2023-08-24 Fire Commission Minutes

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Hawaii Fire Commission Regular Session Minutes August 24, 2023 Page 4 There was further discussion regarding conditions in the Waikoloa area, with an emphasis on the strong winds in that area. It was noted that in the village, many homes have extensive grassy areas near them, which could pose a significant risk if a bushfire were to occur, potentially spreading to the homes. Chair Kosaki noted that conversations have taken place with the association about the possibility of establishing firebreaks around these homes. These firebreaks could involve the use of materials like gravel or mulch to create barriers that would slow down or inhibit the progress of a fire if it were to approach the area. • Budget (cont.): HFD was awarded the Assistance to Firefighters Grant (AFG) which was for washers/extractors. • Deputy Fire Chief Initiatives: AC Okinaka mentioned that the chief's report includes a list of revised policies and procedures. Many of these revisions have already been forwarded to the union for their final review and input. Commissioner Magsalin inquired about the process for monitoring whether all employees have read the completed policies and procedures. AC Okinaka explained that HFD uses a web-based program called Vector or Target Solutions for its online training courses. This system automatically records and tracks training progress. When important materials or documents need to be distributed within the department, they are assigned to specific personnel electronically. These individuals then read and electronically acknowledge receipt of the materials, allowing for efficient tracking and record-keeping. • Personnel Report: There were no Fire Rescue Specialist vacancies, so the assessment center has not been scheduled. One Fire/EMS Recruit was hired but resigned after a few days. Currently, preparations are underway to send out letters of interest and provide a realistic job preview for the Fire Communications Officer I position. Effective August 1st, a total of 18 Fire Fighter Recruits were hired, one candidate resigned due to injury. Another candidate was subsequently hired on August 7t". Interviews were scheduled for the Accountant I/Professional Trainee positions. The selected candidate for the Senior Account Clerk declined the job offer, while the second candidate did not respond to the formal offer. Consequently, a new recruitment process was initiated, pending referred names from DHR. Account Clerk, Kaila Kaaihue was hired, effective September 1st. On August 21st, a PAE was conducted for Water Safety I positions, with 27 candidates expressing interest, 15 showed up for the evaluation, and nine candidates will be interviewed. Allocation of 10 positions for Fire Communications Officer II and two positions for Fire Communications Officer I, effective July 16, 2023. Two positions for Fire/EMS Specialist I were reinstated to Fire Fighter status, effective June 16, 2023. On August 1st, an orientation was held for the 18 Fire Fighter Recruits and one Fire/EMS Recruit.