2022 -Sunshine Law Training Session updates GMAC

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Game Management Advisory Commission County of Hawai’i Training Session – Sunshine Law Updates By: Dalilah E. Schlueter, Deputy Corporation Counsel via Zoom Date: January 18, 2022 Time: 5:30pm In attendance were Abraham Antonio, Brian Ley, and staff, Barett Otani in person at Mayor’s Hilo office conference room. Via Zoom were Leomana Turalde, Cortney Okumura and George Donev. Absent and excused, Kean Umeda and Grayson Hashida. Dalilah Schlueter via Zoom. AA: OK Dalilah, we’re ready. We get Brian over here too. DS: OK, great - Hi everybody – so the Legislature passed Act 220 which changed our Sunshine Law requirements slightly, it has allowed – said all meetings to be continued by electronic means, so we can continue on by Zoom – so there’s kind of a two-part situation here. I’m gonna give you Act 220 and those updates relevant to the board members – there’s additional updates that you’re gonna see in some of the information that was provided to you – to have to do with notice requirements and things – but that’s more something that my office will work with staff to make sure it’s on the agendas and things like that, so the updates I’m gonna focus on are what’s really important to you all as commissioners – as you appear from remote locations. So the – what’s going to be permanent unless there’s another change to the law is that there’ll be three options for meetings going forward. There’s the – everybody in person, again – there’s the option to do multiple sites so some remote via Zoom, some in person and then there’s the additional option of all remote. However, even in the all remote option there still has to be at least one in person site for public to come into, um, and that’s something that we will make sure and work out with staff. So unless the board is making different decisions as far as whether they want to try and go back to in person or whatnot – we’ve got these three options to be proceeding in meetings, however, as of right now under emergency proclamation all of the in person meeting options have been suspended at least through the end of February at this point in time and then we’ll see, you know, based on COVID and the different restrictions whether we’ll be allowed to go into in person or utilize some of these different options going forward. Now, one of the big things that you’re gonna see is that at the beginning of the meeting – when the chair is introducing everyone – they’re going to have you be introduced and if you are in a location where there’s multiple people around – it’s not like if you’re at work in your office and there’s other people in the building – no need to tell us everyone in the building – but if there’s someone in the room with you – you need to disclose who is in the room especially for purposes if you are having other communications or whatnot, um, the only major item to focus on with that is if we were – have a reason to go into an executive session then you have to either have anybody in that room leave or put on headsets or something else – so that that executive session is preserved. Now, in addition, at all times a minimum of a quorum must have their cameras on at all times. So if there is at least a quorum with their videos on – other people can either be on by phone or with their cameras off but at least as quorum must be present by video 1