2023-05-08 Minutes Approved - Laserfiche WebLink

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MOTION: Commissioner Ward moved to approve the Stewardship Grant Application and its Instructions as presented by the PInG. Commissioner Rosam seconded the motion. There being no further discussion or changes, Chr. Chang asked for a roll -call vote. Those who voted "Aye," were Commissioners Naungayan, V. Chr. Kelepolo, Rosam, Crivello, Ward, Lee, and Chr. Chang. Secretary Cutler announced approval with seven "ayes" and two vacancies; the motion passed unanimously. 3. Rules and Procedures - Discussion and possibly adopt the final revision. [Motion(s) required.] . Chr. Chang called for a motion before any discussion could take place. MOTION: Commissioner Crivello moved to adopt the Rules of Practice and Procedures of the Hawaii County Public Access, Open Space, and Natural Resources Preservation Commission (PONC). V. Chr. Kelepolo seconded the motion. Chr. Chang opened the floor for discussion and confirmed that "substantial" discussions were held during the public meetings on July 11, September 12, November 11, 2022, and January 9, 2023. Commissioner Ward brought up the subject of expanding the Rule 4. (f) and (g) regarding the stewardship grant performance reports, site visits, and verification process. A discussion ensued confirming that these duties have always exsisted. The commission agreed no changes were to be made. Commissioner Ward brought up the subject of hybrid meetings, which could reduce greenhouse gases, and could save money on mileage, and expanding the duties in Rule 6-6. Officers and their Duties to include commission secretary. She said this would require subsequent changes. A discussion ensued to decide whether to include these subsequent changes into the rules. Deputy Tiapula reminded the commission that their scope and authority over staff does not exist and can't be addressed in the rules. Commissioner Ward asked why the capitalization of titles was changed and not capitalized. Deputy Tiapula responded that it's a legislative requirement. V. Chr. Kelepolo confirmed that Deputy Campbell addressed this requirement in an earlier meeting. After much discussion, the following non -provisional (grammatical, punctuation, etc.) changes were needed and agreed: • Remove the "to" in Rule 4.f. first sentence after forward ... on page 3. • Corrected the spelling "principle` in Rule 7-2 a. To "principal." • All ("") quotations marks must be of the same font and size. • All (`) okina must be the same font, and should represent Hawaiian punctuation. • The § mark must be the same format and consistent, for example: HRS §92. • The fonts should be consistent: Times Roman, 12pt. Commissioner Crivello withdrew her original motion and Chr. Chang called for a new motion. MOTION: Commissioner Crivello moved to adopt the rules with the following minor non -provisional changes: Minutes of May 8, 2023 Page 5