2023-03-13 Minutes Approved - Laserfiche WebLink

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perspectives with representation of men and women, young and older, working and retired. Many younger people have full-time jobs and family obligations, including young children. Even the retired can be busier than ever. The time commitment is important to consider when seeking candidates who are qualified, willing and able to serve as volunteer Commissioners. We need to encourage and keep the precious volunteers that we do have, and that includes those who steward our properties. DEPUTY CORPORATION COUNSEL REPORT: Commissioner Jean Campbell's reported on the following topics: • The Commission needs to follow the Roberts Rules of Order more closely. Asa parliamentary process, discussions in the meetings should be held amongst Commissioners. • It has been decided to declutter the Agenda by removing written communications from the Agenda. This decision applies to all boards and Commissions of the County of Hawai'i. • No motion is needed to close public testimony. • In response to public requests, moving forward, all Assessment Criteria fillable scoring sheets must be emailed to the secretary by the middle of June for the July meeting. Last-minute changes are acceptable. ReCommissioner not to exceed the maximum number of points possible for each criterion. • Next month the minutes will be sent in a Word document on a trial basis. Ms. Cutler will keep the master and wait for your corrections. • Use the "Track Changes" tool in Word and email it back in Word document form. NO PDF. • If Ms. Cutler receives the emailed grammatical corrections by the deadline, she will correct the master. • Changes in minutes received after the deadlinemust be discussed in the meeting. • Draft of the Rules (redline and clean version) will be available to the public 30 days before the next meeting in May. The May meeting is the time to hear public testimony; if none and you like it, you can make a motion to adopt. Commissioner Campbell answered questions from the Commission, which is reflected in the bullets above after which Chr. Chang continued the meeting to the next agenda item. OLD BUSINESS: The report of the PInG on Stewardship Grant Application and Instructions. Chr. Chang reported that the proposed survey is ready to be sent to the previous applicants and asked for any discussion. There being no discussion, Chr. Chang called for a motion. MOTION. Commissioner Crivello said, "so moved." Commissioner Rosam seconded the motion. A discussion was held to clarify the response time, and the PInG will review the responses. There was no further discussio, Chr. Chang called for a verbal vote, and all present voted "Aye; " the motion passed. ANNOUNCEMENTS: 1. The next public meeting is scheduled for Monday, May 8, 2023, from 10:00 am — 2:00 pm at the West Hawai'i Civic Center, 74-5044 Keohokalole Hwy., Building G, Kailua-Kona, HI. 96740. 2. Suggested agenda items for May: a. PInG on the Stewardship Applications and Instructions to hold discussions, review, and possibly adopt the final revision. Approve Minutes of March 13, 2023 Page 6