Commissioners in attendance. 5