2011-04-26 Kailua Village Design Commission Minutes

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Mr. Childs informed the Commission that the applicant had a schedule conflict and was unable to attend the meeting, and that they did not request postponement even though the option had been given to them. He also stated that the initial application that had been distributed to the Commission had not met requirements of the Sign Code; however, the applicant had since made revisions, and the final submittal received by the Department on this day made the proposal in compliance. Commissioner Power made a motion to deny the application, commenting that the applicant should be present atthe meeting, and therefore they should resubmit their revised application to be agendized on a future meeting. Commissioner Au Hoy seconded the motion. Mr. Mark clarified actions the Commission could take in this type of situation, specifically denial as opposed to deferral. Mr. Childs suggested that the Commission consider the fact that the applicant had been trying to comply with the Sign Code, and that if the application were denied, rather than deferred, and re-submittal were required, it would delay their effort to open a new business even further. Commissioner Dunlap opined that the applicant’s intent to comply with requirements was apparent, and that he would like to welcome their new business to the community. Commissioner Power withdrew his motion, but said that he still felt the applicant or their representative should have been present at this meeting, and therefore he could not support a simple deferral. Commissioner Au Hoy then withdrew her second as well. It was then moved by Commissioner Hetherington, and seconded by Commissioner Dunlap, to defer action in order to afford the Commissioners reasonable time to review the revised proposal. A roll call vote was taken and the motion carried with four ayes (Hetherington, Dunlap, Au Hoy, and Stanbro), one no (Power) and three absent and excused (Herbert, Kitchens and Saito). ADMINISTRATIVE MATTERS 1.Approval of Minutes of the Meetingsof March 8, 2011. It was moved by Commissioner Hetherington and seconded by Commissioner Dunlap that the minutes be approved as submitted. Motion was unanimously carried by a voice vote of all Commissioners in attendance. ANNOUNCEMENTS Mr. Mark announced that the next meeting is scheduled for May 10, 2011. In response to Commissioner Dunlap’s concern about the Sign Code amendment process that had been going on for some time, the Chair asked the staff to place the matter on the next available meeting agenda and invite appropriate personnel of the Department of Public Works. 3